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- Calendar
- Meet our New Staff
- HES Student Handbook
- Report Full-Day Absences in ParentVUE
- SIS ParentVUE
- Early Release Mondays
- Transportation, Arrival, and Dismissal
- Lunch with your Child(ren)/Food Delivery
- Back-to-School Night
- Health Room Greeting
- EPI School Supplies
- Student Online Verification/Update (OVU)
- Student Consent Forms
- Driver's License/ID
- Free and Reduced-Price Meals
- Immunizations and Records
- HSS Band/Orchestra Event
- Useful Links
- August 19 - FIRST DAY OF SCHOOL
- August 30 & September 2 - Labor Day Break (No School)
- September 19; 6:00-7:30 p.m. - Back-to-School Night
See the complete school year calendar
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Alexa Merrel, 4th Grade Teacher |
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Selena Galeas, Special Education Teacher |
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Maria Vargas Chavez, 3rd Grade Teacher |
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Yolanda Garrett, ESOL Teacher |
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Stephanie Halvorson, Art Teacher |
Please visit our website and review the HES student handbook as a family. The handbook contains important information that will support families in understanding expectations and procedures at HES.
Starting on the first day of school, Monday, August 19, parents/caregivers can submit full-day absences through FCPS’ SIS ParentVUE platform. This will make reporting and tracking absences easier for our school.
Parents/caregivers may report absences by using ParentVUE or by contacting the front office. Please find important details below:
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How to Use ParentVUE: Log in to your ParentVUE account and select “Report Absence.”
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More Ways to Report: Use our attendance email - HayfieldElem.Absence@fcps.edu
Access your student’s attendance records, grades, and assignments at any time with SIS ParentVUE. Caregivers should receive an activation code when they register their child.
Once you have activated a ParentVUE account for an FCPS student, you will keep the same account until the student graduates. Information about students in the same family can be accessed through the same ParentVUE account. Access SIS ParentVUE by using an app on your iPhone, iPad, or Android devices.
Need help creating a SIS ParentVUE account? This video walks through the steps. Find out more about SIS ParentVUE.
As you may have heard, a requirement for Elementary Teachers (classroom, special education, and ESOL) from the Virginia Literacy Act includes approximately 27 hours of asynchronous training focused on the Science of Reading and evidenced-based literacy during the 2024-2025 school year. As a result, Fairfax County Public Schools has planned for 7 early release Mondays starting in September.
Please note the dates and times for your calendars listed below. These dates only apply to elementary school-age students.
Hayfield Elementary will begin dismissal at 12:20 pm on the following days:
- September 16
- October 21
- November 18
- February 10
- March 10
- April 21
- May 12
FCPS has created a webpage to provide detailed information about the early release Mondays.
PLEASE READ AND COMPLETE THE SURVEY BELOW:
Dear Parent/Caregiver,
The Early Release Mondays planned throughout the school year for elementary schools are essential to allow educators time for planning and professional development. Students will be dismissed 3 hours early seven times throughout the school year and are encouraged to return home via their normal route. However, we understand there may be a childcare hardship because of the early release Mondays for many of our families. To resolve these concerns, student supervision will be available for families who need it.
The following dates are planned for Early Release Mondays throughout the school year:
- September 16
- October 21
- November 18
- February 10
- March 10
- April 21
- May 12
To help plan for our school’s childcare needs during the early release Mondays, please complete this form: https://forms.gle/v7WBMmGa22gqn8pw6 for each of your children who are enrolled at Hayfield Elementary. The form covers the first two early release Mondays, scheduled for September 16, 2024 and October 21, 2024. If you have multiple children, you will need to submit multiple forms. Staff will confirm the after school supervision plan for each student. Please complete this form no later than August 19, 2024.
IMPORTANT CHANGE FOR THE 2024-2025 SCHOOL YEAR:
If you need to change your child's mode of transportation for dismissal. Please complete this form. This form is for temporary changes ONLY and should be submitted the same day of the needed change. For safety reasons, and to ensure, changes submitted are fulfilled in a timely manner, dismissal changes MUST be submitted by 2:30 p.m. Requests submitted after 2:30 p.m. will not be fulfilled and students will be sent home via their regular mode of transportation.
NEEDED: Transportation Information for your Child(ren)
Prior to the first day of school on Monday, August 19, we need to know how every student is going home. Please take a moment to complete this form. This form should be completed for each individual child.
The first day of school is Monday, August 19. Parents may walk their students to their classroom on the first day of school only.
Bus Routes will be posted to SIS ParentVUE accounts the week of August 12. Bus riders will be released from their bus at 8:25 a.m. and will enter the building through Door 1.
Walkers will use Door 3 (the back courtyard). We ask that parents/guardians say goodbye to their walkers at Door 3 beginning the second day of school, Tuesday, August 20. We will always have staff members available to ensure students get to their classrooms safely. Door 3 will open at 8:25 a.m., unless your child is purchasing breakfast. If breakfast is being purchased, walkers may enter Door 3 at 8:20 a.m. Please note the arrival time of your child(ren), as we do not have school staff available to supervise students before 8:20 a.m. For dismissal, you may meet your child(ren) in grades 2-6 at Door 3 (the back courtyard) at 3:20 p.m. Kindergartners and 1st graders will be released though Door 10 and must be met by a parent/guardian or a sibling who is 7th grade or older.
Kiss and Ride students will enter Door 2 starting at 8:20 a.m. for arrival – students must remain in your car until a patrol or staff member opens the door for them. If you arrive at school after 8:35 a.m., please park and bring your child to the Main Office to check-in. Pick-up for Kiss and Ride will begin at 3:20 pm. and children will exit through Door 2.
To ensure school staff have time to teach and reinforce cafeteria routines and procedures, we will be delaying the visitation of family members during lunch until October 1.
FCPS Food Services provides options for breakfast and lunch every day and participates in the Federal Free and Reduced Meals (FRM) grant that provides free or reduced priced meals for students who qualify. Bringing in restaurant food to your child during lunch is HIGHLY discouraged. We do not accept deliveries from outside food vendors/delivery service.
Back-to-School Night; September 19: This event will provide a structured opportunity for parents and guardians to meet with teachers and learn important detailed information about academic outcomes for each subject, curriculum changes, expectations for the school year, supports for students, communication methods for parents, and more. More information regarding scheduling will be sent in future newsletters.
Dear Parent or Guardian:
Greetings from your school Health Room!
The Fairfax County Health Department (FCHD) School Health Division’s primary goal is to promote the overall health and well-being of school-aged children. The School Health Division consists of Public Health Nurses (PHNs) and School Health Aides (SHAs) who provide a variety of services to accomplish this goal. PHNs develop individualized health care/action plans for students with complex health conditions and provide health training to school staff to support students’ health needs during the school day. Meanwhile, SHAs deliver direct care to sick and injured students by following standardized protocols or individualized health care/action plans. They are also responsible for administering medications and conducting vision and hearing screenings.
School Health Room Services Include:
- Care of sick and injured students in accordance with the Fairfax County Public Schools (FCPS) School Health Emergency Temporary Care Guidelines and students’ individualized health care/action plans, if applicable.
- Administration of medication provided by parents/guardians with proper authorization completed by their health care provider.
- Coordination of care for students with chronic health conditions during the school day.
- Hearing and vision screening (grades K, 3, 7, 10, new to FCPS, and those students referred by teachers and parents/guardians).
How can you help your school health room provide the best possible care?
- Complete and submit the FCPS medication authorization forms annually, as applicable:
- Provide the school with properly labeled containers (your pharmacist will usually provide an extra container if requested). Only a 30-day supply of prescription medication should be brought into school at a time. It is the parent/guardian's responsibility to bring additional refills, if needed, to the school.
- Medications must be transported to and from school by a parent/guardian; except, with parent/guardian approval, a high school student may carry over-the-counter (OTC) medications to and from the school health room and pick up the backup medication from the health room with documented parent/guardian permission.
- Medications must be kept in the school health room or other school-approved location unless approved for the student to carry it during school hours. Students approved to carry their own medication, should have a second dose kept in the school health room.
- OTC medication for headache, muscle ache, orthodontic pain, or menstrual cramps may be given as needed throughout the school year with only the parent/ guardian signature on part II of the FCPS Medication Authorization Form. No more than 100 pills/tablets of OTC medication should be brought to school at a time (must be in unopened original container/packaging).
- OTC medications other than pain relievers may be given up to ten consecutive school days with the parent/guardian signature on the FCPS Medication Authorization form before a health care provider’s authorization is required.
- Cough drops and throat lozenges may be carried and used by students in kindergarten through grade 12 as needed throughout the school year, provided that they are in the original container or packaging. Students must not share cough drops or throat lozenges under any circumstances.
Thank you for your cooperation and assistance in helping to make this a safe and healthy school year for all FCPS students.
If you have any questions, feel free to call either your School Health Aide, Debi Richardson, at 703-924-4510 or your school Public Health Nurse, Nohelia Yanes, RN, at 571-748-8382.
We have been given an extension to order school supplies. To order, parents just need to go to the EPI website (www.EducationalProducts.com/ShopPacks) and enter this School ID (HAY027) or search for our school by zip code. This oppprtunity is available through 8/25. School supplies will be delivered to your home address.
The OVU packet allows parents to electronically update phone numbers, emergency contacts, health conditions, and add new immunizations dates for their students via ParentVUE. For more information, please visit SIS ParentVUE Online Verification/Update (OVU) Packet.
Student consent forms currently available on ParentVue will be moved to the Parent Digital Consent System (PDC). Families can log into the PDC using their ParentVue credentials to complete consent forms assigned to their child. If you have a new ParentVue account, you must wait 24 hours after it is created to use the PDC.
https://digitalconsent.fcps.edu/ispb/is01/r/pdcp/
Forms available include:
School Counseling Opt-out Digital Resources Consent SEL Screener Opt-Out Family Life Education Opt-out SOL Retest Permission Objection to Release of Directory Information to the Public Objection to Release of Information to Outside Organizations
The safety and security of our students and our staff are of utmost importance. Every visitor who enters the building is monitored. All visitors entering HES need to have a valid driver’s license/ID and sign-in using the Visitor Management System (VMS). The VMS will issue each visitor a sticker that should always be worn when in the building. Your license or ID is also required when checking out your child(ren).
According to the Centers for Disease Control, eating breakfast at school is associated with better attendance rates, fewer missed school days, and better test scores. Students who qualify for free and reduced-price meals receive breakfast and lunch at school at no cost.
Families who qualified for FRM from SY 23-24, will continue to qualify for the first 30 days of school. A new application must be submitted by October 1 for SY 24-25 consideration.
Apply on the Free and Reduced-Price Meals webpage.
Are Your Child’s Immunizations and Records Up to Date?
In Virginia, it's required by law for students to have certain immunizations to attend school. This is supported by guidance from the Centers for Disease Control and Prevention (CDC), the Virginia Department of Health, and FCPS Regulation 2101.
Starting Monday, September 30, students who have not provided proof of immunization will not be allowed to attend school.
You can check your child’s immunization compliance by accessing ParentVUE.
Families of students with incomplete immunization records need to provide acceptable proof of immunization to their child's school as soon as possible. You can find the list of required immunizations on the General Registration Immunizations webpage.
If your child’s immunizations are incomplete, here's what you need to do:
- Get your child’s immunization record from one of these places:
- Request immunization records for free through the Virginia Immunization Information System (VIIS).
- If your child was immunized outside Virginia, get records from those states’ systems.
- Request records from your healthcare provider. Some may charge for copies.
- Submit your child’s immunization record to your child’s school.
Families should submit their child’s completed immunization records before September 30.
Please visit FCPS’ website for more information. If you would like to speak with an FCPS staff member, please leave a message at one of the phone numbers below. Thank you for supporting our students' health and well-being.
H a y f i e l d S e c o n d a r y S c h o o l
T h u r s d a y , A u g 2 2 ~ 4 - 6 p m
M S L e c t u r e H a l l a t E n t r a n c e 9
Welcoming all Hayfield Pyramid Band and
Orchestra students (grades 4-6) to come try out instrument
options with members of the Hayfield HS Bands
and Orchestras! Open house from 4-6pm.
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