HES School House News
February 9, 2023
Upcoming Events
February 10-SCA Spirit Day – Jersey Day- Super Bowl is on Sunday
February 14-SCA Spirit Day – Wear Your Hearts Day
February 20- Schools and Offices are closed for President’s Day
Visitors to School
Hayfield Elementary encourages and welcomes parents/guardians to volunteer in their child’s classroom and dine with their children for lunch. FCPS policy requires all visitors to report to the office first, show a photo ID and wear a visitor’s badge while in the school building. If you are here for lunch, the cafeteria should be your only destination. If you wish to check your child out after lunch or volunteering, please come to the office so that we can contact the classroom teacher. Please note that visiting classrooms is not permitted. Thank you for your understanding and support so that we can minimize disruption to instructional time.
2023-24 Kindergarten and New Student Registration
We look forward to welcoming our newest Hawks to Hayfield ES for the 2023-24 school year. Children residing in our boundaries who will turn 5 years old on or before September 30, 2023, as well as students in grades 1-6 transferring from Private/Home Schools or moving into our boundaries prior to the start of the new school year must visit our school website and select an appointment to register. All registrations are done by appointment only. Appointments are open now and continue throughout the summer.
Please spread the word to neighbors to whom this may pertain. While you are guaranteed enrollment (as long as you physically reside in our boundaries and meet the age requirements) we prefer you register sooner rather than later to ensure we are adequately staffed. You must have all of the documents/forms to be enrolled. If your child’s most recent health physical was completed prior to August 21, 2022, you will need to provide a more current physical once completed.
All information pertaining to registration, including eligibility and forms is outlined on our student registration page on our HES website where you can make an appointment and find the forms to register.
Immunization Requirements for Rising 7th Graders
The Code of Virginia requires all students to be immunized against certain communicable diseases prior to entrance into Fairfax County Public Schools (FCPS).
All students entering 7th grade will be required to receive one dose of each of the following immunizations prior to the beginning of school: Tetanus, Diphtheria and Pertussis booster (Tdap), Meningococcal vaccine (MenACWY) and Human Papillomavirus (HPV) vaccine.
- To meet the Meningococcal (MenACWY) requirement, the vaccination must be administered at age 10 or older.
- As a parent/guardian, you may decide that your child not receive the HPV vaccination. The school does not require documentation if a parent/guardian elects for their student not to receive the HPV vaccination.
ACTION REQUESTED: Please provide one of the following immunization documents to the Student Information Assistant (SIA) or Registrar at your child’s school as soon as possible:
- An immunization record showing that the child has received at least one dose of each of the required immunizations listed above.
- A note on a healthcare provider’s letterhead stating the date the vaccine(s) was given.
- A healthcare provider’s written statement of a permanent or temporary medical exemption.
- A notarized Religious Exemption Form, which is available online at: https://bit.ly/VDOEReligiousExemptionForm
Immunizations are available from your child’s healthcare provider, the Fairfax County Health Department, or other community resources.
Questions? Please contact our Registrar, Lisa Warden, at lbwarden@fcps.edu or 703-924-4500.
Eating Disorder Parent Information
“Eating disorders are serious but treatable mental and physical illnesses that can affect people of all genders, ages, races, religions, ethnicities, sexual orientations, body shapes, and weights. While no one knows for sure what causes eating disorders, a growing consensus suggests that it is a range of biological, psychological, and sociocultural factors. Eating disorders are not fads or phases, and can have serious consequences for health, productivity, and relationships.”
In collaboration with the Fairfax County Health Department, FCPS has developed a webpage with detailed information and resources to be provided to parents and guardians of Fairfax County Public Schools. This information may be found at the following link:
https://www.fcps.edu/node/37440
Tutor.com - Extra Help for Students at No Cost to Families
With Tutor.com through Schoology, FCPS students are able to get learning help at any time, even from bilingual tutors! Students in FCPS meet with tutors thousands of times each week to practice reading, prepare for an upcoming math test, write computer programs, study for the SAT, or to get feedback on scholarship essays–all at no cost to their families! If you haven’t already, we encourage you to take just a few minutes to connect with a tutor with your child. More info about Tutor.com in FCPS is available here.
Healthy Relationships With People and Substances
Relationships are important components in the development of living a fulfilling life. Valentine’s day occurs in the month of February, causing a frenzy of purchases and planning between loved ones to show appreciation and love. Forming and maintaining healthy relationships is difficult but vital for those in recovery from drug and alcohol addiction. Healthy relationships are a factor in helping people maintain sobriety (Addiction Center). Bonds and companionship provide emotional support and are effective in increasing health and wellbeing. Emotional support decreases fears and helps people to thrive.
There is value in healthy relationships. Healthy relationships decrease people struggling with addictions from engaging in toxic attachments that create feelings of frustration, stress, and conflict. Negative attachments can bring out the worst in people and create feelings that can lead to increased use of alcohol and substance misuse and abuse. Positive relationships encourage growth, comfort, and the creation of emotional bonds that provide feelings of joy and support. Open communication and commitment are two of the best ways to foster the ideal type of relationships most people strive for.
Common values to develop in healthy relationships include:
- honesty
- reciprocity
- effort
- respect
- safety & security
- laughter
- acceptance
- healthy boundaries
- unconditional love
- friendship
- non-judgmental
As the world celebrates love, it is important to do our part in the creation of positive partnerships, social circles, and healthy connections. Encourage the support and inspiration of those that may be silently vulnerable and struggling to feel safe.
Resources:
Healthy Relationships
Substance Abuse & Intimate Relationships
For general questions about the FCPS Substance Abuse Prevention Program, please contact the Office of Student Safety & Wellness at: (571) 423-4270.
For further Information & support:
Mr. Villalobos
Substance Abuse Prevention Specialist
bvillalobos@fcps.edu
Yearbook Sale
ONLINE ORDERS ONLY
Order your 2022-2023 Hayfield Elementary Yearbook now. The early-bird price is $15 and the early-bird deadline is March 17. The price will increase to $18 starting March 18. April 14 is the last day to order a yearbook. Please Note: The school will not have extra yearbooks to be purchased after April 14.
Magnet School Application and Lottery Information
The Magnet Program registration window will be open from Wednesday March 1, through Wednesday, April 12, 2023. No late applications are accepted.
To learn more about the programs and the registration process, families are encouraged to attend one of the Parent Informational Nights:
- Hunters Woods Elementary, February 13, 2023, at 6:00 p.m. - In-person
- Snow date: February 21, 2023, at 6:00 p.m.
- Bailey’s Upper, February 15, 2023, at 6:00 p.m. - Virtual only
- Bailey’s Primary, February 16, 2023, at 6:00 p.m. - In person
- Snow date: February 23, 2023, at 6:00 p.m.
Student Transfer Renewal Applications Open February 15
A student transfer is valid for one year only. A parent or guardian must submit a renewal application each year for student transfer consideration. A renewal application may be submitted for students who continue to meet the same student transfer criteria as indicated on the original student transfer request. For students no longer meeting the same student transfer criteria, a new transfer request must be submitted.
All students will be considered eligible for student transfer renewal unless the principal indicates a student is not eligible for renewal or the transfer type does not allow for renewal e.g. graduating, moving from one level to another, or family relocation.
Letters from the principal will be automatically generated from the online student transfer application in February for students eligible and not eligible for renewal and sent to the enrolling parents primary email address.
For detailed information regarding the renewal process, please visit the Online Student Transfer Application: Renewal Process webpage
Hayfield Bands
Hayfield Middle School Band Course Recommendation
Rising seventh grade students – are you interested in the Hayfield Middle School Band program? Please visit the HES Website for more information on band electives and frequently asked questions.
Hayfield Area Honor Band
Membership in the Hayfield Area Honor Band is open this year to all interested, responsible and dedicated 6th grade band members and invited 5th grade students. The Hayfield Area Honor Band offers students an opportunity to play challenging music in an instrumentally balanced ensemble. Through participation, students will become familiar with the middle school band facilities, the band director, Mr. Clifford, and make friends from other schools. All of these qualities will aid their transition to the middle school band program. For more information on the Hayfield Area Honor Band, please visit the HES Website.
Remember to Check Lost and Found
Missing a jacket, hoodie or coat? It could be in our lost and found! The lost and found is overflowing with items. If you think your child may be missing an item, please come to school between 8:00 a.m.-4:00 p.m. and look through the lost and found.
News From Our Family Liaison
We look forward to hearing about your interest and needs within Hayfield Elementary School and Hayfield community. Take this short survey to provide input for the Family engagement programs at HES. (An error was corrected on the previous link.)
Reports Cards are available in ParentVue (SIS) and paper copies were sent home with your student today. Parent/Teacher Conferences may be called any time during the school year. Contact your child’s teacher or reach out to Marily Grotz, Family Liaison, for assistance in scheduling a time to meet. Interpreters are available but need to be scheduled in advance.
Community Events for Families
Registration for March Workshops at the Parent Resource Center (PRC) are now open:
- IEP Updates: A Webinar for Families
- Unlocking the Mysteries of Sleep and the Developing Brain
- Manejando el estrés serie de 3 partes
- Suicide Prevention: A School and Family Partnership
Marily Grotz
Family Liaison
Hayfield Elementary School
Phone: 703-924-4553 Cell: 571-296-6011
Email: mgrotz@fcps.edu
Office Hours: Tuesday/Thursday 8:30 a.m.-3:30 p.m.
Military Matters - For Our Military Families
Opportunities to Read Together as a Family -
Winter Reading Program - Fort Belvoir Army MWR
All readers of all ages will earn prizes for completing all their reading milestones during the program. Need a library account? Call 703-805-4244 or email the librarian for remote account creation.
Register
Track you time
United Through Reading connects military families who are separated – for deployment or military assignment – by providing the bonding experience of shared story time.
No matter the distance between them, families stay connected through story time video recordings and books sent to military families. These stories ease the stress of time apart due to military duty, maintain positive emotional connections, and cultivate a love of reading and childhood literacy.
Military-Connected Families: Lunch and Learn with CYS – Fort Belvoir
Join Child and Youth Services (CYS) at Ft. Belvoir on the second Wednesday of each month from 12:00-1:00 pm for virtual parent education presentations facilitated by CYS Military Family Life Counselors (MFLCs). Upcoming topics: Stress Reactions and Coping Mechanisms (February 8), Strengthening Parenting Practices (March 8), and How to Support Children When Moving (April 12). Sessions are free and are open to all. For more information, use this link:Lunch and Learn with CYS
Upcoming Parent Webinars – Military Child Education Coalition (MCEC)
Building Test Taking Confidence in Mobile Elementary Student 01/24/23 - noon
Test Taking and Transition: Confidence in Middle and High School Students 01/24/23 – noon
Military Child Education Coalition supports all military-connected children by educating, advocating, and collaborating to resolve education challenges associated with the military lifestyle. MCEC offers webinars, podcasts, and more resources.
Relationship Resources - Our Relationship—This interactive program for military couples uses evidence-based online activities (with or without a coach) to work through relationship challenges. The activities are self-paced, which is especially helpful for couples separated by deployment.
Coast Guard Reserve Birthday Feb. 19
Presidents Day Feb. 20
Black History Month February
For additional support and resources please contact:
Shelly Oberst, LCSW
Military & Family Life Counselor
Hayfield Elementary School
Cell: 571-386-7884
obersts@magellanfederal.com
Hayfield PTA
Read-a-fun Fundraiser!
More information coming soon.
2023 HES PTA Spelling Bee
Wednesday, February 22 from 6-8pm, 2023 HESPTA Spelling Bee in the Hayfield Elementary Cafeteria (HES) Register by Thursday, February 16th at hayfieldespta.ptboard.com
Get ready to BINGO!!!
BINGO will be held on Sunday, February 26 at the Hayfield Secondary School - Cafeteria. Flyers were sent home in Thursday folders last week. You can also find updates on the HES PTA website. Doors will open at 5 pm and Bingo will start promptly at 6pm. We will play 10 Bingo games and raffle off prizes throughout the event.
We are seeking donations from local businesses within the community. This is an excellent opportunity for local businesses to engage and support families in the community we all share. If you know of any businesses that would be willing to donate gift cards donations to raffle at the event or if you would like to make a personal gift card donation, please contact Jeanne Scott and Michelle Beckman, PTA Bingo Co-Chairs, at bingo2@hespta.com with any questions.
~ Jeanne Scott and Michelle Beckman, PTA Bingo Co-Chairs
Calling All Volunteers!
Library Volunteers
Cafeteria Helpers Questions about volunteering at HES? Contact Julie Doyle at volunteercoordinator@hayfieldespta.com
Order online HERE to support families in our Hayfield Hawk community. You can also support teachers and classrooms by selecting Hayfield Elementary School PTA as your AmazonSmile charity and the PTA will receive donations for your purchases.
Become a member of the PTA and check out upcoming events and volunteer opportunities. Questions about membership? Contact Jenn Benecke at vp@hespta.com
Hayfield Helpful Links
School Resources
Stay in Touch
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