ALCOAST 375/24 - SEP 2024 FY25 RESERVE ACTIVE DUTY FOR TRAINING (ADT) REQUIREMENTS

R 251755Z SEP 24 MID120001413087U
FM COMDT COGARD WASHINGTON DC
TO ALCOAST
BT
UNCLAS
ALCOAST 375/24
SSIC 1570
SUBJ: FY25 RESERVE ACTIVE DUTY FOR TRAINING (ADT) REQUIREMENTS
A. Personnel and Pay Procedures Manual, PPCINST M1000.2 (series)
B. ALCGFINANCE 032/24, De-obligation of Aged TDY Travel Balances
(UDO) and Residuals
C. Reserve Policy Manual, COMDTINST M1001.28D
D. Reserve Duty Status and Participation, COMDTINST 1001.2A
E. Government Travel Charge Card (GTCC) Program Policies and
Procedures, COMDTINST M4600.18
F. Financial Resource Management Manual (FRMM), COMDTINST M7100.3F
1. This ALCOAST announces key deadlines and management
responsibilities for Selected Reserve (SELRES) members and
commands, Reserve Forces Readiness System (RFRS) staffs and
Reserve Training funds managers for the execution of Active Duty
for Training (ADT) orders in FY25. ADT orders include Initial
Active Duty for Training (IADT), Active Duty for Training - Other
Training Duty (ADT-OTD), and Active Duty for Training - Annual
Training (ADT-AT).
2. TRAVEL VOUCHER MANAGEMENT:
    a. Over the past two fiscal years (FYs), unfiled travel vouchers
resulted in nearly $3 million in unused Reserve Training funds.
Timely filing of travel vouchers for ADT orders is essential to the
successful execution of Reserve Training funds. Unfiled travel
vouchers unnecessarily tie up funding and reduce training
opportunities and benefits for the Reserve Component (RC). Filing
timely ADT travel vouchers, or canceling unused vouchers, is a team
effort that requires command, supervisor, and reservist action.
Reservists and commands shall notify District (dxr)/PAC-13 funds
managers immediately when orders or travel is not executed to allow
for timely cancelation of orders and de-obligation of funds. By more
effectively managing Reserve Training funds, the goal is to increase
available funding to support Reserve opportunities, such as
Additional Training Periods (ATPs), ADT-OTD, and continued expansion
of the IDT Travel Reimbursement Program.
    b. To help SELRES members complete travel vouchers in a timely
manner, ETS is accessible from any computer or mobile device with an
Internet connection. In most instances, member should use the ETS
Open Authorization, which is created automatically when orders are
authorized in Direct Access. Members are encouraged to use the "ETS
Reserve Travel Orders" process guide on the Pay and Personnel Center
(PPC) website in the ETS Walkthroughs section:
(Copy and Paste URL Below into Browser)

https://www.dcms.uscg.mil/ppc/Travel/ETS/Guides/

    c. Members are required to submit travel vouchers in ETS within
three (03) days of completion of travel IAW REF (A). In alignment
with REF (B), CG-R will leverage robotic process automation (RPA) in
FY25 to reduce obligations to $0.02 for unfiled ADT travel vouchers
more than 60 days past the order end date. Members desiring to file
a travel voucher after an obligation is reduced will be required to
submit a request to the servicing District (dxr)/PAC-13 to
re-obligate funds.
    d. Filing travel vouchers after the FY closes (30 September) may
require an antecedent liability, which significantly increases
administrative burden and delays payment to members. The need to
submit an antecedent liability can be avoided with accurate travel
estimates and timely filing of travel vouchers.
3. COMPETENCY ATTAINMENT: A ready Reserve is key to strengthening
national preparedness, resilience, and maintaining the Coast Guard's
ability to respond to contingencies. It requires leadership to
create an environment that promotes SELRES position assigned
competency attainment. Commands and supervisors should forecast
individual and unit training plans, and link them to ADT schedules
early in the FY to maximize SELRES training opportunities and
competency attainment.
4. SCHEDULING ADT ORDERS:
    a. SELRES members may complete ADT throughout FY25 (01 October
2024 to 30 September 2025) IAW REFs (A) through (F), if requested
and authorized in Direct Access by the deadlines in paragraph 9.
Scheduling deadlines are intended to promote unit-level planning
and support both operational and financial management needs.
    b. Members who schedule ADT orders on days immediately before or
after inactive duty (i.e. drills), should coordinate with their
servicing DXR or RFRS to ensure proper entry of ADT and IDT,
allowing ETS and DA to function cohesively.
5. IADT:
    a. ENLISTED: IADT orders for SELRES members to attend recruit
training (Boot Camp and DEPOT) or A-school must be authorized in
Direct Access using Funding Department ID 048206.
    b. OFFICERS: IADT is authorized for new accession SELRES officers
attending Reserve Officer Candidate Indoctrination (ROCI). To ensure
correct funding, orders must be authorized in Direct Access using
Funding Department ID: 048206. Funding Department ID 048206 shall
not be used for officers attending any other accession program
without prior approval from COMDT (CG-R82).
6. ADT-OTD:
    a. Orders are authorized by District (dxr)/PAC-13, subject to
funds availability. ADT-OTD shall not be authorized until funds have
been distributed to the District (dxr)/PAC-13 funds manager.
    b. Funding must be prioritized for orders that lead to competency
attainment, such as C-schools and locally coordinated group training
(e.g., Boat/LE/ICS colleges). ADT-OTD must provide training related
to the member's position, specialty, or rating.
7. ADT-AT:
    a. SELRES members are authorized 12 days of ADT-AT (exclusive of
travel) unless assigned to a Port Security Unit (PSU), Maritime
Expeditionary Security Group (MESG), or Maritime Expeditionary
Security Squadron (MSRON). SELRES members assigned to a PSU, MESG,
or MSRON are authorized 15 days of ADT-AT (exclusive of travel).
    b. Members who complete 30 days or more active duty are not
required to complete the annual ADT-AT requirement in the same FY.
However, these members may complete ADT-AT with District
(dxr)/PAC-13 approval and subject to funds availability.
    c. SCHEDULING PRIORITY: Funding priority for ADT-AT must be given
to complete position assigned competencies, C-schools, and
advancement requirements. Only after completing the above
requirements may SELRES members request ADT-AT for other
professional development. Commands and supervisors must validate
ADT-AT requests against position assigned competency requirements,
formal school schedules, and available C-school quotas to ensure
SELRES members do not use their ADT-AT prior to issuance of formal
training orders. Utilization of ADT-AT prior to receipt of a formal
training quota may result in forfeiture of the training opportunity.
Additional orders to attend formal training will be subject to
District (dxr)/PAC-13 approval and funds availability.
    d. ORDERS OVER 30 DAYS: District (dxr)/PAC-13 staffs may issue
ADT-AT/OTD orders in excess of 12 days for formal school attendance.
ADT-AT/OTD orders in excess of 30 days require prior authorization
from COMDT (CG-R82).
    e. RETIREMENT/DISCHARGE/CHANGE IN RESERVE COMPONENT CATEGORY
(RCC): Members leaving the Service (e.g., retirement, discharge,
non-selected for promotion, non-continued, etc.), or have an
approved RCC (e.g., transfer to the IRR/ASL/ISL) during FY25 are
not authorized to perform ADT-AT/OTD unless duty is deemed necessary
by the member's command. This requirement must be validated by a
Commanding Officer, Officer-in-Charge, or an O5 or above in the
SELRES member's chain of command and is subject to funds
availability and District (dxr)/PAC-13 approval.
    f. NON-CONSECUTIVE ADT: District (dxr)/PAC-13 may authorize
non-consecutive ADT-AT when the command (Commanding Officer,
Officer-in-Charge, or an O5 or above) determines the nature of the
training allows its accomplishment in small increments or when
needed to accommodate attendance at formal training courses that
are less than 12 days in duration. When non-consecutive orders are
authorized, travel allowances must be authorized IAW the Joint
Travel Regulations. District (dxr)/PAC-13 should carefully consider
the service need and identify increased travel costs (in excess of
consecutive ADT-AT orders) resulting from discretionary
non-consecutive duty.
8. MANAGEMENT RESPONSIBILITIES:
    a. Duty not performed IAW this message and REFs (A) through (F)
is subject to recoupment.
    b. DIRECT ACCESS USER GUIDES: Accurate and timely management of
ADT orders is a Command and District (dxr)/PAC-13/LOG-1
responsibility. Direct Access User Guides are available on the PPC
website at:
(Copy and Paste URL Below into Browser)

https://www.dcms.uscg.mil/ppc/pd/da

Commands, RFRS staffs, Senior Reserve Officers (SROs), Senior
Enlisted Reserve Advisors (SERAs), and supervisors of SELRES members
shall familiarize themselves and follow the Direct Access User
Guides outlining reserve processes.
    c. RESERVE ORDERS ISSUANCE: All ADT orders must be generated in
writing, in advance of SELRES members reporting for duty IAW Chapter
2.B.3.a. of REF (D). To the maximum extent possible, orders should
be issued at least 30 days prior to the scheduled duty to allow
SELRES members time to provide notification to civilian employers
and family members.
    d. CHANGES OR CANCELATION OF ORDERS:
       (1) Supervisors must notify the servicing Personnel and Admin
(P and A) office and District (dxr)/PAC-13 immediately if changes
are required to orders in an Authorized (i.e., funds obligated),
Ready, En Route or Finished status. If additional funding is
required, approval must be received from the servicing District
(dxr)/PAC-13 prior to changing orders.
       (2) When canceling orders in Direct Access, P and A offices
must select "Cancel Orders and Funding" to ensure funds are
deobligated. P and A staffs should contact the servicing District
(dxr)/PAC-13 prior to using the "Cancel Orders" only option to avoid
unneeded obligations in the financial system.
    e. FUNDS MANAGERS: It is a violation of the Anti-deficiency Act
(ADA), outlined in REF (F), for funds managers to authorize use of
funds over the amount allotted to them. Reserve Training funds
managers must ensure obligations and expenditures do not exceed FY25
distributions. To comply with Chapter 5.6.3 of REF (F), Reserve
Training funds managers must continuously monitor their accounts to
ensure obligations for approved ADT (and other active duty orders)
are executed as scheduled and by the deadlines established in
paragraph 9. Special attention should be given to obligations
resulting from unexecuted orders, including travel orders.
Districts (dxr)/PAC-13 shall review unexecuted orders (including
proposed and awaiting funds) no less than monthly to ensure past due
orders are executed or canceled, as appropriate. Minimizing
unexecuted past due orders is a crucial step to minimizing
accumulation of residual obligations and undelivered orders (UDOs),
allows for reallocation of training funds, and ensures timely
payment to members.
    f. LOGISTICS COMMAND (LOGCOM/LOG-1):
       (1) Although LOG-1 does not have a direct funds management
role with ADT orders, LOG-1 retains administrative oversight of
DCMS SELRES personnel. Servicing Districts (dxr) must maintain
proactive communications with LOG-1 regarding DCMS SELRES personnel,
especially regarding the denial of any requests for ADT orders.
       (2) LOG-1 shall assist Districts (dxr), if needed, to resolve
ADT orders issues for DCMS SELRES members, including unfiled travel
claims and unexecuted orders.
9. DEADLINES:
    a. 01 October 2024: SELRES members may request ADT-AT orders in
Direct Access. District (dxr)/PAC-13 staff may begin to execute once
FY25 funds have been allocated or as directed by COMDT (CG-R82).
    b. 30 June 2025: Deadline for SELRES members to request ADT
orders in Direct Access. District (dxr)/PAC-13 staffs may require an
earlier deadline. SELRES members who fail to meet the above
deadlines risk not meeting satisfactory participation standards
outlined in Chapter 3.B of REF (D). Late requests may be approved at
the discretion of District (dxr)/PAC-13 and subject to funds
availability.
    c. 01 August 2025:
       (1) Deadline for District (dxr)/PAC-13 to authorize and
obligate funding for orders for the remainder of the FY.
       (2) COMDT (CG-R82) will begin to sweep and re-obligate any
excess District (dxr)/PAC-13 funding.
    d. 26 September 2025: Estimated deadline to approve travel
vouchers to be processed in FY25. Members completing orders or
submitting travel vouchers after this deadline should expect delays
in payment processing. Members who file a travel voucher after FY25
may require an antecedent liability request and should anticipate
delays in payment.
10. POINTS OF CONTACT (POC): Area/LOG-1/District (dxr)/PAC-13 POCs
responsible to manage the administration of this ALCOAST across
their areas of responsibility:
     a. LANT-1: CDR Eric Meaders, Eric.L.Meaders@uscg.mil
     b. PAC-1: Mr. Mike Wampler, Michael.W.Wampler2@uscg.mil
     c. LOG-1: LCDR Ingrid Gonzalez, Ingrid.A.Gonzalez@uscg.mil
     d. PAC-13: CDR Todd Smith, Todd.P.Smith@uscg.mil
     e. D1 (dxr): CDR Veronica McCusker,
Veronica.L.Mccusker@uscg.mil
     f. D5 (dxr): LCDR Baron Rickenbaker,
Baron.Z.Rickenbaker@uscg.mil
     g. D7 (dxr): CAPT Greg Peck, Gregory.W.Peck@uscg.mil
     h. D8 (dxr): CDR Diana Harris, Diana.M.Harris@uscg.mil
     i. D9 (dxr): LCDR Brandon Garofalo,
Brandon.P.Garofalo@uscg.mil
     j. D11 (dxr): CDR Victoria Taylor-Davis,
Victoria.L.Taylor-Davies@uscg.mil
     k. D13 (dxr): CDR Karen Hewes, Karen.L.Hewes@uscg.mil
     l. D14 (dxr): LCDR Edward Sandlin, Edward.L.Sandlin@uscg.mil
     m. D17 (dxr): LCDR David Holden, David.W.Holden@uscg.mil
11. COMDT (CG-R82) Point of Contact: CDR Jarod Ross,
Jarod.M.Ross@uscg.mil.
12. RADM Tiffany Danko, Assistant Commandant for Reserve (CG-R),
sends.
13. Internet release is authorized.