June 2019 HIT Newsletter

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In this issue

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Clinical Data Repository (CDR):

Electronic Health Records (EHR):

  • CMS EHR Help desk: 1-888-734-6433 option #1
  • CMS account security: 1-866-484-8049 option #3

Clinical Data Repository updates

“Small provider” exception expires

The exemption for small providers (organizations with less than four providers) from submitting Continuity of Care documents (CCDs) to the CDR expires July 1, 2019. HIT encourages providers work with their vendors, OneHealthPort, and HCA to connect. In addition, all providers may view CDR data regardless if they currently submit CCDs.

HIT in the community

Please contact HCA’s HIT group if interested in hosting an in-person overview of the CDR. This invitation is open to professional associations, providers, tribes, and government organizations!

First year offer!

For new subscribers, and until further notice, OneHealthPort is waiving the Health Information Exchange (HIE) Participant Annual Subscription fee for one year to view patient data through the CDR web portal. Use of other HIE services during this period voids the offer. Please contact OneHealthPort for complete details.

If you are using the CDR web portal and want to share feedback, please contact HIT at healthit@hca.wa.gov.

Web portal is now open for viewing data

The CDR web portal is available for viewing by all licensed professionals. This includes physical and behavioral health providers and their delegates.

Some things to remember:

  • All organizations viewing CDR data must be a HIPAA covered entity and have a signed Health Information Exchange participation agreement with OneHealthPort.
  • Only staff with a need to view individual client-level data may access the CDR. (As determined by their manager and configured by their internal IT access staff.) This is similar to how your organization grants electronic health records access.
  • Users can complete training in one hour or less. Organizations using the CDR will not incur training costs from OneHealthPort or HCA. Reference materials are available on OneHealthPort’s website.

The User Acceptance Testing domain is open and ready for testing for those who have not completed CDR onboarding. OneHealthPort will work with vendors to help remaining providers complete their onboarding activities.

Promoting Interoperability updates

Provider Q&A

Be sure to sign up for our monthly Q&A webinar. This webinar is your chance to ask us any and all questions about the PI Program. 

Attestation dates and info

Check out our Attestation Chart on our website for information on the remaining years of the program! 

2015 Edition Certified EHR Technology

Beginning with the EHR reporting period in calendar year 2019, all participants in the Medicaid Promoting Interoperability Program are required to use 2015 Edition CEHRT. This requirement will benefit health care providers and patients by using the most up-to-date standards and functions to better support interoperable exchange of health information and improve clinical workflows. The 2015 Edition CEHRT did not have to be implemented on January 1, 2019. However, the functionality must be in place by the first day of the EHR reporting period and the product must be certified to the 2015 Edition criteria by the last day of the EHR reporting period. The eligible hospital or CAH must be using the 2015 Edition functionality for the full EHR reporting period. In many situations the product may be deployed, but pending certification.

You will not be able to attest until the 2015 product is certified since the system interfaces with ONC and will not accept it. If you use an ‘old’ number, thinking you can update it later, it will wipe out all Meaningful Use data you previously entered on any ONC product number change. Do not start your attestation until you have the correct certification ID. You must wait until it is officially certified before you attest. 

CMS Tip Sheet

Security Risk Analysis update

The SRA must be conducted or reviewed on a yearly basis. The analysis or review must include the meaningful use reporting period and be completed by the end of the reporting year. The date the SRA was completed and the dates the analysis covers must be documented and submitted at the time of attestation and maintained in your file for 6 years. The SRA Attestation form is included in our list of required documents.



Paid for Year 1 = 87 ($63,568,957.00)

Paid for Year 2 = 81 ($36,102,305.00)

Paid for Year 3 = 78 ($29,220,516.00)

Paid for Year 4 = 65 ($22,902,031.53)


Paid for Year 1 = 6,938 ($146,795,030.00)

Paid for Year 2 = 3,547 ($29,999,351.00)

Paid for Year 3 = 2,477 ($21,000,673.00)

Paid for Year 4 = 1,795 ($15,206,506.00)

Paid for Year 5 = 1,229 ($10,423,836.00)

Paid for Year 6 = 603 ($5,092,233.81)

Grand total = $380,311,429.34