September 2020 HIT Newsletter

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Clinical Data Repository (CDR):

Electronic Health Records (EHR):

  • CMS account security: 1-866-484-8049 option #1, then option #1 again

Clinical Data Repository updates

One of providers’ most frequently asked questions is: “am I required to submit CCDs to the CDR?”

The answer is: it depends. HCA sends a monthly report to our Managed Care Organizations (MCO) called the Provider Active Engagement Report (PAER). It shows the providers that might be required to send Continuity of Care Documents (CCDs) to the CDR.

In the contract between MCOs and providers it basically says the following: if the provider sees Apple Health (Medicaid) clients, has an ONC-certified EHR, and received EHR incentive payment funding (now Promoting Interoperability), then submitting CCDs to the state CDR is required.

If your organization does not meet all of the above criteria, then participating is not required at this time.

CDR numbers as of August

  • Continuity of Care Documents (CCDs) added to the CDR: ~341,000
  • CCDs received to date: ~15,701,000
  • Clients in the CDR with at least 1 CCD: ~1,193,000

How to get CDR access

For new subscribers, and until further notice, OneHealthPort is waiving the HIE participant annual subscription fee for one year to view patient data through the CDR web portal. Use of other HIE services during this period voids the offer. Please contact OneHealthPort for complete details.

The CDR web portal

The CDR web portal is available for viewing by all licensed professionals. This includes physical and behavioral health providers and their delegates.

  • All organizations viewing CDR data must be a HIPAA covered entity and have a HIE participation agreement with OneHealthPort.
  • Only staff with a need to view individual client-level data may access the CDR. (As determined by their manager and configured by their internal IT access staff.) This is similar to how your organization grants electronic health records access.
  • Users can complete training in one hour or less. Organizations using the CDR will not incur training costs from OneHealthPort or HCA. Reference materials are available on OneHealthPort’s website.

CDR “101”

As always, please contact us about presenting an overview of the CDR to your virtual gathering of healthcare industry professionals at

Promoting Interoperability updates

eMIPP Defect

If you enter CQM dates on the Meaningful Use tab while attesting and wish to change them later you may not be able to. This is an active defect that our vendor is working to fix. The dates will be greyed out and locked in and the system won't allow you to change them. Please contact us at if you are experiencing this issue so we can create a ticket.

Message from Audit Team

We understand that these are unprecedented times for many healthcare providers and organizations. Although post-payment audits for the EHR incentives continue, we want to assure you that the audit team will be flexible and work with you, should you or your organization be selected for audit. Timelines for audit requests would be provided by the auditor; however, if at that time, you are facing resource or other limitations that would affect meeting the timelines, please let the auditor know. They will work with you to help ensure you have the appropriate time needed to respond to the audit requests. Thank you in advance for your cooperation!