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Please distribute this information as soon as possible to Servicing Personnel Offices, Payroll Coordinator/Liaisons, Timekeepers, and impacted employees. In the event of a shutdown furlough that potentially could occur on December 4, 2021, Interior Business Center staff will be available to process T&As. Please follow the below T&A procedures for those files related to PP 2021-25 along with completing personnel actions that have pay implications related to T&A processing such as separated, deceased, leave without pay status, etc. There may be exceptions to not processing personnel actions in unique situations such as a transfer to another agency, etc.
I. Funded Bureaus/Agencies:
- Report all hours worked per normal payroll processing cycle.
II. LAPSE-AFFECTED (Non-Funded) Bureaus/Agencies: This below information is only applicable to those agencies that are impacted by lapse-affected (non-funded) during a government:
A. Employees with a tour of duty that ends on Friday, December 3, 2021
- On Friday, December 3, 2021, all agencies should do the following:
- Transmit current T&A file(s) only for these employees (i.e., no coding for Saturday hours)
B. Employees with a tour of duty that ends on Saturday, December 4, 2021, or those scheduled to work on that day:
- On Saturday, December 4, 2021, agencies should ensure the following occurs:
- Employee responsibilities:
- Enter normal T&A hours worked or leave taken through Friday, December 3, 2021 (prior to lapse)
- Saturday hours should be coded with the applicable below pay codes:
- Pay code 105 “Government Shutdown – Furloughed – Non-Pay Status”
- Pay Code 107 “Government Shutdown – Excepted – Non-Pay Status”
- Do not report but keep track of hours worked for overtime, comp time, credit hours, etc.
- Employees should not verify their T&A
- Timekeepers/certifies/administrator responsibilities:
- Ensure that they do not validate/certify or transmit these employees T&As
C. If there is a return to work on Monday, December 6, 2021, to ensure employees receive pay for Saturday hours, the follow must be taken:
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Action to be taken on that day
- Update Saturday’s hours with the applicable below pay codes:
- Pay code 106 for retroactive pay hours not worked
- Pay code 108 for retroactive pay hours worked and regular T/A coding for, if applicable, worked hours for overtime, comp time, credit hours, etc.
- Employees should verify their T&A
- Ensure that they validate/certify and transmit these employees T&As per normal payroll processing cycle
- Employee responsibilities
- Timekeepers/certifies/administrator responsibilities:
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Please note: If T&As are submitted with pay codes 105 or 107, the employee will not receive pay for those coded hours:
- We highly encouraging agencies verify that no T&As are submitted with pay codes 105 or 107
D. For PP 2021-26, ending December 18, 2021, Payroll Processing:
If there are any questions, please call the IBC Customer Support Center at 720-673-9958 (interim contact number) or by email at Payroll_Helpdesk@ios.doi.gov.
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