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Dear School Certifying Official,
You are receiving this email because you’ve been identified as a School Certifying Official (SCO) for an On-the-job Training (OJT) or Apprenticeships Program (APP). If you previously submitted paper enrollment claims please note that SCOs will be required to use our new enrollment system, Enrollment Manager (details to follow in the coming months). This includes the requirement for monthly certifications to be submitted every month, in chronological order, starting with the month entered as the begin date on the enrollment certification.
Enrollment Manager is available, and we recommend you get started using the system, if you have not already. Log in through the VA Education Platform Portal: https://iam.education.va.gov
Please follow the steps below to successfully transition from paper certifications to Enrollment Manager:
- Resubmit an Enrollment Certification in Enrollment Manager.
- Enter the trainee’s actual start date and projected end date as previously submitted on the paper VA Form 22-1999, Enrollment Certification.
- Enter a custom remark on the Enrollment Certification “Paper conversion to EM.”
- Submit a monthly certification for every month beginning with the first month of training as shown on the Enrollment Certification (VA Form 22-1999).
- For any months previously certified on VA Form 6553d-1, enter “1” in the Hours Trained field.
- For any months that have not been previously certified on VA Form 6553d-1, enter the actual hours trained.
Here’s an example:
A paper VA Form 22-1999, Enrollment Certification, was submitted reporting a start date of January 5, 2021, and an end date of January 5, 2024.
The SCO has submitted monthly hours through December 2022, via paper VA Form 22- 6553d-1. To transition to EM certification the SCO must:
- Submit an Enrollment Certification in EM with a start date of January 5, 2021, and an end date of January 5, 2024, as was reported on the VA Form 22-1999. Enter a custom remark on the Enrollment Certification “Paper conversion to EM.”
- Submit a Monthly Certification for each month starting with January 2021.
- For the months from January 2021 through December 2022, enter “1” in the ‘Hours Trained’ field.
- For months that have not been previously certified, such as January - March 2023, enter the actual hours trained in the “Hours Trained”.
Please note: If the award is already in progress, it must be entirely repeated in Enrollment Manager to convert.
Further details can be found on our School Resources Page, including an Enrollment Manager User Guide and a Quick Start Guide for OJT/App. Additionally, please make sure you have completed the required EM 100, 101 and 102 facility-specific trainings found on the SCO Training Portal.
If you have any technical questions, please contact the Customer Experience Group (CEG) at 1-888-GIBILL-1 (888-442-4551), Monday – Friday, 8 a.m. - 5 p.m. ET.
Kind Regards,
Education Service
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