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- Calendar
- Reminders
- Meet our New Staff
- Early Release Monday Survey
- Back-to-School Night
- 2024 Student Rights and Responsibilities
- Safety Drills During the School Year
- Report Full-Day Absences in ParentVUE
- Lunch with your Child(ren)/Food Delivery
- Student Consent Forms
- Free and Reduced-Price Meals
- Immunizations and Records
- For Our Military Families: Military Matters
- Useful Links
- September 2 - Labor Day Break (No School)
- September 10 - Fall Picture Day
- September 13 - Military Families Ice Cream Social
- September 16 - 3 Hour Early Release - Complete Survey
- September 19 at 6:00-7:30 p.m. - Back-to-School Night
See the complete school year calendar
- Dismissal changes should be submitted to the office by 2:30 p.m.
- No student may be checked-out after 3:00 p.m. Pease arrive early.
- Please make sure to bring your ID when coming to the building
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Danielle Zehr, 6th Grade Teacher |
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Avery Rothman, AART |
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Monique Beck, SPED Lead Teacher |
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Jennifer Reyes, SPED IA |
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Maliya Tillery, P.E. Teacher |
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Herston Phillips, Social Worker |
To help plan for our school’s childcare needs during the early release Mondays, please complete this form: https://forms.gle/v7WBMmGa22gqn8pw6 for each of your children who are enrolled at Hayfield Elementary. The form covers the first two early release Mondays, scheduled for September 16, 2024 and October 21, 2024. If you have multiple children, you will need to submit multiple forms. Staff will confirm the after school supervision plan for each student. Please complete this form as soon as possible.
September 19 | This event will provide a structured opportunity for parents and guardians to meet with teachers and learn important detailed information about academic outcomes for each subject, curriculum changes, expectations for the school year, supports for students, communication methods for parents, and more.
6:00-6:10 p.m. Meet & Greet for Session
6:10-6:15 p.m. Welcome Video
6:15-6:45 p.m. Classroom Presentation (Back-to-School Info)
6:45-7:00 p.m. Transition and Meet & Greet for Session 2
7:00-7:30 p.m. Classroom Presentation #2 (Back-to-School Info Repeated)
*There are two sessions for families that have more than one child at HES. The teachers will be presenting identical information in Session 1 and Session 2.
FCPS’ Student Rights and Responsibilities document (SR&R) explains expectations for student behavior and adult responses to enhance school safety and to create a fair, equitable, and supportive school environment. Read Superintendent Dr. Michelle Reid’s letter to families regarding the SR&R.
Parents/caregivers should talk to their child(ren) about expectations for this school year. Also, please log in to SIS ParentVUE and sign to acknowledge your review of the SR&R, or sign and return the signature sheet to your child’s school by Monday, September 30.
You can submit questions online regarding the SR&R.
Keeping students and staff safe is a priority for FCPS. Each school has an emergency preparedness plan to respond to incidents such as fires and tornadoes. Schools are required by state law to practice emergency drills, including lockdown drills, each year. Schools are also required to notify parents and guardians at least 24 hours before a school conducts a lockdown drill. However, schools are not required to give the specific date and time of the drill in advance.
The first lockdown drill of the school year must take place within the first 20 days of school. Preschool and kindergarten students are exempt from practicing the first lockdown drill.
Your child may come home and talk about their experience during the drill. We encourage you to talk with your child about the importance of being prepared for emergencies. Please review these frequently asked questions to support your students before and after school lockdown drills.
⚠️ Know Our Security Terms
FCPS uses specific terminology to describe the actions school staff and students should take to ensure safety in a variety of situations. It is important for staff, families, and students to understand what the different terms mean and how they impact school operations.
Watch this video to learn about safety terms including lockdown; secure the building; and stay put, stay tuned.
If students, staff, or community members have a safety concern at school (that is not an immediate emergency), they should submit a tip to the FCPS Safety Tipline. In an emergency, please call 9-1-1.
Starting on the first day of school, Monday, August 19, parents/caregivers can submit full-day absences through FCPS’ SIS ParentVUE platform. This will make reporting and tracking absences easier for our school.
Parents/caregivers may report absences by using ParentVUE or by contacting the front office. Please find important details below:
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How to Use ParentVUE: Log in to your ParentVUE account and select “Report Absence.”
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More Ways to Report: Use our attendance email - HayfieldElem.Absence@fcps.edu
To ensure school staff have time to teach and reinforce cafeteria routines and procedures, we will be delaying the visitation of family members during lunch until October 1.
FCPS Food Services provides options for breakfast and lunch every day and participates in the Federal Free and Reduced Meals (FRM) grant that provides free or reduced priced meals for students who qualify. Bringing in restaurant food to your child during lunch is HIGHLY discouraged. We do not accept deliveries from outside food vendors/delivery service.
Student consent forms currently available on ParentVue will be moved to the Parent Digital Consent System (PDC). Families can log into the PDC using their ParentVue credentials to complete consent forms assigned to their child. If you have a new ParentVue account, you must wait 24 hours after it is created to use the PDC.
https://digitalconsent.fcps.edu/ispb/is01/r/pdcp/
Forms available include:
School Counseling Opt-out, Digital Resources Consent, SEL Screener Opt-Out, Family Life Education Opt-out, SOL Retest Permission Objection, Release of Directory Information to the Public Objection, Release of Information to Outside Organizations
According to the Centers for Disease Control, eating breakfast at school is associated with better attendance rates, fewer missed school days, and better test scores. Students who qualify for free and reduced-price meals receive breakfast and lunch at school at no cost.
Families who qualified for FRM from SY 23-24, will continue to qualify for the first 30 days of school. A new application must be submitted by October 1 for SY 24-25 consideration.
Apply on the Free and Reduced-Price Meals webpage.
Are Your Child’s Immunizations and Records Up to Date?
In Virginia, it's required by law for students to have certain immunizations to attend school. This is supported by guidance from the Centers for Disease Control and Prevention (CDC), the Virginia Department of Health, and FCPS Regulation 2101.
Starting Monday, September 30, students who have not provided proof of immunization will not be allowed to attend school.
You can check your child’s immunization compliance by accessing ParentVUE.
Families of students with incomplete immunization records need to provide acceptable proof of immunization to their child's school as soon as possible. You can find the list of required immunizations on the General Registration Immunizations webpage.
If your child’s immunizations are incomplete, here's what you need to do:
- Get your child’s immunization record from one of these places:
- Request immunization records for free through the Virginia Immunization Information System (VIIS).
- If your child was immunized outside Virginia, get records from those states’ systems.
- Request records from your healthcare provider. Some may charge for copies.
- Submit your child’s immunization record to your child’s school.
Families should submit their child’s completed immunization records before September 30.
Please visit FCPS’ website for more information. If you would like to speak with an FCPS staff member, please leave a message at one of the phone numbers below. Thank you for supporting our students' health and well-being.
Mark Your Calendar – Upcoming Events & Dates
- September 13 – Military Families Ice Cream Social
- September 21-29 – Blue Star Welcome Week, Blue Star Families
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Military Child Education Coalition - Weekly Parent Webinar: |
Study Skills for Students with Exceptional Skills
Tuesday, September 3 at noon
Join us in a special two-part series tailored to students with exceptional needs. This webinar will cover studying challenges and how to overcome them. We will explore organizational tips and resources for parents to help them best support their students at home.
Register: Webinar Registration - Zoom
Shelly Oberst, LCSW
Military & Family Life Counselor
Hayfield Elementary School
Cell: 571-386-7884
obersts@magellanfederal.com
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