Updated toolkit for advising employees about the $300 CBA FSA contribution

Washington State Health Care Authority sent this bulletin at 10/02/2025 08:45 AM PDT

October 2, 2025

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The $300 CBA FSA contribution is complicated. Talking about it doesn’t have to be.

During Collective Bargaining in 2025, an agreement was reached for enhancements to the employer-paid FSA contribution. To support you, we have updated the toolkit that you can use as a resource and share with eligible employees. The contribution is available to all PEBB employees who meet the criteria outline in the toolkit. Funds will be distributed by the end of January.

The PEBB Program appreciates the dedicated benefit administrators who help PEBB Program subscribers access and learn about their benefits. We realize that explaining the enhanced $300 Collective Bargaining Agreement (CBA) FSA benefit to employees can be complicated. The toolkit materials align how we communicate about the benefit to ensure accuracy, consistent messaging, and encourage use of these funds. Please use this toolkit as needed to help spread the word to employees about this great benefit!

If you need any of the toolkit materials in another language or format, please send a secure message to the Outreach and Training team through HCA Support or call 1-800-700-1555.

What's in the toolkit

The toolkit includes:

New hire letter: Please share during a new employee orientation or in a welcome packet to raise awareness about this benefit.
Navia Benefits Debit Card graphic: Show members the card so they know what to expect when they receive it in the mail.
Shareable messaging: Pre-drafted messaging to post on social media, copy into the body of an email, or to share on another platform you have available for communicating with employees. We have suggested times of year to share the messaging included in the document.
CBA FAQ for members: Drafted for employees, this addresses some frequently asked questions and can be distributed to members or referenced to answer member questions.
CBA FAQ for union representatives: This is intended as a resource for union representatives and informs them of communication tactics. It also provides some information about the administration of FSAs and the contribution.
FSA video: Post on social media, copy in the body of an email to employees, play during new employee orientation presentations, or share on another platform you have available for communicating with employees.
CBA flowchart: This chart helps an employee to navigate whether they may be eligible to receive the $300 FSA funds. Please feel free to use on your website, in an email, or in print materials such as a newsletter. We have provided both a horizontal and vertical format as PDFs.

Where to find the toolkit

You can access the CBA FSA Toolkit materials any time.

Questions?

You can contact hcapmmcorrespondence@hca.wa.gov with questions about the toolkit.

Thank you again for your dedication and for helping us to spread the word about the $300 CBA FSA contribution!

About the Health Care Authority (HCA)

Functioning as both the state's largest health care purchaser and its behavioral health authority, the Washington State Health Care Authority (HCA) is a leader in ensuring Washington residents have the opportunity to be as healthy as possible.

There are three pillars of our work: Apple Health (Medicaid); the Public Employees Benefits Board (PEBB) and School Employees Benefits Board (SEBB) programs; and behavioral health and recovery. Under these pillars, HCA purchases health care, including behavioral health treatment for more than 2.7 million Washington residents and provides behavioral health prevention, crisis, and recovery supports to all Washington residents.

Please do not reply directly to this message. For more information, visit the HCA website, where you'll also find contact information.

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