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- Calendar
- HES Student Handbook
- SIS ParentVUE
- Class Assignments
- Early Release Mondays
- Transportation, Arrival, and Dismissal
- Lunch with your Child(ren)/Food Delivery
- Back-to-School Events
- EPI School Supplies
- Student Online Verification/Update (OVU)
- Student Consent Forms
- Driver's License/ID
- Free and Reduced-Price Meals
- Immunizations and Records
- August 16; 9:00-10:30 a.m. - Back-to-School Extravaganza
- August 19 - FIRST DAY OF SCHOOL
- August 30 & September 2 - Labor Day Break (No School)
- September 19; 6:00-7:30 p.m. - Back-to-School Night
See the complete school year calendar
Please visit our website and review the HES student handbook as a family. The handbook contains important information that will support families in understanding expectations and procedures at HES.
Access your student’s attendance records, grades, and assignments at any time with SIS ParentVUE. Caregivers should receive an activation code when they register their child.
Once you have activated a ParentVUE account for an FCPS student, you will keep the same account until the student graduates. Information about students in the same family can be accessed through the same ParentVUE account. Access SIS ParentVUE by using an app on your iPhone, iPad, or Android devices.
Need help creating a SIS ParentVUE account? This video walks through the steps. Find out more about SIS ParentVUE.
Students’ individual classroom teacher assignments will be available in SIS ParentVUE beginning at 6:00 a.m. on Thursday, August 15. We are still registering students; therefore, we are unable to finalize class rosters until that time. In addition, even though it is rare, there are times that changes need to be made after school begins. As Hayfield ES is a dedicated Professional Learning Community, teachers at every grade level collaborate interdependently throughout the school year to support the academic and social-emotional achievement of all students. All teachers are highly qualified and were selected as members of the Hayfield ES staff because they meet the high standards and expectations we have in our community. We appreciate your support of our talented teachers.
As you may have heard, a requirement for Elementary Teachers (classroom, special education, and ESOL) from the Virginia Literacy Act includes approximately 27 hours of asynchronous training focused on the Science of Reading and evidenced-based literacy during the 2024-2025 school year. As a result, Fairfax County Public Schools has planned for 7 early release Mondays starting in September.
Please note the dates and times for your calendars listed below. These dates only apply to elementary school-age students.
Hayfield Elementary will begin dismissal at 12:20 pm on the following days:
- September 16
- October 21
- November 18
- February 10
- March 10
- April 21
- May 12
FCPS has created a webpage to provide detailed information about the early release Mondays.
PLEASE READ AND COMPLETE THE SURVEY BELOW:
Dear Parent/Caregiver,
The Early Release Mondays planned throughout the school year for elementary schools are essential to allow educators time for planning and professional development. Students will be dismissed 3 hours early seven times throughout the school year and are encouraged to return home via their normal route. However, we understand there may be a childcare hardship because of the early release Mondays for many of our families. To resolve these concerns, student supervision will be available for families who need it.
The following dates are planned for Early Release Mondays throughout the school year:
- September 16
- October 21
- November 18
- February 10
- March 10
- April 21
- May 12
To help plan for our school’s childcare needs during the early release Mondays, please complete this form: https://forms.gle/v7WBMmGa22gqn8pw6 for each of your children who are enrolled at Hayfield Elementary. The form covers the first two early release Mondays, scheduled for September 16, 2024 and October 21, 2024. If you have multiple children, you will need to submit multiple forms. Staff will confirm the after school supervision plan for each student. Please complete this form no later than August 19, 2024.
To ensure school staff have time to teach and reinforce cafeteria routines and procedures, we will be delaying the visitation of family members during lunch until October 1.
FCPS Food Services provides options for breakfast and lunch every day and participates in the Federal Free and Reduced Meals (FRM) grant that provides free or reduced priced meals for students who qualify. Bringing in restaurant food to your child during lunch is HIGHLY discouraged. We do not accept deliveries from outside food vendors/delivery service.
IMPORTANT CHANGE FOR THE 2024-2025 SCHOOL YEAR:
If you need to change your child's mode of transportation for dismissal. Please complete this form. This form is for temporary changes ONLY and should be submitted the same day of the needed change. For safety reasons, and to ensure, changes submitted are fulfilled in a timely manner, dismissal changes MUST be submitted by 2:30 p.m. Requests submitted after 2:30 p.m. will not be fulfilled and students will be sent home via their regular mode of transportation.
NEEDED: Transportation Information for your Child(ren)
Prior to the first day of school on Monday, August 19, we need to know how every student is going home. Please take a moment to complete this form. This form should be completed for each individual child.
The first day of school is Monday, August 19. Parents may walk their students to their classroom on the first day of school only.
Bus Routes will be posted to SIS ParentVUE accounts the week of August 12. Bus riders will be released from their bus at 8:25 a.m. and will enter the building through Door 1.
Walkers will use Door 3 (the back courtyard). We ask that parents/guardians say goodbye to their walkers at Door 3 beginning the second day of school, Tuesday, August 20. We will always have staff members available to ensure students get to their classrooms safely. Door 3 will open at 8:25 a.m., unless your child is purchasing breakfast. If breakfast is being purchased, walkers may enter Door 3 at 8:20 a.m. Please note the arrival time of your child(ren), as we do not have school staff available to supervise students before 8:20 a.m. For dismissal, you may meet your child(ren) in grades 2-6 at Door 3 (the back courtyard) at 3:20 p.m. Kindergartners and 1st graders will be released though Door 10 and must be met by a parent/guardian or a sibling who is 7th grade or older.
Kiss and Ride students will enter Door 2 starting at 8:20 a.m. for arrival – students must remain in your car until a patrol or staff member opens the door for them. If you arrive at school after 8:35 a.m., please park and bring your child to the Main Office to check-in. Pick-up for Kiss and Ride will begin at 3:20 pm. and children will exit through Door 2.
Back-to-School Extravaganza; August 16:
This will be an informal event prior to the start of school for students and families to tour the building, meet and greet teachers, collect general information about classes and programs, meet new friends in class, drop off school supplies, and have access to information about extracurricular activities. Our PTA will also be available. You may visit HES any time between 9:00 and 10:30 a.m. on this day.
Back-to-School Night; September 19: This event will provide a structured opportunity for parents and guardians to meet with teachers and learn important detailed information about academic outcomes for each subject, curriculum changes, expectations for the school year, supports for students, communication methods for parents, and more. More information regarding scheduling will be sent in future newsletters.
We have been given an extension to order school supplies. To order, parents just need to go to the EPI website (www.EducationalProducts.com/ShopPacks) and enter this School ID (HAY027) or search for our school by zip code. This oppprtunity is available through 8/25. School supplies will be delivered to your home address.
The OVU packet allows parents to electronically update phone numbers, emergency contacts, health conditions, and add new immunizations dates for their students via ParentVUE. For more information, please visit SIS ParentVUE Online Verification/Update (OVU) Packet.
Student consent forms currently available on ParentVue will be moved to the Parent Digital Consent System (PDC). Families can log into the PDC using their ParentVue credentials to complete consent forms assigned to their child. If you have a new ParentVue account, you must wait 24 hours after it is created to use the PDC.
https://digitalconsent.fcps.edu/ispb/is01/r/pdcp/
Forms available include:
School Counseling Opt-out Digital Resources Consent SEL Screener Opt-Out Family Life Education Opt-out SOL Retest Permission Objection to Release of Directory Information to the Public Objection to Release of Information to Outside Organizations
The safety and security of our students and our staff are of utmost importance. Every visitor who enters the building is monitored. All visitors entering HES need to have a valid driver’s license/ID and sign-in using the Visitor Management System (VMS). The VMS will issue each visitor a sticker that should always be worn when in the building. Your license or ID is also required when checking out your child(ren).
According to the Centers for Disease Control, eating breakfast at school is associated with better attendance rates, fewer missed school days, and better test scores. Students who qualify for free and reduced-price meals receive breakfast and lunch at school at no cost.
Families who qualified for FRM from SY 23-24, will continue to qualify for the first 30 days of school. A new application must be submitted by October 1 for SY 24-25 consideration.
Apply on the Free and Reduced-Price Meals webpage.
Are Your Child’s Immunizations and Records Up to Date?
In Virginia, it's required by law for students to have certain immunizations to attend school. This is supported by guidance from the Centers for Disease Control and Prevention (CDC), the Virginia Department of Health, and FCPS Regulation 2101.
Starting Monday, September 30, students who have not provided proof of immunization will not be allowed to attend school.
You can check your child’s immunization compliance by accessing ParentVUE.
Families of students with incomplete immunization records need to provide acceptable proof of immunization to their child's school as soon as possible. You can find the list of required immunizations on the General Registration Immunizations webpage.
If your child’s immunizations are incomplete, here's what you need to do:
- Get your child’s immunization record from one of these places:
- Request immunization records for free through the Virginia Immunization Information System (VIIS).
- If your child was immunized outside Virginia, get records from those states’ systems.
- Request records from your healthcare provider. Some may charge for copies.
- Submit your child’s immunization record to your child’s school.
Families should submit their child’s completed immunization records before September 30.
Please visit FCPS’ website for more information. If you would like to speak with an FCPS staff member, please leave a message at one of the phone numbers below. Thank you for supporting our students' health and well-being.
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