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Hello School Certifying Official (SCO),
Over the weekend, Enrollment Manager experienced updates to improve SCOs experience while using the new system and improve the overall delivery of education benefits to GI Bill® students. Below are the list of updates and best ways to use the new features:
Custom Remarks for Chapter 33 (CH33) enrollments at Institutions of Higher Learning (IHL) and Non-College Degree (NCD) facilities are no longer available.
As needed, when adding or amending an enrollment, please select from one of the new or existing VBA remarks (see new remarks below). For all non-33 (Chapter 31, 30, 1606, 35), On-the-Job training/Apprenticeships and Flight school certifications, you will still be able to use Custom Remarks.
Five new VBA remarks are available.
To help you indicate changes to a student’s enrollment, five new VBA remarks are now available in Enrollment Manager. When one of these new remarks is selected, you will be required to enter additional information. The new VBA remarks are:
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Incarcerated Student: If you need to use this remark, you must list the cost of books, equipment and supplies individually (in addition to the charges reported in the Tuition and Fees field). Expected response includes "Books = $XX.XX, Equipment = $XX.XX, Supplies = $XX.XX."
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Dual Degree Program: Please use this remark to report when a student is matriculated in a dual degree program at your school. Expected response includes the name of both degrees as approved in the Web Enabled Approval Management System (WEAMS). For example, “Student enrolled in dual degree program: BS Biology and BS Chemistry.”
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Tuition and Fees is in Foreign Currency: Though a remark for this situation is currently auto-generated based on a school's facility code, there could be special circumstances where additional information is still required, such as specifying currency type. Expected response includes "Tuition and fees is certified in [Name of currency]."
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Compliance Survey: You should use this remark only when your school has had a compliance survey and needs to report a correction. It’s critical to include the email address of the person who conducted the survey. Expected response: "Compliance Survey Referral. Upon completion of processing, send overpayment or underpayment amounts to: employee@va.gov.”
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Correcting previously terminated enrollment: Notice of Change in Student Status(s) to follow – This remark is used when a terminated enrollment needs to be updated. Currently, there is no way to edit a terminated enrollment in Enrollment Manager. Please use this remark when necessary.
Updates to the View Details tab include the ability to see the Objective, Program, Benefit Type and Enrollment ID on the View Details page without going to the Print page.
Updates to the Enrollment Tab include the ability to see Benefit Type under which enrollments and amendments were submitted and the ability to see the Objective type, Program name and Benefit Type when adding an enrollment.
Log in to Enrollment Manager today to experience all the new features: https://iam.education.va.gov/
Have questions? Chat with Billie for 24/7 customer support or call the SCO Hotline from 8 a.m.-5 p.m. ET.
Kind regards,
Education Service
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