Federal Personnel and Payroll System (FPPS)

MEMORANDUM

DATE:

Thursday, June 17, 2021

TO:

FPPS User Group Representatives

FROM:

Rob Crest, Chief, Personnel and Payroll Systems Division

SUBJECT:

Juneteenth National Independence Day - Impact to Submission of Time and Attendance (T&A) Files for Pay Period (PP) 2021-13

In anticipation of the Juneteenth National Independence Day Act, establishing June 19, 2021, as a Federal Holiday, and it being recognized tomorrow, June 18, 2021, please see the below guidance for T&A systems.  It is essential all data processing staff are advised of the importance of following the information related to PP 2021-13. 

Normally, with adequate lead time and planning, Federal Holidays are pre-populated onto time sheets.  Therefore, all users will need to manually add pay code 050-Holiday, to their T&As ahead of the validation and certification process. IBC has added this new holiday to the internal calendars to avoid any validation issues.

For amended T&As only for Pay Groups 2 & 3: 

To ensure submissions are received early, it may require changes to release schedules from your T&A system. For Quicktime or webTA, administrators will need to review and ensure the Lock/Release or Build and Transfer schedule is changed appropriately for early submission.

All T/A files transmitted by clients using non-IBC hosted T&A hosted solutions please see important note below (those clients who are not on Quicktime or on IBC-hosted webTA): If you send any current or amended T&A files on Friday, June 18^th, DO NOT send any current or amended T&A files on Saturday, June 19^th  to ensure Friday’s data is not overwritten and/or lost. Therefore, if you submit on Friday, IBC is recommending you wait until Monday, June 21, 2021, to resume submitting any additional files.

Questions:

• If you have any questions or concerns, please contact Tammy Mitchell at 303-969-5245 or LeAnn Potts at 303-969-5249.

Resources:

• FPPS - Customer Central
• User Group Memo Archive