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Please share this information with all employees. EEX allows active employees to access the Form W-2, Wage and Tax Statement, and Form 1095-C, Employer-Provided Health Insurance Offer and Coverage, electronically or indicate receipt via mailed printed copy. We highly encourage all employees to turn off their print option as there are significant advantages to receiving the Internal Revenue Service (IRS) Forms electronically (see below) *.
Currently, of the active employees in all agencies we service, those that elect to receive their forms electronically are approximately 53% and 36% for the Form W-2 and Form 1095-C, respectively. If you would like to know your agency’s Form W-2 percentages, this information is available on Datamart using the Combine File to query all active employee’s “W2 Mail Indicator.” The Form 1095-C data is not available on Datamart. If you wish to request this data, please contact the Interior Business Center (IBC) Customer Support Center at the phone number listed below.
*Advantages of receiving forms W-2 and 1095-C electronically:
- Conveniently available on a safe and secure website anywhere there is internet access
- Reduces the risk of identity theft associated with being lost or stolen as a result of postal delivery
- Earlier access to your Forms; the target availability date for the 2022 Form W-2s is January 14, 2023, as opposed to the ‘hard’ copies being mailed no later than January 31, 2023; and January 14, 2023, for 1095-Cs as opposed to the ‘hard’ copies being mailed no later than March 2, 2023.
- Access to view, print or save the five most recent years of your Forms at anytime
- One Form W-2 with multiple states and/or localities
- Form W-2C, Corrected Wage and Tax Statements, updated on a daily basis
- Environmentally friendly alternative
Active employees who would like to change their election from ‘hard’ printed copy to electronic for 2022 and/or for future years can easily do this through EEX, their Serving Personnel Office (SPO), or payroll liaison. If they choose the electronic option, the IBC will not mail the Form
W-2 and/or Form 1095-C. Once elected, the employee agrees to obtain their Form W-2 and/or Form 1095-C directly through EEX. The IRS requires each employee who elects to receive Form W-2 or Form 1095-C electronically to submit consent either electronically or by a paper document. At any time, through EEX, employees may revoke the electronic option. For employees who separate or retire, the electronic print option automatically changes to a printed and mailed copy. Please ensure an updated address is entered into FPPS upon separation.
Election for the electronic 2022 IRS Form changes is encouraged to be processed no later than December 27, 2022. All employees should review their Leave and Earnings Statement for accuracy, especially those who may have had a state change that will affect the reporting on their 2022 Form W-2. Employees can access EEX, at the link below, with their PIV Smartcard or log in through Login.gov, including those who have not accessed EEX for an extended period:
- Access EEX at https://www.employeeexpress.gov/
- Log into EEX
- Under “Payroll /Personnel” on the left side of the home page, select “W-2 Hard Copy On/Off” and/or “1095-C hard Copy On/Off”
- Select Off and then select the Save button
- Complete the “Consent/Revoke Form” by downloading Appendix page A-28 at https://www3.ibc.doi.gov/services/hr/payroll/manuals/docs/ClientInterfaceGuide.pdf. Agency SPOs, payroll liaisons, the IBC Payroll Operations Division (POD), or others with access to the ADIN/ADCG commands, can input the change. The employee’s written request form must be retained or sent to POD for document imaging.
If an employee does not want to change their current Form W-2 and/or 1095-C print option, please have them verify their mailing address. Verification and address changes can be completed via EEX, through their SPO, or through payroll liaison.
If you have any questions, please call the IBC Customer Support Center at 720-673-9958 (interim contact number) or by email at Payroll_Helpdesk@ios.doi.gov
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