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- Calendar
- Meet our New Staff
- Chat with Admin
- HES Student Handbook
- Report Full-Day Absences in ParentVUE
- Dismissal
- Lunch with your Child(ren)/Food Delivery
- Buses and Delays
- Back-to-School Night
- EPI School Supplies
- Student Online Verification/Update (OVU)
- Student Consent Forms
- Driver's License/ID
- Free and Reduced-Price Meals
- Immunizations and Records
- Useful Links
- August 30 & September 2 - Labor Day Break (No School)
- September 10 - Fall Pictures
- September 19; 6:00-7:30 p.m. - Back-to-School Night
See the complete school year calendar
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Tracy Green, 3rd Grade Teacher |
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Dr. Marvin Jones, School Counselor |
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Thursday, August 29; 9:00-9:30 a.m.
Do you have questions, wonderings, and/or thoughts that you would like to share? We realize that not every family is able to attend in-person events, so we cordially invite families to join us online for select dates throughout the 2024-2025 school year. The first session will be August 29 from 9:30-9:30. Please register here to access the link (a new link will be sent for each session).
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Please visit our website and review the HES student handbook as a family. The handbook contains important information that will support families in understanding expectations and procedures at HES.
Starting on the first day of school, Monday, August 19, parents/caregivers can submit full-day absences through FCPS’ SIS ParentVUE platform. This will make reporting and tracking absences easier for our school.
Parents/caregivers may report absences by using ParentVUE or by contacting the front office. Please find important details below:
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How to Use ParentVUE: Log in to your ParentVUE account and select “Report Absence.”
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More Ways to Report: Use our attendance email - HayfieldElem.Absence@fcps.edu
IMPORTANT CHANGE FOR THE 2024-2025 SCHOOL YEAR:
If you need to change your child's mode of transportation for dismissal. Please complete this form. This form is for temporary changes ONLY and should be submitted the same day of the needed change. For safety reasons, and to ensure, changes submitted are fulfilled in a timely manner, dismissal changes MUST be submitted by 2:30 p.m. Requests submitted after 2:30 p.m. will not be fulfilled and students will be sent home via their regular mode of transportation.
To ensure school staff have time to teach and reinforce cafeteria routines and procedures, we will be delaying the visitation of family members during lunch until October 1.
FCPS Food Services provides options for breakfast and lunch every day and participates in the Federal Free and Reduced Meals (FRM) grant that provides free or reduced priced meals for students who qualify. Bringing in restaurant food to your child during lunch is HIGHLY discouraged. We do not accept deliveries from outside food vendors/delivery service.
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Thank you for your patience as we all get used to new routines this school year. We appreciate our families following Kiss and Ride procedures and being patient while waiting for your children’s buses.
If your student’s bus is delayed, you may access the Bus Delay Notification System or use the Here Comes the Bus mobile app to receive the delayed bus report. Email messages will be sent to announce significant bus delays. Please contact the Transportation Office at 703-446-2150 with any additional questions. For concerns after 5:30 p.m., contact Safety and Security at 571-423-2000.
Update your contact information in SIS ParentVUE to make sure you receive email messages about bus delays.
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Back-to-School Night; September 19: This event will provide a structured opportunity for parents and guardians to meet with teachers and learn important detailed information about academic outcomes for each subject, curriculum changes, expectations for the school year, supports for students, communication methods for parents, and more. More information regarding scheduling will be sent in future newsletters.
We have been given an extension to order school supplies. To order, parents just need to go to the EPI website (www.EducationalProducts.com/ShopPacks) and enter this School ID (HAY027) or search for our school by zip code. This oppprtunity is available through 8/25. School supplies will be delivered to your home address.
The OVU packet allows parents to electronically update phone numbers, emergency contacts, health conditions, and add new immunizations dates for their students via ParentVUE. For more information, please visit SIS ParentVUE Online Verification/Update (OVU) Packet.
Student consent forms currently available on ParentVue will be moved to the Parent Digital Consent System (PDC). Families can log into the PDC using their ParentVue credentials to complete consent forms assigned to their child. If you have a new ParentVue account, you must wait 24 hours after it is created to use the PDC.
https://digitalconsent.fcps.edu/ispb/is01/r/pdcp/
Forms available include:
School Counseling Opt-out Digital Resources Consent SEL Screener Opt-Out Family Life Education Opt-out SOL Retest Permission Objection to Release of Directory Information to the Public Objection to Release of Information to Outside Organizations
The safety and security of our students and our staff are of utmost importance. Every visitor who enters the building is monitored. All visitors entering HES need to have a valid driver’s license/ID and sign-in using the Visitor Management System (VMS). The VMS will issue each visitor a sticker that should always be worn when in the building. Your license or ID is also required when checking out your child(ren).
According to the Centers for Disease Control, eating breakfast at school is associated with better attendance rates, fewer missed school days, and better test scores. Students who qualify for free and reduced-price meals receive breakfast and lunch at school at no cost.
Families who qualified for FRM from SY 23-24, will continue to qualify for the first 30 days of school. A new application must be submitted by October 1 for SY 24-25 consideration.
Apply on the Free and Reduced-Price Meals webpage.
Are Your Child’s Immunizations and Records Up to Date?
In Virginia, it's required by law for students to have certain immunizations to attend school. This is supported by guidance from the Centers for Disease Control and Prevention (CDC), the Virginia Department of Health, and FCPS Regulation 2101.
Starting Monday, September 30, students who have not provided proof of immunization will not be allowed to attend school.
You can check your child’s immunization compliance by accessing ParentVUE.
Families of students with incomplete immunization records need to provide acceptable proof of immunization to their child's school as soon as possible. You can find the list of required immunizations on the General Registration Immunizations webpage.
If your child’s immunizations are incomplete, here's what you need to do:
- Get your child’s immunization record from one of these places:
- Request immunization records for free through the Virginia Immunization Information System (VIIS).
- If your child was immunized outside Virginia, get records from those states’ systems.
- Request records from your healthcare provider. Some may charge for copies.
- Submit your child’s immunization record to your child’s school.
Families should submit their child’s completed immunization records before September 30.
Please visit FCPS’ website for more information. If you would like to speak with an FCPS staff member, please leave a message at one of the phone numbers below. Thank you for supporting our students' health and well-being.
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