HES School House News
May 20, 2021
Upcoming Events
Friday, May 28 SCA Spirit Day – Wear Red, White and Blue
Monday, May 31 - Memorial Day (holiday - no school)
Tuesday, June 8 - Virtual Synchronous Learning ALL Students
Thursday, June 10 - Sixth Grade Promotion
Friday, June 11 - Last Day of School (2-hour early release)
Kiss and Ride
For those families using kiss and ride for dismissal, please do not block driveways of the Hayfield Farm neighbors while waiting to pick up your students. Thank you for your assistance.
All Students are Virtual on Tuesday, June 8
Tuesday, June 8, is the Democratic Primary Election. Because the Fairfax County Electoral Board and City of Fairfax Electoral Board will be using 165 school facilities as polling locations, June 8 will be a virtual synchronous learning day (no In-Person classes) for students.
Teacher Requests at HES for the 2021-2022 School Year
As we begin planning for the next school year, one of our most challenging tasks is creating class groupings. It is very important to have balanced classes that reflect the diversity of our students. These decisions are made with input from your child’s current teacher. We ask parents who have special considerations to submit their requests in writing, telling us about your child’s learning style, strengths and weaknesses. You may also want to list characteristics of a teacher that would best match your student’s needs. Requests for specific teachers will not be honored. All requests should be emailed to jrlewis@fcps.edu. The deadline for submitting requests is the last day of school for students (June 11). We appreciate, in advance, your support and cooperation with this process.
School Supplies for 2021-2022
Hayfield Elementary is offering the opportunity for parents to order their child’s school supplies directly online now through July 6. Here is the information you will need to order:
- Go to educationalproducts.com/shoppacks
- Enter the school ID, HAY027 (3 letters/3 numbers)
- Follow the directions to complete your order.
- Keep your online confirmation as your receipt.
Orders will be charged sales tax at checkout and all orders will be delivered to Hayfield Elementary saving you shipping fees. Supply kits will be delivered to your student’s classroom before school starts. If anyone has questions please contact the office at HayfieldESOffice@fcps.edu or at 703-924-4500.
End of Year Medication Pickup
The school health room is reminding parents and guardians that all medication stored in the health room must be picked up no later than the student dismissal time on the last day of school (June 11). Medication left in the health room after that time will be discarded. It is school policy that medications must be picked up by the parent or guardian. Medication cannot be sent home with your student. However, with parent or guardian permission, a high school student may transport over-the-counter medications to and from the school health room.
Medication authorization forms for next school year may be obtained from the school or online at https://www.fcps.edu/resources/student-safety-and-wellness/school-health-services. A medication authorization form is required for any medication, prescription or over-the-counter, to be kept at school. Please be sure medication orders are clear. All information on the form must be completed. Part I must be signed and dated by the parent or guardian. Part II must be signed and dated by your physician. Over-the-counter medication given for headache, muscle pain, orthodontic pain, or menstrual cramps and antibiotic or anti-viral medication do not need a physician signature. More detailed information is available on the back of the medication authorization form.
Over-the-counter medication must be in the original container and clearly labeled by the parent or guardian. All prescription medication, including physician’s samples, must be labeled by the pharmacist or physician. Please make sure that the label clearly states your student’s name, the name of the medication, the dosage of the medication, and the time interval for administration.
If your child will be enrolled in a summer program sponsored by Fairfax County Public Schools, your existing long-term medication authorization form(s) may be used for the summer program. Please let the health room know if you would like a copy of the form(s).
Your cooperation will ensure that we can safely give your student his or her medication. If you have any questions, please contact your school health room aide, at 703-924-4510, or your school public health nurse at 703-704-6128. Thank you for your cooperation and have a good summer.
School Age Child Care (SACC) Open for the
2021-2022 School Year
Many FCPS staff utilize Fairfax County’s School Age Child Care (SACC) programs for childcare. Good news! SACC will be open to provide before and after school services for the 2021-22 School Year. The SACC program is currently assessing center capacities based on health and safety protocols. More information for the 2021-22 School Year program will be available by June 15 on the SACC website. Families who were previously enrolled will be contacted to determine their need for services.
New Military and Family Life Counselor (MFLC)
Adrienne Stephens has been assigned to Hayfield Elementary as our new Military and Family Life Counselor (MFLC). She is a Licensed Professional Counselor (LPC) in the Virginia.
As an MFLC, she provides free, nonmedical counseling to individuals, groups, and families in person or family sessions via video during the school week. She is trained to address issues related to:
° Self-esteem
° Communication and relationships at home or school
° Life skills
° Adjustment and transition
° Behavioral concerns
° Changes at home (including deployment, reunion, and divorce)
° Fear, grief, and loss
All services are confidential except in cases of duty to warn situations such as safety issues and illegal activities. Feel free to contact Adrienne Stephens by email at stephensa2@magellenfederal.com or by phone at (571) 386-7884 for support, resources or to introduce yourself.
Registration for School Year 2021-2022
Children residing in our boundaries who will turn 5 years old on or before September 30, 2020, as well as students in grades 1-6 transferring from Private/Home Schools or moving into our boundaries prior to the start of the new school year must select an appointment to register. All information pertaining to registration, including eligibility and forms is outlined in the Sign-up Genius where the appointment selection and instructions for electronically submitting registrations is available. You can find the link here: https://www.signupgenius.com/go/8050F49ACA62AA46-20212022.
We are currently not conducting in-person registrations. (Original, signed forms/documents will need to be presented in-person to finalize enrollment and create student files. Our registrar will notify you when plans have been made for collection of hard copies.)
Please spread the word to neighbors to whom this may pertain. While you are guaranteed enrollment (as long as you physically reside in our boundaries and meet the age requirements) we prefer you register sooner rather than later to ensure we are adequately staffed. You must have all of the documents/forms to be enrolled. If your child’s most recent health physical was completed prior to August 26, 2020, you will need to provide a more current physical once completed.
Has Your Address Changed or Will It Be Changing?
If you have moved or will be moving before the end of the school year, please be sure to contact Lisa Warden at lbwarden@fcps.edu to let her know.
Please note that even if you have moved or do move out of the Hayfield boundary before the end of the school year, your child(ren) can continue to attend Hayfield Elementary through the last day of school.
Rec-PAC
Please see the Summer Rec-PAC program online https://www.fairfaxcounty.gov/parks/rec-pac
Rec-PAC information at a glance below:
Rec-PAC Dates: June 28 to August 5
Rec-PAC registration dates: April 19 - June 18
2021 Changes:
- Rec-PAC sites will be capped at the number of campers they can accept.
- No walk-in registration
- No CIT Program
- All Rec-PAC locations will provide breakfast and lunch FREE
- Mail (payment and registration form) to:
- FCPA/Rec-PAC P.O. Box4606, Fairfax, Va. 22038.
- Mailed registrations must be postmarked by June 11 to receive early registration discount.
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FAX: (703) 653-9440 (When registering by fax, you must include credit card information.)
- PHONE: (703) 222-4664
- ONLINE: www.fairfaxcounty.gov/parks/parktakes
Rising Grade 7 Summer Camp
What is your rising 7th grade child doing this summer? Like you, we believe your child is a very important person and deserves a summer experience that is safe and full of fitness, friends, fun and enrichment. FCPS and Fairfax County Department of Neighborhood and Community Services (NCS) have teamed up to offer an in-person camp for rising 7, 8 and 9 graders in the Sandburg, Whitman, Twain, Key and Hayfield area. Campers will have a great time playing sports, games, doing arts and crafts, and exploring concepts in science and technology. The staff is led by your local After-School Program Specialists and trained NCS staff.
VIP Camp Details:
Dates: June 28, 2021 – July 29, 2021
Times: 9:00am-3:00pm
Location: Carl Sandburg Middle School
Registration: Click HERE
Camp Supply Fee: There is a $50 VIP Camp Registration Fee that will be collected from all camp participants. With limited spaces available, it’s important to submit your registration as soon as possible. If you have questions and/or concerns please contact your After-School Program Specialist, Adam Fitzgerald at amfitzgeral1@fcps.edu or via phone: 703-924-7609.
Military Family Information Sessions
PEATC has some exciting virtual training opportunities for our military families who have students with disabilities coming up over the next several weeks. Below is the information about each.
Training Events:
In collaboration with VDOE, PEATC is offering training events for both professionals and parents again this year. As much as we would like to see everyone, VDOE is requiring that these events be virtual. It will be recorded presentations that are self-paced, but we are offering one live session for each event. Please see the attached flyers for details, or you can register using the links below:
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On the Front Lines (for professionals including EFM and SLOs, Purple Star School POCs, MFLCs and ombudsmen, formerly EFM/SLO training) – two opportunities to participate:
- July 8-15, 2021; Live event on July 13 at 12:00 p.m. Registration: https://efmpslojuly2021.eventbrite.com
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In the Trenches (for service members, parents, families, and caregivers only, formerly Squared Away) – two opportunities to participate:
- July 17-25, 2021; Live event on July 22 at 7:00 p.m., Registration: https://inthetrenchesjuly2021.eventbrite.com
Sometimes military networks don’t like our registration links or will block Eventbrite links, so you may need to try registering from a home network and/or computer. If you have any trouble accessing these links or registering, please call our office at (703) 923-0010 and speak with our administrative assistant, Andersen Guske. He will be able to take all the necessary information to complete the registration for you.
Contact Info:
Amanda Raymond
Military Outreach and Family Support Specialist
Parent Educational Advocacy Training Center (PEATC)
(800) 869-6782
www.PEATC.org
SCA May Food Drive
Our SCA is sponsoring a food/toiletries drive during the month of May. Items most requested by the food pantry include the following: Laundry Detergent, Dishwasher Detergent, Chili, Hash, Beef Stew, Manwich, Canned Salmon, Hamburger, Chicken & Tuna Helpers, Sugar, Gravy, Instant coffee, Mayonnaise, Shaving Cream, Baby Wipes, Grocery (Aldi, Lidl, Giant) & Dollar Tree Gift Cards. All non-perishable donations are welcome! Donations may be dropped off up until May 28 in boxes that may be found outside near the school’s front doors for students learning virtually and inside the building in the front lobby for in-person students. Thank you for your generosity.
Hayfield Helpful Links
Click on a link for information
Hayfield Elementary School website
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