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Dear Beech Tree Families,
We had a wonderful start to the school year! On the first day, CHIPS the beaver greeted students with high fives, hugs, and waves, setting the tone for a warm and welcoming beginning.
Our Beavers had a truly outstanding first week. Students came in ready to learn, eager to connect with their teachers, and excited to build new friendships. Throughout the week, we saw Beaver Pride on full display. We witnessed students lending a hand to a classmate, showing persistence during challenging lessons, and working together as a team in PE.
We are grateful for your partnership and thank you for entrusting us with the education of your children. This strong beginning has set a positive foundation for the year ahead. We look forward to watching our students continue to grow, achieve, and demonstrate their pride in all that they do each day.
With appreciation,
Principal Clarke
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August 29th and September 1st - No SCHOOL
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September 9th Special Election -NO SCHOOL
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September 11th-PTA Meeting 6:00pm in the cafeteria
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September 17th - Early Release Wednesday 1:00pm
Back To School Night 6:00pm
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September 23 - NO SCHOOL
Ensuring Student Safety: Register for Volunteer FCPS
At Beech Tree, our volunteers are a vital part of our school community. We deeply value the time and care they give to our students.
Recent updates to our volunteer process focus on one primary goal: keeping students safe.
These updates — such as checks against the sex offender registry and, in some cases, criminal background checks — are safety measures that will help us maintain a secure and supportive learning environment for every student in our care.
We encourage all our parents and community members interested in supporting our students by volunteering at school to visit [Volunteer FCPS], click “Learn More,” and then “Sign Up.” After you create a profile, you will view an orientation video and complete a volunteer application.
Volunteer FCPS ensures a safe, consistent, and welcoming environment at all of our schools. All volunteers must be registered in Volunteer FCPS. This includes individuals who volunteer to chaperone on field trips, work at book fairs, and help out regularly in classrooms, libraries, or cafeterias. Volunteers who work unsupervised with students will also be required to undergo a background check.
We understand these changes may seem disruptive, especially for long-time volunteers. Our intent is to ensure that our students feel safe and supported with each and every person they encounter at school.
As a reminder, all volunteers — and visitors to a school — are required to sign in by scanning their ID at our visitor kiosk. Visit the Volunteer FCPS Frequently Asked Questions page to learn more.
Everything You Need to Do Through SIS ParentVUE
Don’t forget your back-to-school forms and checklists! Make sure you have a SIS ParentVUE account for your family and log in to find important forms and updates.
If you do not have a ParentVUE account, contact your child’s school for an activation code and follow the directions on the SIS ParentVUE Account webpage.
☑️ Update Contact Information
Be among the first to know about weather closings, bus delays, and other critical communications from your school and FCPS by providing your cell phone number and email in SIS ParentVUE. To update your contact information in SIS ParentVUE, click the “Online Packets” tab in the upper right of the screen, then click the “Online Verification/Update” icon.
Parents/caregivers who do not have a ParentVUE account should contact their school for an activation code to create an account, or print and complete the Emergency Care Information Form and submit it to our front office.
☑️ Submit Absences
Parents/caregivers can submit daylong absences through SIS ParentVUE. Log in to the platform and click “Report Absence.” Partial day absences and changes of transportation should still be reported directly to your school’s front office.
☑️ Review and Submit Immunization Forms
Parents/caregivers can check their child’s immunization compliance and submit immunization records in SIS ParentVUE. Records may also be delivered to our front office.
If needed, families may also provide other immunization documentation including a health care provider’s written statement of a permanent or temporary medical exemption or a notarized Religious Exemption Form.
Please visit the FCPS How to Submit Immunization Documentation webpage for step-by-step instructions on how to submit each of these items.
Transportation Patience and Safety
Thank you for your patience as we all get used to new routines this school year. We appreciate our families following Kiss and Ride procedures and being patient while waiting for your children’s buses.
If your student’s bus is delayed, you may access the Bus Delay Notification System or use the Here Comes the Bus mobile app to receive the delayed bus report. Email messages will be sent to announce significant bus delays. Please contact the Transportation Office at [phone number] with any additional questions. For concerns after 5:30 p.m., contact the FCPS Office of Safety and Security at 571-423-2000.
Update your contact information in SIS ParentVUE to make sure you receive email messages about bus delays.
🍴Help Your Child Navigate the Lunch Line
Help your child get through the lunch line quickly and have more time to eat:
- Teach your child their student ID number to receive meals at school.
- Sign up for and add money to MySchoolBucks to purchase meals at school.
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Apply for free and reduced-price meals. Students who were approved for free and reduced-price meals last year are eligible for the first 30 days of school this year (or until a new application is processed). Families should submit a new application as soon as possible, so eligible students continue to receive meals at no cost.
If your child has any food allergies, learn how to submit accommodations for dietary restrictions and allergens.
Access menus for breakfast, lunch, and other school meals, as well as allergen and nutrition information.
🔍 See Where Your Child Goes Online With Lightspeed
Parents can access their child’s activity on FCPS devices through Lightspeed, the school division’s internet content filtering service. Parents may sign up for a weekly Parent Report, which will provide a list of the top sites their child visited.
The report also offers parents the ability to sign up for the Internet Use Parent Portal. Through the portal, parents may pause their child’s access to the internet on their FCPS device during non-school hours.
Learn more about Lightspeed Parent Reports.
Updated Special Education and 504 Handbooks
The Department of Special Services has updated and translated key resources to help our families of students with an Individualized Education Program (IEP) and/or Section 504 Plan.
These resources help family and staff understand procedures, rights, and processes. Find additional information on Special Education Instruction and the Family Academy: Resources to Support Special Education and 504 Plans pages.
Student Smart Watches and Cell Phones
Please remind your child that FCPS is phone-free! For elementary school students, this means:
- Smart watches that serve a dual purpose may be worn, but the phone features (texting, Internet viewing, and calls) are to be off when phone use is prohibited.
- Cell phones and personal devices (airpods, earbuds, headsets, other items connected to the internet) must be off and away for the entire school day (bell to bell).
If you need to reach your child during the school day, please call our main office at (703) 531-2600. Learn more about FCPS’ cell phone and personal device policy.
Early Release Wednesdays
Opt In/Opt Out for Early Release Wednesday Childcare
While we anticipate that most students will be dismissed at 1:00pm on limited early release Wednesdays, we recognize that some families may require childcare. These students will be supervised by instructional assistants, substitutes, and school-based staff. No new instruction will take place, as after-school care is strictly supervision.
Parents and caregivers should log in to the Parent Digital Consent system to review and provide consent to a variety of resources and services including Early Release Wednesday Childcare.
- OPT IN if you require childcare on our limited early release Wednesdays.
- OPT OUT if your child will go home (or to childcare arranged with SACC or another provider) at the early release time.
Families need to complete the opt in form by Monday, August 25, for after-school supervision for all early release Wednesdays. If a family needs to change their selection, they should notify our front office at least one week in advance to ensure enough staff are available to provide supervision.
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Beech Tree Elementary Family Newsletters with News You Choose
Help Keep Students Safe — Become a Crossing Guard
 Dependable and caring adults are needed to serve as crossing guards, helping students safely bike and walk to and from our schools. This is a great opportunity for retirees, stay-at-home parents, or anyone looking to make a difference in their community. Crossing guards will earn $16.50 per hour and receive bonus time: Work 30 minutes before and 30 minutes after school for a total of one hour a day and earn $33.00.
The Fairfax County Police Department has engaged a company, ACMS, to recruit crossing guards. Please visit their website to learn more and apply.
Dear Beech Tree Families,
My name is Ivett Rivas, and I am honored to serve as your school's family liaison. My primary goal is to facilitate communication, support your children's success, and connect you with available resources. I am fluent in both English and Spanish, and I am here to help you every step of the way.
My contact information is:
703-531-2692 direct
571-460-8041 cell
Talking Points App
iarivasurban@fcps.edu
Please feel free to contact me anytime. I am at Beech Tree Monday through Friday from 9:00 am to 4:30 pm. It is always a pleasure to assist you.
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Hours: 9:15 a.m.-4:00 p.m. (doors open at 9:05 a.m. for arrival)
Attendance Line: 703-531-2626
Attendance Email: BeechTreeElem.Attendance@fcps.edu
School Registrar: Sandra Merino (703) 531-2620
Family Liaison: Ivett Rivas Urbano (703) 531-2692
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