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- Calendar
- Full-Time Advanced Academics Referrals Deadline
- SCA Spirit Week
- Gift Card Donation Drive
- SCA Warming Tree Donations
- Updated Transportation Information
- Cold Weather Clothing Assistance
- News from the Family Liaison
- For Our Military Families: Military Matters
- PTA News
- Community Events - Sensory Friendly Holiday Events
- Useful Links
- December 15 - Level 4 AAP Referral deadline
- December 16-20 - SCA Spirit Week
- December 17 - PTA Spirit Night at Crumbl 5:00-8:00pm
- December 18 - Last Day for Gift Card Donation Drive
- December 19 - Last Day for Hayfield Warming Tree Donations
- December 20 - Last Day to retrieve items from Lost and Found
- December 23 - January 3 Winter Break (No School)
Parent Referrals for Level 4 Advanced Academics need to be submitted to AART Avery Rothman (agrothman@fcps.edu) on or before December 15, 2024. Late submissions cannot be accepted.
Please see the Full-Time Services Checklist for Families for further guidance, and contact Avery Rothman (agrothman@fcps.edu) with any questions.
For more information, please visit the Advanced Academic Programs website.
We know the holiday season is exciting for many but can also be very challenging and stressful for some families within our community. In the past, we have been able to support many of our Hayfield families during this time due to the kind donations from our community! On November 18th, we began collecting donations for gift cards to big box stores/grocery stores (ex: Walmart, Target, Aldi, Giant, Amazon) until December 18th. Please send in any donations with your student in an envelope marked “Holiday Donations” to be given to your student’s teacher or dropped at the front office. You may also bring donations to the PTA Holiday Market tonight.
We will ensure these donations go to support our direct community and support our families in having a very happy holiday season! We appreciate you all so much as you help us make this a memorable season for all of our Hayfield community.
Thank you,
Hayfield Elementary School Counselors
The Student Council Association (SCA) Warming Tree is set up near the front door of Hayfield Elementary. You may send donations in with your child for them to deliver to the tree or stop in the front office to drop off items during school office hours. Donations can also be brought to the PTA Holiday Market tonight.
Effective January 6, 2025, on two-hour early release days, temporary transportation changes must be received by 12:30 p.m. and students may not be checked out after 1:00 p.m.
On three-hour early release days, temporary transportation changes must be received by 11:30 a.m., and students may not be checked out after 12:00 p.m.
And as a reminder, on normal school days, temporary transportation changes must be received by 2:30 p.m., and students may not be checked out after 3:00 p.m.
Temporary transportation changes must be made through the online transportation form.
As it gets closer to dismissal time, it is very challenging trying to reach teachers for last minute transportation changes, and safety is our number one concern as we want to be sure that we are sending all students home in the correct way. We appreciate your understanding and cooperation.
If you need assistance supplying your child with cold-weather clothing, you may call the school office at (703)924-4500 and ask to speak with Mr. Herston Phillips, Social Worker, or email Marily Grotz, Family Liaison, at mgrotz@fcps.edu. You may also contact Koinonia which is a non-profit organization that supports families in our community. For families outside Franconia/Springfield area, you may contact Fairfax County's Coordinated Services Planning at 703-222-0880. Their multilingual staff can assist with any challenges you are facing, including food, shelter, employment, financial assistance, and health care.
Free and Reduced Meals (FRM)
Be sure to apply (and reapply annually) for Free and Reduced Meals (FRM) especially if your financial situation changes during the school year. It's important to keep a copy of the award letter for future reference which will be necessary to apply for scholarships to camps. FRM can also make students eligible for discounts on testing and class registration fees, tuition waivers for camps through FCPS, Neighborhood and Community Services, and the Park Authority.
🍲 Food Assistance and Resource Guide
Food insecurity impacts more than 96,000 Fairfax County residents. There are many resources available to support those who need food assistance. Learn how to help these families and the many resources available to support those who need food assistance on Fairfax County’s website or view the county’s Human Services Resource Guide.
Ways to Give Back - Department of Family Services
The Department of Family Services needs your help during tax season! Volunteer Income Tax Assistance (VITA) is a program through Fairfax County that offers free Income Tax preparation. Volunteers are needed to help individuals and families who made less than $67,000 in 2024 prepare their taxes in spring 2025. Some experience preparing taxes is recommended and additional training will be provided. You can have a big impact! Last year, volunteers helped secure a total federal tax refund amount of $2,888,787 across 2,151 returns. Learn more about the VITA program. Sign up now or contact DFSVITA@fairfaxcounty.gov to volunteer.
Family Resource Center (FRC) webinars for families:
December 20, 2024, 8:30 a.m.-3:30 p.m. - Youth Mental Health First Aid (in-person course)
January 10, 2025 10-11:30 a.m. - Help! My Kids Won’t Go To School!
A roadmap to help parents unravel the underlying causes of their child’s school resistance. Parents will learn how to take care of themselves in the heat of the moment and how to set supportive boundaries at home. In addition, families will discover key facts and root causes for school refusal.
Sign up for the FRC newsletter or visit their webinar webpage. If you register you will receive a recording of the presentation even if you cannot participate in the live webinar!
Marily Grotz, Family Liaison
Phone: 703-924-4553 Cell: 571-296-6011
Email: mgrotz@fcps.edu
Office Hours: Tuesday/Thursday 8:30am-3:30pm
Upcoming Events – Mark Your Calendar
13 Dec. - Teatime with Mrs. Claus
6pm-8pm, 24010 Montezuma Ave. Quantico, VA
Bring the little ones to hear stories read by Ms. Claus while sipping on hot chocolate & tea and munching on cookies. Registration Required.
17 Dec. - North Pole Market
6pm-8pm, 24010 Montezuma Ave. Quantico, VA
Children ages 6-12 will receive USO Bucks for each of their family members who are military dependents. They can use their USO Bucks to pick out gifts for family members and even wrap them on-site. Registration Required.
18 Dec. - Santa Paws Photo
6pm-8pm, 3049 Bordelon Street Quantico, VA
Bring your beloved pet for a photo-op with Santa and let them enjoy a special treat. Registration required.
Shelly Oberst, LCSW
Military & Family Life Counselor
Hayfield Elementary School
Cell: 571-386-7884
obersts@magellanfederal.com
Spirit Nights
Date/Time: Tuesday, December 17 at 5:00-8:00pm
Location: Crumbl - 5810 Kingstowne Towne Ctr, Ste 100
There will be a spirit wear table with a way to order Hayfield gear online but if you don't want to wait you can order here now. Items are limited especially the pajama pants so don't wait too long!
📚 Bundle Up With Books Over Break
Fairfax County Public Library’s (FCPL) winter reading adventure has begun and will continue through Friday, January 31, 2025. Visit your local FCPL library branch or visit their website to register and get a sneak peek at the prizes being offered.
Check out their Winter Reading Events webpage to learn about laser tag, movie nights, crafting sessions, Noon-Year Eve celebrations, and book discussions.
⛄ Get Outdoors for Winter Fun!
The Fairfax County Park Authority has rounded up its seasonal fun into a handy list of events happening across the county.
Learn more about the Winter Wonderland and the Holiday Train at Burke Lake Park, Holiday on the Farm at Frying Pan Farm Park, and many more fun events.
Family Skate and Dance Night
Saturday, December 21 ~ 6:00-9:00pm
Celebrate the holiday in style by wearing your brightest, most festive sweater (or holiday outfit) of the season! Make the season bright by taking laps around the skate floor with friends and family at this Holiday and Ugly Sweater Family Skate and Dance Night.
Have an evening of fun and enjoy music by the live DJ, refreshments and fun decorations. Tickets cost $10 for everyone (skaters, dancers, spectators and chaperones).
Remember to bring your own skates. Please note that outside food and drinks are not permitted. Park in the lower parking lot and enter through the gym door. Drive past the front of the Rec Center — the gym doors and the parking lot will be located to the right.
Registration: Register Now
Franconia Rec Center Location
6601 Telegraph Rd Alexandria, VA , VA, 22310
  
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