ALCOAST 341/23 - SEP 2023 FY24 MORALE, WELL-BEING, AND RECREATION (MWR) CAPITAL IMPROVEMENT FUND (CIF) REQUEST FOR PROJECTS

R 211555Z SEP 23 MID120000464223U
FM COMDT COGARD WASHINGTON DC
TO ALCOAST
BT
UNCLAS
ALCOAST 341/23
SSIC 1710
SUBJ: FY24 MORALE, WELL-BEING, AND RECREATION (MWR)
CAPITAL IMPROVEMENT FUND (CIF) REQUEST FOR PROJECTS
A. Coast Guard Morale, Well-Being, and Recreation Manual,
COMDTINST M1710.13D
B. Coast Guard Nonappropriated Fund Instrumentalities (NAFI),
COMDTINST 7010.5D
C. Civil Engineering Manual, COMDTINST M11000.11B
1. Community Services Command (CSC) is soliciting projects for the
FY24 MWR CIF. This opportunity is available to all Coast Guard units
desiring to improve their local MWR programs. The intent of this
program is to fund large projects (greater than $25,000) that
significantly impact unit MWR service delivery. Per REFs (A) and
(B), the focus will be on MWR category A and B activities, but
Category C activities will be considered as they can create long
term revenues and profits to support unit MWR operations. These
funds will be Nonappropriated Funds (NAF), which have no fiscal
year timing restrictions on the funds.
2. Background:
    a. In FY21, the CIF was created to support large MWR projects,
including Child Development Centers, in the Coast Guard's continuing
effort to improve the readiness, retention, and resiliency of the CG
family. The CIF is funded from Coast Guard Exchange (CGX) profits in
years of significant profitability.
    b. Since FY21, there have been 528 project submissions from CG
units totaling $74.3M. 208 projects totaling $11.4M were approved
for funding. To date, 144 projects have been completed or partially
completed at a value of $6.47M.
    c. For pictures of some of the completed projects, visit
(Copy and Paste URL Below into Browser)

https://www.coastguardmwr.org/cif

3. FY24 Process for Project Submission:
    a. Units must submit their request through their Commanding
Officer to the designated MWR Director for that Area of
Responsibility (AOR), which is the Regional MWR Director at the
lead Base in each District. The Regional MWR Directors will provide
the required submission format to units in their AOR for
consolidation. Any project(s) previously submitted, but not awarded
in prior years should be resubmitted for consideration in FY24.
Projects prioritized on a District consolidated CIF list are not
guaranteed to be funded.
    b. All submissions will be prioritized within each District by
the Regional MWR Directors after consultation with District
leadership and forwarded to CSC. This priority will be taken into
consideration, but the final prioritization may be different after
the MWR Capital Improvement Board (CIB) deliberates.
    c. The MWR CIB will convene and review the submissions to develop
the final prioritization of projects. The goal will be to ensure
equity across the service. The CIB will be led by the CSC and will
include key stakeholders from across the CG. The MWR CIF project
list will be developed by the CIB and presented to the NPCBOD for
approval, subject to the availability of funds.
    d. Units whose projects are selected to be funded from the CIF
list will be notified by email as funds become available after the
NPCBOD approves the priorities for the year. An ALCGPSC will be
released to provide additional guidance following approval of the
list.
    e. To facilitate efficient procurements, funding awarded via the
MWR CIF will be electronically transferred by the CSC to unit MWR
accounts using the regular MWR funds distribution process. These
funds will be sent to the Regional MWR Director for MWR purposes,
as defined in REF (B), for further distribution as necessary.
Commands in receipt of funds for further distribution for
procurement must act expeditiously to ensure the receiving unit
gets the funds quickly to assist in the rapid execution of the
project.
    f. All procurements must be made in accordance with REF (B).
Items that meet the requirements for inclusion on the unit property
records must be recorded in Oracle Fixed Assets Module (FAM) as
required. Items procured with these funds will be recorded as
appropriated fund property. All procurement information will need
to be forwarded to CSC upon completion.
    g. If the actual costs are more than approved, the unit must
cover the additional cost with the appropriate funds as determined
by the unit's procurement office. Should the unit be unable to cover
these costs, the funds awarded for the project must be returned to
the CSC. If the actual costs are less than funds received, the
difference must be returned to the CSC. Substitution of the project
is not authorized.
    h. Benefiting units must send pictures (before and after) of
completed projects to the following address: feedback@uscgmwr.org.
    i. When a project is completed (NLT August 2024), CSC requires
documentation to assist in APF reimbursement for MWR activities that
are authorized APF support. The Regional MWR Directors will compile
all AOR units' projects documentation and all approved receipts for
the funds sent to units for projects, then forward to CSC.
4. Projects will fall into the following MWR categories:
    a. CAT A: Fitness - Indoor Gyms; Fitness - Outdoor Gyms; Fitness,
Basketball Courts; Fitness-Indoor Courts (Volleyball/Racquetball);
Fitness - Outdoor Fields/Courts; Indoor/Outdoor Recreation; Unit
Events; Other.
    b. CAT B: CDC programs; Youth Programs; Auto Hobby; Bowling;
Library; Theater; Pool; Arts & Crafts; Other.
    c. CAT C: Food & Beverage Operations; Lodging; Watercraft;
RV Lot; Lodging (Campgrounds); Golf; Other.
Note: New Category C activities will be considered but they must be
accompanied by a business case analysis - the CSC MWR program has a
sample if necessary.
5. Project Types:
    a. Large Equipment and Supplies Procurements: These projects are
primarily executed at the base level within the local procurement
offices under NAF procurement rules within REF (B). In prior years,
most CIF projects fell into this category. These types of projects
funded in FY24 are expected to be completed within FY24, with
documentation submitted to the Regional MWR Directors for
verification, then forward to CSC when completed.
    b. Construction and Services Procurements: These projects are
more complex and require more time and coordination to execute.
Therefore, the execution window for these projects will be on a
2-year cycle or longer. Projects awarded in FY24 will generally
be expected to be completed by FY25. Upon receipt of these funds,
units need to immediately engage to get into the planning cycle for
execution. All construction projects that recapitalize or improve
Coast Guard owned facilities must be executed in accordance with
REF (C), and in close coordination with the Facility Asset Manager
at the servicing CEU. Assigning a Contracting Officer and a System
for Awards Management's (SAM) project number for any construction
project is mandatory. In FY24, the CSC intends to hire a NAF KO to
support execution of these CIF projects alongside the CEU staffs.
Note 1: The CEU and CSC developed a Process Guide Technical Order
(PGTO) to assist in execution of these projects. Units will be
required to follow these steps for all construction project
requests:
      (1) The Unit initiates Appendix A_CIF MWR PGTO Project
Submission Sheet.
      (2) Project will be routed through CEU, who will then
determine if project is a construction project.
      (3) CEU, CSC, & Unit will work together to determine the
executing KO. This could be a SFCO or the CSC KO. Copy of PGTO
visit:
(Copy and Paste URL Below into Browser)

https://www.coastguardmwr.org/cif

Note 2: Units should engage and execute through the contracting
offices, the CEU/FE staffs, and other stakeholders. Construction
projects that are over $35,000 that cannot be executed at the unit
level must be coordinated within the Shore Infrastructure Logistic
Center (SILC) Regional Planned Obligation Prioritization (R-POP)
planning process. This ensures the project receives appropriate
contracting support and is properly awarded at the CEU level. Under
the SILC Mission Readiness Product Line (MRPL), the Community
Service Asset Line (CSAL) Manager is engaged in this program and
will be able to assist. Construction projects will be considered
based on the focus of: (a) maintenance driven projects ahead of
improvement or alteration and (b) no projects which generate new
square footage should be pursued unless there is a fully funded
equal or greater offset provided as part of the project submission
or accompanied by a sound business case.
Note 3: Regional MWR Directors will ensure these requirements are
met before submitting construction projects. As noted in
paragraph 2 of this message, the SILC MRPL/CSAL will help guide
units through the applicable civil engineering processes, to include
coordinating communications with the local CEU.
Note 4: In general, the desire is to have these projects completed
within a 2-year window. Unless otherwise approved, after the 2-year
window funding will be required to be returned to CSC for
reallocation.
6. FY24 Projected Timeline:
11 OCT: FY24 Unit Submissions Due to Regional MWR Director
18 OCT: FY24 District Approved Consolidated Project List Due to CSC
27 OCT: Funding due back to CSC for all prior year projects which
are cancelled due to lack of execution
08 NOV: MWR CIB Held to Review FY24 Projects and Develop NCPBOD
Recommendation
15 NOV: NPCBOD Vote for Approval of Projects (as applicable)
01 DEC: Notification of FY24 Project Approvals and Funding
Transferred to units
7. Any questions may be directed to feedback@uscgmwr.org or to the
appropriate cognizant authority for MWR purposes. POCs by district:
Base Boston (D1): LCDR Kimberly Beisner (857) 416-3257 or
Kimberly.A.Beisner@uscg.mil
Base Portsmouth (D5): CIV Jeffrey Wapner (757) 483-8671 or
Jeffrey.D.Wapner@uscg.mil
Base Miami (D7): CIV Stephen Ondriezek (305) 535-4564 or
Stephen.C.Ondriezek@uscg.mil
Base NOLA (D8): CWO Robert Arseneaux (504) 253-4795 or
Robert.M.Arseneaux@uscg.mil
Base Cleveland (D9): CWO Megan Johnson (216) 902-6282 or
Megan.E.Johnson@uscg.mil
Base Alameda (D11): CIV Laurie Capp-Carter (510) 437-3579 or
Laurie.A.Capp-Carter2@uscg.mil
Base Seattle (D13): CIV James Graddy (206) 217-6357 or
James.A.Graddy@uscg.mil
Base Honolulu (D14): CIV Neil Morgan (808) 842-2953 or
Neil.L.Morgan@uscg.mil
Base Kodiak (D17): CIV Joseph Dermer (907) 487-5059 or
Joseph.L.Dermer@uscg.mil
Mission Readiness Product Line: LCDR Daniel Lagdon (510) 637-5502 or
Daniel.J.Lagdon@uscg.mil
Community Service Asset Line Manager: CIV Reem Habib (949) 678-4907
or Reem.N.Habib2@uscg.mil
CSC: CWO3 Sean Dotson (757) 842-4927 or Sean.R.Dotson@uscg.mil
8. RADM M. W. Raymond, Assistant Commandant for Military Personnel
(CG-1M), sends.
9. Internet release is authorized.