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Dear School Certifying Official,
The Department of Veterans Affairs (VA) currently mails your facility a report known as the Vet Rep Listing Report. The Vet Rep Listing report provides the student’s name, the term dates, the payment amount, and whether the payment was for tuition, fees or Yellow Ribbon. This report would have been issued weekly if payments were made during the previous week. After July 1, 2024, this report will be temporarily discontinued.
As you have been previously notified, the Department of Veterans Affairs payment system will undergo modernization upgrades to facilitate the integration of Post-9/11 GI Bill (Chapter 33) payments processing from the Benefits Delivery Network (BDN) to the Enterprise Management of Payments, Workload, and Reporting (eMPWR) system. The Vet Rep Listing Report was a product of BDN, so it will be discontinued until the report functionality can be implemented via another system.
Future releases which migrate payment processing of non-Post-9/11 GI Bill benefits will result in the discontinuance of Pay List reports. Additional notice will be provided when this part of the migration effort is in-progress. Once all payments have been successfully migrated to eMPWR, VA will begin the process of calibrating the new system to compile and release both the Vet Rep Listing and Pay List reports.
VA understands that the discontinuance of these routine reports may disrupt the procedures your facility uses to reconcile accounts. This information is still available to your facility, though you will need to get it directly from your institution’s banking agency.
VA pays schools for Post-9/11 GI Bill tuition and fees payments using a CCD+ payment format. This format includes 80-character addenda record where the student’s identifying information is provided. This information includes Veteran’s name, social security number and the term dates of the term paid.
The National Automated Clearing House Association, (NACHA), General Operating Rules, article four states:
"Upon the request of the Receiver, an RDFI (Receiving Depository Financial Institution) MUST provide to its receiver all Payment-Related Information contained within the Addenda Record transmitted with CCD, CIE, and CTX entries. The RDFI MUST provide this information to its Receiver by the opening business day on the second banking day following the Settlement Date of the entry".
This means that your institution’s bank must be able to provide any addenda data that is sent with a payment within two business days of receiving a tuition and fees payment. Additionally, NACHA requires that all financial institutions must be able to identify these addenda records and react appropriately. Should your bank not be following these rules, they are in violation of NACHA regulation, and may be reported NACHA's website www.nacha.org.
Below is an example of how this would appear:
 To get this information, you may need to connect with other departments within your facility.
Advance notice will be provided once the Vet Rep Listing and Pay List reports will be restarted. VA thanks you for your patience during this process.
Respectfully,
Education Service
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