Research Forums
Research forums will be held monthly at the VA in Room K119. Our spring schedule for forums is listed below. If you are unavailable to attend in person, you will have the option to view the presentation via Teams.
Tuesday, March 21, 2023 @1:00PM
Pharmacy Overview and Q & A
presented by, David Panning, Clinical Pharmacist
Microsoft Teams meeting; Join on your computer, mobile app or room device
Meeting ID: 281 877 286 274 Passcode: cCtUEH
Or call in (audio only)
+1 872-701-0185,,823825704#
Click here to join the meeting
Tuesday, April 18, 2023 @ 1:00pm
IRB Overview; presented by, Jacqueline Charles, IRB Administrator & Joy Volpi IRB Coordinator
Tuesday, May 9th @1:00PM
VA Million Veterans Program: presented by Neal Peachey, Ph.D., Associate Chief of Staff/Research
Updated SOPs
HSP-006 Collection of Regulatory Documentation (updated 1/5/2023)
HSP-001 Use of the National Cancer Institute’s Central Institutional Review Board
(updated 1/5/2023)
HSP-018 Study Monitoring Visits (updated 11/17/2022)
Research SOP's can be found at https://www.clevelandvaresearch.org/
For questions, contact Candice Toney, Education/Policy Specialist candice.toney@va.gov
Office Hours (Research Compliance & Education)
We are pleased to announce office hours with the Research Compliance Office & Research Service (Education). Candice, Jennifer, and Heba will have an open forum via teams the 1st & 3rd Friday of each month from 12:30pm-1:00pm
During the office hours you can come and ask any questions that you may have about Research Compliance/Research Education. If you have a topics that you would like for us to discuss in future office hours, please feel free to send an email to candice.toney@va.gov
Please use the link below to join us Friday, March 16 at 12:30pm
Join on your computer, mobile app or room device
Click here to join the meeting
Meeting ID: 272 015 014 191 Passcode: kDx3KT
Study Initiation Visits
What is a Study Initiation Visit?
The study initiation visit encompasses a review of regulatory requirements as they apply to your specific study, good clinical practice guidelines, the informed consent and HIPAA documents as well as a review of how to maintain study records (regulatory binder and subject files).
The Research Compliance Office is required to perform a triennial regulatory audit of studies (human subjects' research, animal protocols, and basic science studies) and informed consent and HIPAA audits if applicable. The intent of a study initiation visit is to help the researcher avoid the most common audit findings before they occur.
Did you know that you can schedule a Study Initiation Visit with the Research Service?
The study initiation visit is available to all research staff. If you are new to research or need a refresher, you can schedule a study initiation visit today.
For scheduling or questions contact Candice Toney at Candice.Toney@va.gov or 216-791-3800 x66785
IRB updates
Please pay close attention to IRBnet/VAIRRS generated emails regarding IRB expiration. Continuing Reviews must be submitted 60 days before the study expiration date. Messages are sent from VAIRRS at 90 days, 60 days and 30 days prior to the study's expiration date. Once you receive the 30-day notice the report is past due and you risk the study expiring. If the study expires, all research activity must stop until the IRB approves the study's continuation.
More information regarding IRBnet messages and alerts can be found at: Messages and Alerts for Researchers (clevelandvaresearch.org)
Upcoming VA Research Funding Deadlines
VA RR&D and HSR&D funding applications are submitted in June and December. For June 2023, the last day to submit is June 8.
All submissions must be reviewed and approved by the R&D Committee prior to submitting. if you are planning to submit a grant application this upcoming Winter cycle, Please contact Christine Hendricks (Christine.hendricks@va.gov).
Letter of Intent dates
Pre-Applications (LOIs) for June RR&D submissions are due by May 1st . These are submitted through a Grants.gov workspace.
Intent to Submit (ITS) for December HSR&D submissions is due May1st. This is done through HSR&D's ART website.
BLR&D and CSR&D Career Development Letter of Intent (LOI) submission deadline is May 1st. An approved LOI is required to submit a full application in September 2023. BLR&D/CSR&D will be hosting CDA office hours on Wednesday, March 29 from 200PM - 300PM. Please reach out to holly.henry@va.gov if you would like more information regarding how to join the office hours.
Office of Research & Development
Upcoming Webinars
03/28/2023 VAIRRS Monthly Webinar Series: How to Properly Utilize the Research Admin Workspace in IRBNet Office of Research Protections, Policy, and Education Webinars
Recent Webinars
02/28/2023 VAIRRS Monthly Webinar Series: VA Central IRB Quality Assurance Process in IRBNet
01/24/2023 VAIRRS Monthly Webinar Series: VAIRRS University Walk-Through
Archived webinars can be found at: ORPP&E Webinar Archive (va.gov)
Stay Connected
VA Northeast Ohio Healthcare System
Cleveland Research Website
Office of Research & Development
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