Health Information Technology March 2020 Newsletter

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Clinical Data Repository (CDR):

Electronic Health Records (EHR):

  • CMS account security: 1-866-484-8049 option #1, then option #1 again

Clinical Data Repository updates

HIT updates

In response to the COVID-19 pandemic HCA purchased a limited number of licenses for Zoom, a video conferencing technology that helps health care providers continue seeing patients without a physical encounter. With Zoom providers can host a virtual meeting room where patients can enter and exit for their appointments.

HCA is distributing Zoom free of charge to providers who have a meaningful need for this platform to support continuity of care, and don’t already have access to telehealth technology. If you are a health care provider who needs access to this technology, go to our Zoom application page and follow the instructions to submit your application.

How to get CDR access

For new subscribers, and until further notice, OneHealthPort is waiving the HIE participant annual subscription fee for one year to view patient data through the CDR web portal. Use of other HIE services during this period voids the offer. Please contact OneHealthPort for complete details.

The CDR web portal

The CDR web portal is available for viewing by all licensed professionals. This includes physical and behavioral health providers and their delegates.

  • All organizations viewing CDR data must be a HIPAA covered entity and have a HIE participation agreement with OneHealthPort.
  • Only staff with a need to view individual client-level data may access the CDR. (As determined by their manager and configured by their internal IT access staff.) This is similar to how your organization grants electronic health records access.
  • Users can complete training in one hour or less. Organizations using the CDR will not incur training costs from OneHealthPort or HCA. Reference materials are available on OneHealthPort’s website.

As always, please contact us about presenting an overview of the CDR to your virtual gathering of healthcare industry professionals at and 360-725-5945.

Promoting Interoperability updates

Preparing for 2020 attestations

In preparation for 2020 attestations please review our required documentation white paper. You'll find some tips below:

- be sure to sign and upload the eMIPP Attestation Statement and SRA Cover Sheet 

- make sure your Patient Volume Encounter Report is sortable and includes Medicaid Patient Name, Medicaid ID, and Date of Service.

- you need to include the most recent status with the Public Health Registry documentation (if you are in production make sure your documentation reflects that)

Promoting Interoperability: Benefits to non-qualified providers

Check out our newest webinar! This webinar provides you with background on the Promoting Interoperability program, how you can benefit from a certified EHR even if you did not participate in the program, and provides many resources. 

Health Information Technology updates

Washington state’s All-Payer Claims Database: Update

The Washington State Health Care Authority (HCA) is happy to announce the successful transition of the WA-APCD program administrator role effective January 1, 2020.

The WA-APCD improves service and payment information in many new ways – comprehensive, timely, and reliable data across payers and inclusive of medical, dental, and workers compensation insurance types. WA-APCD data is fueling new research about the most effective and efficient health care delivery, variation and inconsistencies in the system, and more. The program’s flagship website, Washington HealthCareCompare, puts cost and quality data into the hands of the public.

Keep up with what’s happening in the world of WA-APCD by receiving our newsletter. To do this, signup on GovDelivery and click Washington State All-Payer Claims Database (WA-APCD) – Newsletter. You will find this under the heading HCA Reporting

HCA COVID-19 resources

Information about novel corona virus (COVID-19)

HCA has been receiving questions on telehealth codes for providers to use. This guidance is in development, and an FAQ document on specific provider coding questions will be available on our information on COVID-19 page soon. In the meantime, view our telehealth brief.

At this time, the Department of Health (DOH) and the Office of the Governor (OOG) are the lead agencies for COVID-19 in Washington State. For more information, please see the provided sources below:

Main sources of information we watch

Centers for Medicare and Medicaid Services Current emergencies page