 Dear CHCOs and Deputy CHCOs,
Today the U.S. Office of Personnel Management issued a memorandum titled, "Initial Guidance on President Trump’s Executive Order Strengthening Probationary Periods in the Federal Service," which includes the following appendices to assist agencies with implementing the EO’s directives:
- Appendix A: Questions and Answers on the New Probationary and Trial Period Requirements
- Appendix B: Sample Certification Determination Notice
- Appendix C: Sample Certification Notification to Employee
- Appendix D: Sample Petition to the Director of OPM to Reinstate an Employee
- Appendix E: Sample Notice to Probationary and Trial Employee of Termination Date
- Appendix F: New Civil Service Rule XI Created by Strengthening Probationary Periods in the Federal Service
Agencies must take the following actions regarding employees whose probationary or trial period ends on July 23, 2025 or later:
- Within 15 days of the effective date of the EO, the agency must identify the employees on probationary periods or trial periods that end 90 days or more from the date of the order (i.e., on July 23, 2025, or later).
- The agency must designate in writing, the individuals responsible for evaluating the continued employment of probationary/trial period employees.
- To the extent practicable, the agency designee should meet with each probationary or trial period employee at least 60 days prior to the end of their probationary or trial periods to discuss performance and conduct, if continued employment advances public interest, needs of the agency, organizational goals, and efficiency of the service.
- The agency designee must determine, within 30 days prior to the end of each employee’s probationary or trial period, if the employee’s appointment should be finalized or terminated.
- The agency must certify, in writing, the decision that an individual’s continued employment will advance public interest under the criteria set forth in Civil Service Rule 11.5(d). See Appendices B and C.
Agencies must submit an initial report detailing their plans for implementation of the EO, including 1) the agency’s plan for implementing the certification requirement, 2) the agency’s plan to train supervisors and Human Resources practitioners on the EO’s requirements, and 3) the agency’s progress towards fulfilling the steps set forth in Section 5 of the EO (such as appointing designees), to employ@opm.gov by May, 16, 2025.
For additional information, agency headquarters-level human resources offices may contact OPM at employ@opm.gov. Component-level human resources offices must contact their agency headquarters for assistance.
CHCO Council
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