Fiscal Specialist II

The Department of Adult and Juvenile Detention (DAJD) Finance office is seeking a detailed oriented individual to fill a Fiscal Specialist (FS) II vacancy.  The incumbent of this position will be required to work both with a team and independently. This position is responsible for centrally coordinating the department's accounts payable function, performing basic coding of financial accounting and/or fiscal information; performing calculations involving accounts payable; and reconciliation of statements and invoices. Work is performed under general supervision and requires a moderate degree of independent judgment.  This position requires a high level of attention to detail to ensure department bills are processed accurately and in accordance with King County policies.
 
DAJD is a professional and nationally recognized organization that supports safe, vibrant, and healthy communities in partnership with other criminal justice and human service agencies. DAJD consists of approx. 900 employee and operates the largest county jail in the State of Washington, housing an average daily population of more than 1800 inmates.
 
DAJD's mission is to contribute to the public safety of the citizens of King County and Washington State by operating safe, secure, and humane detention facilities and community corrections programs, in an innovative and cost-effective manner.

DAJD is committed to upholding and promoting equal opportunity in employment. DAJD encourages people of all backgrounds, cultures and religions to apply, including veterans, people of color, immigrants, refugees, women, LGBTQ, and people with disabilities. DAJD values diversity and is committed to making appropriate accommodations as needed to support diversity as we believe that a diverse workforce is a strong workforce. 
 
SCOPE OF JOB DUTIES:
 

• Prepare accounts payable (A/P) requisitions, process vendor invoices, performing basic coding of accounting information.
• Provide technical assistance to internal and external customers with regard to appropriate and applicable codes, policies, regulations, contracts, and laws.
• Resolve issues working with vendor and King County Central A/P, both verbally and through written correspondence.
• Monitor A/P using the county's financial system (Oracle EBS) and update reports and spreadsheets with relevant payment data.
• Maintain P-card records for the department.
• Maintain vendor contract records and payment log.
• Prepare and submit procurement service requests.
• Compile data that may require information searches through files, contracts, records, or computer files, including spreadsheets and/or customized database applications.
• Conduct orientation and/or train co-workers.
• Maintain and update assigned work procedures.
• Perform other duties as assigned within scope and area of assignment.

 
Desirable candidates will possess:
 

• High school diploma or G.E.D and 3 years of full-time accounts payable work experience;
• Strong communication and interpersonal skills with experience providing detailed explanations of business decisions;
• Experience in conflict resolution and problem solving techniques to resolve complaints and interpretation of procedures and policies;
• Writing skills sufficient to compose, edit and maintain a variety of documents, reports, procedures and correspondence using correct spelling, grammar and punctuation;
• Proficient in the use of MS Word, Excel and Outlook.

 
Highly desirable candidates will also have:
 

• Associate degree in business administration or closely related field and 2 years of full-time accounts payable work experience performing work similar to duties listed for this position;
• Intermediate level of proficiency MS Word, Excel and Outlook;
• Experience working in Oracle EBS or similar program;
• Experience working with P-cards and reconciling P-card transactions.

 
Details regarding the position: 
This position is open to everyone for application. This is a 40-hour per week, overtime eligible position. Scheduled to work Monday through Friday, 7:30 a.m. to 4:00 p.m. The work space for this position will be located in the King County Courthouse (516 Third Avenue, Seattle, WA 98104). Incumbents of this position are expected to work additional hours, which may include evenings and weekends as needed.
 
Only the top selected candidates will be invited to interview. It is a hiring requirement that all staff employed by DAJD successfully pass a thorough background investigation process, which includes fingerprinting, criminal history check, a polygraph examination, reference checks, and other tests as deemed necessary.
 
This position is represented by the Public Safety Employees Union, Non-Commissioned Employees. Our successful candidate will be required to join the Union within 30 calendar days after beginning employment.
 
If you would like to learn more about this position or working for DAJD, please contact Wilena Montgomery, DAJD Senior Human Resources Analyst, at (206) 477-2361 or via e-mail at Wilena.Montgomery@kingcounty.gov.
 
Application Submission Information:
If you are interested in applying for this position and becoming a member of the DAJD team, you will need to submit the entire King County application and required supplemental questionnaire. Resumes or letters of interest alone will not substitute for the full application. Online applications are preferred and can be submitted via the King County Jobs Website (http://www.kingcounty.gov/jobs).
 
For assistance with the online application process, please contact NEOGov Customer Support toll free at: 1-877-204-4442 (Governmentjobs.com customer support).
 
PLEASE NOTE: Translation services are available to applicants. If needed, please contact Wilena Montgomery for assistance at (206) 477-2361 or via email at Wilena.Montgomery@kingcounty.gov. 
 
PREA Notification:  The Department of Adult and Juvenile Detention (DAJD) follows and maintains federal and state requirements standards including, but not limited to, Prison Rape Elimination Act (PREA) standards which apply to all public and private institutions that house adult or juvenile offenders. PREA standards preclude the department from hiring or promoting anyone who has engaged in, or been convicted of any conduct which would violate PREA standards related to sexual assault including:
 

• Sexual abuse in a prison, jail, lockup, community confinement facility, juvenile facility, or other institution;
• Convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse; or,
• Has been civilly or administratively adjudicated to have engaged in the activity described above.

Additionally, PREA standards require that the department consider any incidents of sexual harassment involving an inmate or detainee in determining whether or not to hire or promote anyone.

The above is in compliance with PREA and its implementing regulations, 28 C.F.R. Part 115, Subpart A, Section 115.17, Hiring and Promotion Decisions.