CCRS: Important Information for All Licensees, Labs and Integrators

Washington State Liquor and Cannabis Board sent this bulletin at 01/05/2023 03:31 PM PST

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January 5, 2023

Good afternoon,

On Monday, Jan. 9, the Central Cannabis Reporting System (CCRS) system will change. Below are several items you need to know and/or do before you begin reporting using the new tools.

  • CCRS will not be available for routine reporting from Sun. Jan. 8, 6 p.m. to  Mon. Jan. 9, 12:01 a.m.
  • The current manifest webform is still available for use during these hours.
  • ALL licensees must re-upload all existing strains using the new Strain.CSV report on Jan. 9, 2023.
    • Existing strains must be re-uploaded using new Strain.CSV file:
    • We expect little impact to already uploaded inventory, product and plant records, IF the NEW Strain.CSV uses exactly the same strain information submitted prior to Jan. 9,  with the addition of the license number (see below).
    • The new Strain.CSV format now has a required field for license number. This will associate the uploaded strain to the licensee who is uploading it.
    • Existing strain names should be re-used verbatim if there is existing inventory or plant reports that reference them.
    • For detailed instructions and information on the new strain upload, please see the Strain Section of the CCRS Upload User Guide.
  • Updated .CSV files and valid values
    • On Jan. 9, the existing Manifest webform, Strain.CSV and Plant.CSV, files will not be accepted.
    • The valid values for the Product.csv have been modified. See the CCRS Resources page for further details.
    • If an old .CSV format (those in use before Jan 9.) is used on or after Jan. 9, the upload will fail. See the CCRS Upload User Guide on the CCRS Resources page for further information.
  • Current reporting requirements and files apply until Jan. 8, 6:00 p.m.
  • A new Manifest.CSV file will replace current webform
  • Users will now be notified via email of successful Manifest.CSV uploads
  • You can "practice" now through Jan. 8, 6:00 p.m.
  • All new files, User Guides and other information is on the CCRS Resources page.

For more information and commonly asked questions, please visit the CCRS FAQ Page.

If you have questions or need assistance regarding processes, resources, or CCRS PreProduction or Production support, please contact servicedesk@lcb.wa.gov.

 

Thank you,

CCRS Project Team