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November 22, 2023
Reference Number: NFC-1700058030
Each pay period, the National Finance Center (NFC) makes the CULP0053, T&A Error Analysis Report available to our customer Agencies. The report is generated for our Agencies each time we run a Time and Attendance Validation System (TIME) job to update incoming T&A’s. One of the benefits of utilizing the information provided in the CULP0053 Report is to increase your awareness of the need to process personnel actions timely and the importance of submitting complete and accurate T&A data, which would eliminate errors and increase efficiency of your payroll processing.
In addition, we encourage Agencies to use this information to enhance any T&A front-end systems/edits that you are currently using to eliminate common errors, lead to fewer rejected T&A’s, and result in a more efficient and cost-effective payroll processing cycle.
Below are a few common TIME errors and the proactive Agency actions.
| Error Code |
TIME Edit Error Message |
Required Agency Action |
| 121 |
Advanced Leave Exceeds Leave Earned by Year End |
Ensure the number of advanced annual leave hours do not exceed the number of hours that the employee will earn during the remainder of the leave year. |
| 348 |
T&A Coded Final – No Separation Action |
Ensure a separation action is processed before the employee’s T&A is coded final.
NOTE: The T&A should not be coded final if the employee is transferring from one Agency to another within the Department.
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| 373 |
Acctg Data Usage Code 2 Invalid for FY Split T&A |
Ensure AC Code 2 is not used on a T&A that is split for the fiscal year change. |
The CULP0053 Report is available on the Reporting Center under Administrative reports after each pass of TIME.
Resources
The procedure manual for this application is available on NFC’s Web site. To view this procedure, select HR and Payroll Clients from the MyNFC drop-down menu on the NFC Home page. At the HR and Payroll Clients page, select the Publications tab and under Publications Library select NFC System Documentation to access the procedure manuals.
TIME Edit Messages
The following TIME edits are maintained online by NFC in the Table Management System (TMGT) Table 34, TIME Edit Error Messages and Codes. All errors encountered are reflected on an error suspense file.
TIME Edit Messages
Other Resources
Authorized Agency representatives with questions concerning this notification should contact the NFC Contact Center at 1-855-632-4468 or submit a request in the ServiceNow Customer Service Portal using the following links:
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