ALCOAST 208/26 - JUL MESSAGE UPDATE: SAFE TO OPERATE REQUIREMENTS FOR WEIGHT AND MATERIAL HANDLING EQUIPMENT (W/MHE)

R 071900Z JUL 26  MID320018788436U
FM COMDT COGARD WASHINGTON DC
TO ALCOAST
BT
UNCLAS
ALCOAST 208/26
SSIC 11260
SUBJ: MESSAGE UPDATE: SAFE TO OPERATE REQUIREMENTS FOR WEIGHT AND
MATERIAL HANDLING EQUIPMENT (W/MHE)
A. UNITED STATES COAST GUARD REGULATIONS 1992, COMDTINST 5000.3B
B. SUPPORT EQUIPMENT - WEIGHT AND MATERIAL
HANDLING PROGRAM POLICY, COMDTINST 11260.1
C. CONTROL OF HAZARDOUS ENERGY - (LOCKOUT/TAGOUT) SHORE,
CGTTP 4-07.2A
D. RISK MANAGEMENT (RM), COMDTINST 3500.3A
1. This ALCOAST establishes minimum safe-to-operate (STO) criteria
for non-shipboard Weight Handling Equipment (WHE)/Material Handling
Equipment (MHE) and basic lifting requirements, to be used by
Operational Control, CO/OIC, and mission support elements in their
planning and decision processes. Per REF (B), the CO/OIC is
responsible for the safety, efficiency, and well-being of the
command. This ALCOAST is one tool to help commands assess their
ability to meet mission demands that are achieved through the safe
use of a special category of Support Equipment (SE) defined in
REF (B). This guidance does not alleviate the responsibility of
commands to make ready-for-operations decisions considering
multiple criteria including, but not limited to: training,
personnel, weather, and mission readiness.
2. Equipment that experiences a disabling or restrictive
discrepancy identified in Paragraph 3 does not meet the minimum
STO criteria. That asset must be tagged out and identified to
the Support Equipment Product Line (SEPL) using the Technical
Engineering Authorization Request (TEAR) process.
(Copy and Paste URL Below into Browser)

https://uscg.sharepoint-mil.us/sites/TEAR

3. A disabling discrepancy is any single discrepancy, or a
collection of multiple discrepancies, that will render the SE
unable to move and/or perform any mission. When a disabled
condition indicates the asset is unusable until repairs are
affected, the status of the asset will be changed to Not Mission
Capable. Disabling discrepancies include but are not
limited to:
    a. Engine oil pressure (psi) at or below OEM low limit.
    b. Engine coolant/cooling system temperature at/or above OEM
high limit.
    c. Engine will not start.
    d. Any flat tire or broken track/skid.
    e. Lifting mechanism will not engage.
    f. Failure, at any level, of ANY load and/or incline safety
system(s).
    g. ANY gauge is malfunctioning or disabled.
    h. Back-up/reverse alarm is disabled.
    i. Forks/hook or any purposed lifting point is cracked or
cannot be inspected.
    j. Cracked or damaged overhead guard, Falling Object
Protective Structure, or Roll Over Protective Structure.
    k. Any leak in the lifting system of the equipment.
    l. Any leak in the fuel system.
    m. Frayed, damaged, or crushed wire rope in the primary lifting
system.
    n. Any discrepancy the unit CO/OIC or SE Product Line Manager
deems as disabling.
    o. Broken or improperly functioning vehicle braking system,
including emergency brake.
    p. Illegible or destroyed safety or warning signs or decals.
    q. An invalid or expired annual inspection/weight test.
    r. Fire extinguisher missing or expired.
    s. Any exhaust leak entering the operator's cab.
    t. Any electrical system component that produces unintentional
sparks creating an ignition hazard.
    u. Outriggers or stabilizers not functioning properly.
    v. Any operator protective system is missing or not-
functioning.
4. A restrictive discrepancy is any single discrepancy, or a
collection of multiple discrepancies that restricts the
equipment's ability to perform at least one operational mission.
After the discrepancy has been entered into the asset's
Maintenance Records, or identified to the SEPL via the TEAR
process, the asset status will be updated to Partially Mission
Capable with details in the remarks stating the limits and
capabilities of the piece of equipment. Restrictive
discrepancies include:
    a. Any minor leak in the primary engine lube oil system (minor
as determined by unit CO/OIC).
    b. Broken hot-start system (only if critical to expected
response limits).
    c. Broken cabin heating/cooling systems if CO/OIC deems
critical to crew fatigue.
    d. Uncalibrated gauges that the Commanding Officer states are
within safe range.
    e. Tire pressure exceeding or below equipment OEM recommended
PSI.
    f. Fire extinguisher bracket not functioning as designed.
    g. GPS (if installed) encountering error or weak signal.
h. Minor exhaust leak not effecting operator.
5. If an asset has any disabling discrepancies, tagout
procedures identified in REF (C) must be used to prevent the
inadvertent energizing or startup of machinery, equipment, or
systems that could endanger personnel or equipment. These
procedures also prevent improper operation of machinery,
equipment, and systems when safety devices (e.g., locking
devices, seals, or blank flanges) are installed for testing,
maintenance, or casualty correction.
6. Equipment operators must perform a weight handling pre-brief
with their crews to include the number of lifts/hoists, load
calculations and limits, safety zones, hand signals, Personal
Protective Equipment, and GAR 2.0 risk assessment results
as required by REF (D).
7. Equipment operators and their crew must adhere to the safe
operating procedures identified on the SE Program page.
(Copy and Paste URL Below into Browser)

https://uscg.sharepoint-mil.us/sites/cg4/SEProgram/Shared%20
Documents/Forms/AllItems.aspx?csf=1&web=1&e=VxSnoG&CID=d6bd9
b2d%2Df54c%2D44f7%2Da31f%2D18989822285e&FolderCTID=0x0120000
1ED67AEBEB0394E8D1B8981977E90EF&id=%2Fsites%2Fcg4%2FSEProgra
m%2FShared%20Documents%2FSTO%20Guidance

8. Before using W/MHE with disabling or restrictive discrepancies
(as identified in Paragraphs (3) and (4)), the CO/OIC should
consult with the SEPL to develop a mitigation strategy prior to
granting a waiver. COs and OICs have the authority for
determining if the risk versus gain is acceptable and granting a
temporary waiver for the support equipment to be operated in its
degraded condition. COs and OICs may immediately authorize a
temporary waiver for mission critical scenarios; however, the
SEPL should be contacted at the earliest convenience following
the waiver.
9. The daily and pre-mission inspection checklists by support
equipment class are located on the SEPL SharePoint site in the
Inspections and Checklists tab. They list the minimum threshold
of critical equipment and systems necessary to operate WHE or
MHE without a waiver. This ALCOAST is not intended to alter or
relieve existing requirements to meet personnel safety and
environmental health regulations.
10. Units will continue to report all support equipment requests
for maintenance, parts, or replacement assistance using the TEAR
process on the Support Equipment Program SharePoint Page at:
(Copy and Paste URL Below into Browser)

https://uscg.sharepoint-mil.us/sites/TEAR

Units with assets enrolled in EAL shall report equipment
discrepancies through EAL.
11. POC: CG Support Equipment Program Manager (DCS-41), Ms. Jen
Ozley: Jennifer.D.Ozley@uscg.mil or Support Equipment Product
Line Manager, Mr. Joe Sump: Joseph.G.Sump@uscg.mil.
12. James L. Knight, SES, Deputy Commandant for Systems,
Executive Director (DCS-XD), sends.
13. Internet release is authorized.