Upcoming October ACORN Comprehensive User Training

Washington State Department of Children, Youth & Families sent this bulletin at 08/23/2023 08:50 AM PDT

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Upcoming October ACORN Comprehensive User Training

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The comprehensive user training will be offered as a series of three Modules. The registration link for these trainings will be sent out via GovDelivery as soon as they are available. ACORN Users will register for this training through the DCYF Training Portal, at www.dcyftraining.com. If you do not yet have an account in the Training Portal, this would be a great opportunity to create one so that you can register for this training. Instructions on how to create the training account can be found here.

Below are the available training dates:

Week 1

  • Oct 3 – Module 1 | 9 a.m. – 12 p.m.
  • Oct 3 – Module 1 | 1 p.m.  – 4 p.m.                                        
  • Oct 4 – Module 2 | 9 a.m. – 12 p.m.
  • Oct 4 – Module 2 | 1 p.m.  – 4 p.m.
  • Oct 5 – Module 3 | 9 a.m.  – 12 p.m.
  • Oct 5 – Module 3 |1 p.m. – 4 p.m.

Week 2

  • Oct 10 – Module 1 | 9 a.m. – 12 p.m.
  • Oct 10 – Module 1 | 1 p.m. – 4 p.m.
  • Oct 11 – Module 2 | 9 a.m. – 12 p.m. 
  • Oct 11 – Module 2 | 1 p.m. – 4 p.m. 
  • Oct 12 – Module 3 | 9 a.m. – 12 p.m.
  • Oct 12 – Module 3 | 1 p.m. – 4 p.m.

Users will be required to complete all three modules. ACORN users that are unable to attend the three live webinars will have an opportunity to complete self-paced training modules in our LMS in the third and fourth week of October. These modules are pre-recorded and we will offer ACORN Office Hours in the second half of October to answer questions about the trainings or the system itself.

ACORN Launch Date and DMS Blackout Dates

ACORN’s projected launch date is November 1! Once we go live, we will be entering all data in the ACORN user interface. Prior to our go-live date, we will integrate our DMS data with ACORN. This is a process that takes a little time for data migration and testing, and we will need to halt all data entry to the DMS prior to migrating our database.

ACORN Rollout Training Timeline, from August 2023 through November 1, 2023.

2023 ACORN Timeline

The DMS Blackout is scheduled from Oct 27 until we go live on November 1. This means that users will no longer have access to the ESIT DMS after October 26. We encourage all our providers to complete data entry into the DMS in the weeks leading up to the blackout. All data entered in the DMS will be moved to ACORN and you will have access to your caseload in ACORN beginning November.

Questions, Feedback & Suggestions Welcomed

We continue to remain committed to a smooth transition from the ESIT DMS to ACORN. As always, we welcome questions, feedback and suggestions. Please contact the ESIT Data Systems and Analysis Manager, Kim Hopkins, at kim.hopkins@dcyf.wa.gov.