Health Information Technology October 2019 Newsletter

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In this issue

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Clinical Data Repository (CDR):

Electronic Health Records (EHR):

  • CMS EHR Help desk: 1-888-734-6433 option #1
  • CMS account security: 1-866-484-8049 option #3

Clinical Data Repository updates

ACH transformation alignment call

HCA and ACHs participate in a weekly call about our combined efforts to improve population health. The following is a list of CDR highlights from the October 28 call.

  • The CDR collects Continuity of Care Documents (CCDs). This decision was based on a requirement to use CCDs as part of the Promoting Interoperability (formerly the Meaningful Use Program). To date HCA has not enforced compliance.
  • The clinical portal is currently the only way to access CDR data.
  • Query functionality allows electronic health records system (EHR) to import data from the CDR. HCA and OneHealthPort are piloting this capability with one provider at this time. There is no timeline for a formal rollout.
  • HCA is working on an electronic consent management solution compliant with C.F.R. 42 part 2 and plan to have a pilot ready by mid-2020.
  • HCA wants to hear from providers interested in participating in an electronic consent management pilot!
  • HCA is in discussions about additional reports from the CDR.
  • HCA is in talks with DOH on how to integrate PMP and Immunization registry data.
  • Entities actively exchanging health information exchange (HIE) transactions and those submitting CCDs to the CDR are at OneHealthPort.

How to get CDR access

For new subscribers, and until further notice, OneHealthPort is waiving the HIE participant annual subscription fee for one year to view patient data through the CDR web portal. Use of other HIE services during this period voids the offer. Please contact OneHealthPort for complete details.

If you are using the CDR web portal and want to share feedback, please contact HIT at

The CDR web portal

The CDR web portal is available for viewing by all licensed professionals. This includes physical and behavioral health providers and their delegates.

Some things to remember:

  • All organizations viewing CDR data must be a HIPAA covered entity and have a signed Health Information Exchange participation agreement with OneHealthPort.
  • Only staff with a need to view individual client-level data may access the CDR. (As determined by their manager and configured by their internal IT access staff.) This is similar to how your organization grants electronic health records access.
  • Users can complete training in one hour or less. Organizations using the CDR will not incur training costs from OneHealthPort or HCA. Reference materials are available on OneHealthPort’s website.

The User Acceptance Testing domain is open and ready for testing for those who have not completed CDR onboarding. OneHealthPort will work with vendors to help remaining providers complete their onboarding activities.

HIT in the community

Health IT is excited to be out in the communities of Washington. Please contact us about presenting an overview of the CDR to your gathering of healthcare industry professionals! Use and 360-725-1514.

CDR introduction video

HCA recently posted a high-level overview of the CDR.


Promoting Interoperability updates

2019 Stage 3 Readiness Survey

Please take 3 - 5 minutes to complete this survey regarding Objectives for 2019 attestations. We appreciate your feedback. Please have the survey completed by Friday November 8, 2019. 

Prepare for 2019 attestations

As the program begins to wind down, our timelines to get attestations finalized and paid are getting shorter.  We would like to help you prepare for the upcoming 2019 Attestation Portal Opening by provider some tips on what information you should have in place when the portal opens.  It is anticipated that the portal will open on January 1, 2020 and close on February 28, 2020.

Things to check for before you attest:

  • eMIPP pays to the Tax ID/SSN attached to the Payee NPI in ProviderOne. Make sure you have the appropriate Payee NPI in your CMS Registration.
  • Make sure that your provider is set up as a “Servicing Provider” under any group NPI you wish the payment to go to and/or an Organization NPI you will be using. ProviderOne must see a business relationship or it will not allow you to attest.
  • If your contact information has changed (email; etc). Update that information in your CMS Registration prior to attesting and submit it. CMS will update eMIPP in 24 hours. Once you change your contact information in eMIPP you will need to fill out the security documents and send them in to get your login credentials.
  • If you need help with your eMIPP log-on credentials contact Security at 800-562-3022 ext 19963 or
  • Before the system lets you “submit” your attestation you must upload mandatory documents- Encounter Information (in excel), your MU Dashboard and any Public Health Registry verification. Be sure to have them available. You will be able to upload additional documents after you attest, if needed.
  • Check the Yearly Attestation Chart on our website for important dates and information

New Q&A Webinar Registration Link

We have updated the EHR Q&A Webinar to be the fourth Tuesday of every month from 11 - 12. Please register here. You need to register with this new link or you won't get calendar notifications.

Document updates

Some of the white papers and user guides on our website are currently being updated and will be published before December 1, 2019.