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New platform improves Veteran scheduling
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Community Care Medical Policies have new name
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Reminder – Enroll in EFT for CHAMPVA claims
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Virtual Care Tool Helps Veterans Sleep
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Doris Allen – Army Veteran, editor, intelligence analyst, author, Bronze Star recipient
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Howard Brown - Army Veteran, morse code specialist, teacher
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V A "G O O D N E W S" S T O R I E S
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VA is rolling out a new, faster way to schedule Veteran community care appointments. External Provider Scheduling (EPS) allows VA staff to book appointments directly into community providers’ scheduling systems without relying on multiple calls to confirm preferences and availability.
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Currently, EPS is available in 16 medical centers.
Benefits to Community Providers
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Fewer phone calls from VA. EPS replaces most phone calls with real-time, actionable scheduling in the grids you allow access to, which is less time-consuming for everyone.
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Convenient scheduling. EPS allows immediate visibility in your grids.
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Simplifies workflows. Enables one-touch coordination between VA and Veterans.
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No additional cost to you.
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Consult authorizations are already approved. Scheduled appointments are already authorized, so you don’t have to worry about payment.
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Simplifies multiple appointment scheduling.
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Easier to coordinate the Veteran’s preferences with your availability and secure first-attempt scheduling.
To find out specific requirements to opt-in, email the Provider Engagement team at EPSProviderEngagementTeam@va.gov. More community provider participation with EPS means more timely access to care for Veterans.
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Community Care Medical Policies have been renamed to Clinical Determinations and Indications (CDIs). CDIs benefit you by facilitating referrals and care – they are referenced by VA providers and community care staff to determine if a Veteran meets the criteria for a specific service before sending them to the community. You can also reference them before submitting a Request for Service (RFS).
CDIs are developed in collaboration with VA national program offices using information from VA’s clinical community. Using these clear guidelines as a reference will alleviate administrative burdens on you and your staff. To learn more about these helpful tools, the current CDIs are available for your reference. To date, two CDIs are published; six will soon be published and 36 are in draft. Eventually, there will be a library with hundreds of CDIs.
The webpage (see link below) offers additional details about how CDIs are developed, preliminary determinations, frequently asked questions, and instructions for submitting questions to the Clinical Determinations Unit that develops new CDIs.
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Visit the Clinical Determinations and Indications webpage.
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To submit questions about a published CDI: Follow instructions in the “Contacts” section at the bottom of the webpage, using VA Form 10-322.
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Questions not related to a published CDI should be submitted to your local VA facility.
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Are you a health care provider who accepts Civilian Health and Medical Program of the Department of Veterans Affairs (CHAMPVA) claims? Enroll in direct deposit (electronic funds transfer (EFT)) to receive your claim payments. Getting paid by EFT is a federal requirement.
EFT payments are secure and efficient while safeguarding Veterans’ family members access to benefits. Enrolling in EFT also ensures you get paid.
Your payments will be automatically deposited into a bank account.
If you are not enrolled in EFT, your claims payments will be paused until your EFT enrollment is complete. Make the move today.
For assistance with the webform, call 877-353-9791.
CHAMPVA is a health care program for qualified spouses, widows(ers), and children of eligible Veterans. Through CHAMPVA, VA shares the cost of certain health care services and supplies with eligible beneficiaries.
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Tips for Starting a Conversation About Mental Health
Mental health conversations can be hard to bring up. With some education about mental health conditions affecting Veterans and tips for getting a conversation started, you can play a huge part in helping a Veteran get the help they need and deserve. You don’t have to have all the answers but these resources can help. Consider the tips below to help you start a discussion about mental health.
Recognize the common symptoms of mental health conditions. It may help to know what symptoms to look out for when you’re talking to someone about their mental health. Has their typical mood or outlook changed? Do they seem more anxious or depressed than usual?
Be direct. Sometimes it feels awkward to bring up mental health concerns, so we avoid the conversations altogether or we accept “I’m OK” as an answer even if we don’t think it’s true. Instead, be straightforward and ask the tough questions.
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E D U C A T I O N & T R A I N I N G
You are invited to learn more about the benefits of exposure-informed care for Veterans who experienced toxic exposures during their military service. The live training, “Partnering with Community Providers to Promote Exposure-Informed Care for Veterans,” features Dr. Chad Kessler, national program director for emergency care at the Veterans Health Administration (VHA), and Dr. Stephen C. Hunt, the lead physician driving implementation of toxic exposure screening at VHA facilities across the nation.
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Define exposure-informed care and its benefits to non-VA health care partners.
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Provide concrete strategies to incorporate exposure-informed care into a comprehensive approach to Veteran health care.
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Describe how VHA envisions the future of exposure-informed health care.
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Explore strategies to reach those goals and provide enhanced whole health care to Veterans.
You have two opportunities to attend:
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May 15, 2024, 12 p.m. ET
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May 29, 2024, 3 p.m. ET
Attending one of these sessions offers one free continuing education credit for: the American Academy of Physicians Assistants (AAPA), the Accreditation Council for Continuing Medical Education (ACCME), ACCME-Non-Physician (ACCME-NP), the American Nurses Credentialing Center (ANCC), the Association of Social Work Boards (ASWB), Joint Accreditation for Interprofessional Continuing Education (JA IPCE), and the New York State Education Department State Board of Social Work (NYSED-SW).
Women Veterans: Health Care Trainings
VA’s Office of Women’s Health offers information, resources, and courses specific to caring for women Veterans. You, your colleagues and staff are encouraged to take these trainings through VHA TRAIN to enhance your knowledge of the unique health care needs of women Veterans. More information about these trainings and how to access them can be found here.
Loneliness and Social Isolation Among Older Adults: The Role of Clinicians
This webinar will provide an overview of definitions and health effects of loneliness and social isolation among older adults and help clinicians identify, assess and provide intervention to Veterans experiencing loneliness and social isolation at older ages. The audience includes physicians, nurses, nurse practitioners, psychologists, social workers, pharmacists, counselors, and occupational therapists.
Date: May 22, 3 p.m. ET Location: VHA TRAIN ID#: 1119053 Credit/hours: One (1) Accreditations: ACCME, ACCME-NP, ACPE, ANCC, AOTA, APA, ASWB, JA IPCE, NBCC, NYSED-P, NYSED-SW
Preventing Suicide Through Lethal Means Safety and Safety Planning
This course provides updated lethal means safety training and resources for VHA facility suicide prevention coordinators and other mental-health/suicide-prevention clinicians.
Location: VHA TRAIN ID#: 1075258 Accreditations: APA, ACCME, ACCME-NP, ANCC, APA, NBCC, ASWB, NYSED SW
Opioid Safety Initiative
This course promotes evidence-based management of Veterans with chronic pain to improve patient outcomes and decrease incidence of complications associated with opioid prescribing.
Location: VHA TRAIN ID#: 1086479 Credit/hours: One (1)
Training available through Optum and TriWest
Numerous live and on-demand webinars and trainings are offered by Optum and TriWest to fit your schedule. Check them out!
Interested in more Optum and TriWest news and information? Click here for access to Optum newsletters. TriWest’s Provider Pulse newsletter can be found here.
Questions? If you require assistance, please contact the VHA TRAIN Help Desk by email at vhatrain@va.gov.
How to obtain your credit completion certificate:
Once you complete a credited training, you can obtain your credential certificate(s) in four easy steps:
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Log in to VHA Train - https://vha.train.org/vha/login
- Go to “Your Learning”
- Go to “Your Certificates”
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Download your certificate
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V E T E R A N S P O T L I G H T
Doris Allen, Army Veteran - Doris Allen was born in El Paso, Texas, in May 1927. After graduating with a degree in physical education from Tuskegee University and briefly working as a teacher, she enlisted in the U.S. Army’s Women’s Army Corps (WAC) in 1950. After basic training in Virginia, Allen was assigned to Japan as an entertainment specialist from 1951 to 1953, where she organized soldier shows and worked as an editor of the military newspaper for the Army Occupation Forces supporting the Korean War.
After the war, she was assigned to Camp Stoneman, California, where her sister was her commanding officer. She returned to Japan from 1956 to 1958, and then again returned to the United States, serving as a public information specialist in New Jersey.
In 1963, Allen completed French language training and became the first woman to attend the Prisoner of War Interrogation course at the U.S. Army Intelligence School. She deployed to Vietnam in 1967 as an interrogator and eventually moved into the role of an intelligence analyst. Allen delivered and analyzed valuable intelligence for U.S. forces in Vietnam and saved at least 101 U.S. Marines fighting in Quang Tri Province. Allen became a counter-intelligence warrant officer after her service in Vietnam. At the time, she was one of just nine female warrant officers in military intelligence and served in this role until she retired in 1980.
After her service, Allen earned a Ph.D. in Psychology and Organizational Development and wrote a book, “Three Days Past Yesterday: A Black Woman’s Journey Through Incredibility.”
Allen received three Bronze Star Medals, a Vietnam Campaign Medal, a Republic of Vietnam Cross of Gallantry and two National Defense Service Medals, among others. In 2009, she was inducted into the Military Intelligence Corps Hall of Fame, becoming one of only two Black women to receive that honor. Read more about Doris’s story here.
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Howard Brown, Army Veteran – Howard Brown was born in Paxville, South Carolina, in 1946 and joined the Army right after high school. He served in the Vietnam War from 1964 to 1969 and the Gulf War from 1989 to 1992.
Brown served three years in the Army as an infantry soldier and 23 years in Army Military Intelligence, specializing in morse code. He ultimately obtained his lifelong dream of gaining the rank of sergeant major.
Brown officially retired from the Army in 1992 and now teaches Junior Reserve Officers’ Training Corps students at Lake Marion High School in Orangeburg, South Carolina. Read more about Howard’s story here.
We honor their service.
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V A "G O O D N E W S" S T O R I E S
More than 400,000 Veterans enrolled in VA health care over the past year – 30% more than the previous year. This is the biggest yearly increase in five years, and nearly a 50% increase over pandemic-level enrollment in 2020.
The number of new enrollees increased in all 50 states year-over-year. States with the most new enrollees over the past year include Texas (41,287), California (33,468) Florida (32,712), Virginia (20,537), North Carolina (17,562), Pennsylvania (16,167), Georgia (15,747), Ohio (12,717), Washington (11,873), Illinois (10,167), Colorado (10,028), Arizona (9,789), Tennessee (9,584), and Michigan (9,294). More information on this announcement is available here.
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COMMUNITY PROVIDERS: Thank you for all you do to support our Veterans.
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R E S O U R C E S
Contact the National Call Center at 877-881-7618 for provider process questions.
Questions on this newsletter? Email us at VHA_IVC_Strategic_Communications@va.gov.
Links to external, non-VA sites are not endorsements of that entity.
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