Electronic Health Records (EHR) project update and demo registration
The Health Care Authority (HCA) sends you this communication to follow up on our March 2 notification informing you of planning work to launch a statewide electronic health records system (EHR).
What we have done, and what we are doing
HCA is undertaking an effort to provide outpatient electronic health record (EHR) functionality to rural, behavioral health, and Tribal providers. The goal: to assist health care providers in their mission to provide better patient care at the point of care.
Providing access to and use of health information technology (HIT) builds a foundation to exchange health information between care providers to address the need for integration and transformation of physical, behavioral, and social services.
The goal of providing this service has been on our radar for some time, however the COVID-19 pandemic afforded HCA an opportunity to demonstrate the benefits of a statewide EHR. Working with the Oregon Community Health Information Network (OCHIN), we fast-tracked elements of an EHR solution, and quickly stood up an EHR-Lite platform to assist congregate care facilities.
How we are doing this
We are managing two major projects to facilitate this:
Readiness Assessment
The Readiness Assessment was initiated to begin sunsetting the State Medicaid Health Information Technology Plan (SMHP), to assess providers’ current EHR, ability to exchange health information, and understand level of readiness of transition to a different solution.
Findings:
Upon completion of the readiness assessment, HCA determined that most organizations are highly prepared to implement an EHR. The top barriers to successful implantation are for providers are:
- Lack of staff to support or initial resistance
- Loss of productivity during the transition to an EHR
Planning Activity
HCA continues to gather information and requirements with EPIC - the lead organization (LO) who will host and operate the EHR.
EPIC is now offering platform demonstrations to providers. Registration info in the next section.
Demonstrations by EPIC
EPIC will be offering the following platform demonstrations by focus area in September 2021. Follow the links below to register; all times in Pacific.
Demo: Integrated Clinical Demo for Behavioral Health
Focus: MyChart, BH screening tools, BH visit, analytics, social determinants of health
Date and time: September 1, noon - 1 p.m.
Demo: Integrated Clinical Demo for Rural Health
Focus: MyChart, primary care visit, social determinants of health/Compass Rose
Date and time: September 3, 11:30 a.m. - 1 p.m.
Demo: Inpatient Behavioral Health
Focus: Inpatient BH clinical workflows
Date and time: September 7, 9 a.m. - 10 a.m.
Demo: Outpatient Revenue Cycle
Focus: PB and Claims, MyChart Bill Pay/Payment Plans
Date and time: September 7, 11:30 a.m. - 12:30 p.m.
Demo: Patient Experience
Focus: MyChart, Welcome lite, e-visits, Care Companion
Date and time: September 8, 9:30 a.m. - 10:30 a.m.
Demo: Patient Access
Focus: Cadence/Prelude, MyChart, Referrals, Eligibility, Financial Assistance
Date and time: September 8, 12:30 p.m. - 2 p.m.
Demo: Integrated Population Health
Focus: Healthy Planet, Care Everywhere/Interoperability, Campaigns
Date and time: September 9, 9:30 a.m. - 10:30 a.m.
Demo: Integrated Clinical Demo for Indian Healthcare Services
Focus: MyChart, consents, primary care visit, social determinants of health/Compass Rose
Date and time: September 14, 11:30 a.m. - 1 p.m.
Demo: Long Term Care
Focus: Long Term Care module clinical overview
Date and time: September 14, 12:30 p.m. - 1:30 p.m.
Timeline and funding
The implementation timeline of the statewide EHR has not been determined. The Planning Activity will prepare the implementation project by gathering the requirements and information to procure a LO. Implementation funding is to be determined.
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