ALCOAST 347/23 - SEP 2023 COAST GUARD FOUNDATION SHIPMATE FUND REQUEST LIST FY 2024-25: STATUS REPORT AND GUIDANCE

R 261757Z SEP 23   MID600053364079U
FM COMDT COGARD WASHINGTON DC
TO ALCOAST
BT
UNCLAS
ALCOAST 347/23
SSIC 1710
SUBJ: COAST GUARD FOUNDATION SHIPMATE FUND REQUEST LIST
FY 2024-25: STATUS REPORT AND GUIDANCE
A. COMDT COGARD WASHINGTON DC 081013 AUG 19/ALCOAST 260/19
B. Coast Guard Morale, Well-Being, and Recreation Manual,
COMDTINST M1710.13D
C. Coast Guard Nonappropriated Fund Instrumentalities (NAFI),
COMDTINST 7010.5D
D. COMDT COGARD WASHINGTON DC 041908Z APR 23/ALCOAST 135/23
1. Field interest and submissions for the Shipmate Fund have
generated significant enthusiasm within the Coast Guard Foundation
(CGF) and provide significant benefits to Coast Guard
members and their families. In response to a request from
CGF, REF (A) solicited a refreshed list of Shipmate Fund
requests. The final list of items totaling nearly $4 million was
approved by the Vice Commandant and submitted to CGF
for consideration. The current approved and prioritized Shipmate
Fund list may be found at:
(Copy and Paste Below URL into Browser)

https://uscg.sharepoint-mil.us/sites/csc/SHIPMATE%20FUND/Forms/AllItems.aspx

2. CGF is currently using this new list to generate
additional donations for Shipmate Fund requests. This list will be
used for 2 years; we will conduct a mid-term review to revalidate
requests in September 2024.
3. Units whose projects are selected from the 2024-25 list will be
notified by email as funds become available throughout the year.
Funds may be directed to items or projects specified by donors or
may be provided to the Coast Guard for broad application to the
Shipmate Fund Request list. Please note, this is a request list
of desired Shipmate Fund items by units, not a list of items that
will actually be funded by CGF. Funding will be supported
by donors, therefore it is unknown which items will be selected,
and units should not expect guaranteed funding.
4. To facilitate efficient procurements, Shipmate Funds will be
electronically transferred by the Community Services Command (CSC)
to field MWR accounts using the regular MWR funds distribution
process. Shipmate Funds will be sent to the cognizant authority for
MWR purposes, as defined in REF (B), for further distribution
as necessary. Commands in receipt of funds for procurement must act
expeditiously to ensure proper, but rapid acquisition of items.
Units are encouraged to consider using the Coast Guard Exchange
System (CGX) as a source for their Shipmate Fund Request List
procurements, as discounts are provided on morale fund purchases.
5. If the actual costs are more than approved, the unit must cover
the additional cost. Should the unit be unable to cover these costs,
the Shipmate Funds must be returned to CSC. If the actual costs are
less than funds received, and the difference is five percent or
greater, the unit must return these funds to CSC. Substitution
of items is not authorized. For example, a unit funded for a
treadmill may not procure a kayak as a substitution.
6. All procurements must be made in accordance with REF (C).
Items that meet the requirements for inclusion on the unit property
records must be recorded in FSMS as required. Items procured with
Shipmate Funds that meet this requirement will be recorded as
appropriated fund property. Units must retain copies of this
ALCOAST, the purchase request, and the invoice (marked received)
in their MWR files. CSC or the cognizant authority for MWR purposes
may request copies of this documentation.
7. Members of CGF greatly enjoy seeing the benefits
Coast Guard members derive from their contributions. Benefiting
units are strongly encouraged to promptly assemble equipment and
email at least one photo of unit personnel enjoying the item to the
following address: shipmate@cgfdn.org.
8. Unit Commanding Officers and Officers in Charge must promptly
mail written thank you letters directly to CGF:
Coast Guard Foundation, 394 Taugwonk Road, Stonington, CT
06378-1807. CGF donors may wish to visit units to see the benefits
derived from their generosity. Operations permitting, benefitting
units are encouraged to accommodate such requests. Commands are not
authorized to contact CGF directly regarding the status of their
Shipmate Fund Request List items.
9. Any questions must be directed to the appropriate cognizant
authority for MWR purposes. POCs by district:
D1: LCDR Kimberly Beisner, (617) 223-3467
or Kimberly.A.Beisner@)uscg.mil
D5: CIV Jeff Wapner, (757) 483-8671
or Jeffery.D.Wapner@uscg.mil
D7: CIV Stephen Ondriezek, (305) 535-4564
or Stephen.C.Ondriezek@)uscg.mil
D8: CWO Robert Arseneaux, (504) 253-4795
or Robert.M.Arseneaux@uscg.mil
D9: CWO Megan Johnson, (216) 902-6282
or Megan.E.Johnson@uscg.mil
D11: CIV Laurie Capp-Carter, (510) 437-3579
or Laurie.A.Capp-Carter2@uscg.mil
D13: CIV James Graddy, (206) 217-6357
or James.A.Graddy@uscg.mil
D14: CIV Neil Morgan, (808) 842-2953
or Neil.L.Morgan@uscg.mil
D17: CIV Joseph Dermer, (907) 487-5390
or Joseph.L.Dermer@uscg.mil
CSC: CWO Sean Dotson, (757) 842-4927
or D05-SMB-CSCMWR@uscg.mil.
10. RDML Matthew W. Lake, Assistant Commandant for Resources,
And Chief Financial Officer (CG-8), sends.
11. Internet release is authorized.