ALCGPSC 073/23 - COAST GUARD MWR PROGRAM OF THE YEAR AWARDS SOLICITATION

ALCGPSC 073/23

SUBJ: COAST GUARD MWR PROGRAM OF THE YEAR AWARDS SOLICITATION

1. To recognize Morale, Well-Being, and Recreation (MWR) programs of
all sizes and to improve the readiness, retention, and resiliency of
the Coast Guard family, the Community Services Command (CSC) MWR
program has developed an annual awards program.

2. To ensure that there is comparable competition for the award, six
categories have been developed. These categories are:

a. Large Unit Ashore: This category recognizes outstanding
achievement in the delivery of MWR programs and services at
ashore locations with at least two fulltime appropriated funded
MWR employees as identified on the units Personnel Allowance
List (PAL). This includes all units with Child Development
Centers.

b. Medium Unit Ashore: This category recognizes outstanding
achievement in the delivery of MWR programs and services at
ashore locations with at least one fulltime appropriated funded
MWR employee as identified on the units PAL or with Category B
or C MWR Activities.

c. Small Unit Ashore: This category recognizes outstanding
achievement in the delivery of MWR programs and services at
ashore locations not described in the first two categories.

d. Large Unit Afloat: This category recognizes outstanding
achievement in the delivery of MWR programs and activities at
afloat commands 210 feet in length or larger.

e. Medium Unit Afloat: This category recognizes outstanding
achievement in the delivery of MWR programs and activities at
afloat commands below 210 feet in length and greater than 110
feet in length.

f. Small Unit Afloat: This category recognizes outstanding
achievement in the delivery of MWR programs and activities at
afloat commands 110 feet in length and below.

3. To nominate your unit for the award, commands are required to send
a 1-page memorandum and a completed MWR program of the year slide
deck. No other feedback will be required or considered. The
nomination packages should be sent to CSC from the unit commanding
officer or officer-in-charge. Nominations are for accomplishments of
the previous nonappropriated fund (NAF) year, 1 Feb 2022 through 31
Jan 2023. Each category from paragraph 2 will be recognized with a
first, second, and third place winner. Award winners will receive a
certificate of recognition and a NAF cash award to support their
morale program. The first place winners in each category will receive
1,000 dollars; the runner-up in each category will receive 750
dollars; and third place will receive 500 dollars for their unit
morale funds.

4. This customer friendly format will enable all units to enter their
accomplishments into a standard 15-page PowerPoint slide deck. This
slide deck aligns with the award criteria. This PowerPoint was
created to simplify and standardize award submissions, lessen the
time required to complete submissions, and to enhance a units
creativity to be able to capture the most influential aspects of
their MWR Program. This is the only submission format that will be
acceptable. Do not add or delete any slides from the submission
application format. Slides 1-9 are mandatory and slides 10-15 are
encouraged to promote your MWR program to the fullest. Although,
slides 1-9 are mandatory, it is appropriate to leave sections blank
which either do not apply, or your unit has no feedback. We encourage
your unit to submit nomination packages even if you feel you have not
done enough. In our experience, many outstanding units fail to submit
for this award even though they have done outstanding things during
the year.

5. Commands must address the following criteria, as applicable:

a. Programming: Describe creative, unique, or experimental
programs implemented during the previous NAF year. Explain how
these programs contributed to the readiness, retention, and
resiliency of MWR patrons in this area.

b. Customer Service: Identify how the unit determined customer
interests and needs and how this information was used to
develop programs and activities. Describe the programs the
command has implemented to provide the highest level of
customer service. Provide any examples of this customer
service.

c. Marketing Methods: Describe marketing tools used to generate
interest and participation in program and activities. Quantify
the results of this marketing effort and the return on the
marketing expenditure.

d. Leadership and Professional Development: List professional
development and leadership opportunities (college, continuing
education, certificate programs, MWR-related training, etc.)
provided to or obtained by the MWR staff during the period of
evaluation. Describe and quantify, if possible, the
effectiveness in obtaining these opportunities.

e. Financial Management: Identify appropriated funds used to
support the MWR program, how these funds were used, and a
summary of NAF performance for the evaluation period. Identify
and explain any budget variance. Describe alternate revenue
sourcing the command used to leverage the delivery of MWR
programs and activities.

f. Facilities/Equipment Improvement Initiatives: Describe all
projects that improved MWR facilities (consider buildings,
grounds, and capital purchases). Include self-help projects.
Describe the process that the command uses to fund renovation
and capital improvement projects.

g. Recognition: Describe any recognition that the units MWR staff
or MWR program received during the evaluation period.

h. Additional Report (bullets): Provide summary bullets for any
results from financial audits, SMART team and FORCECOM
inspections, CSC inspections, and any other inspection reports
that occurred during the evaluation year. Do NOT send any of
these reports; the CO sign off on the slides is validation and
verification of the results.

6. Nominations must arrive at the CSC by 8 Sep 2023. A panel will be
convened to review and select a first, second, and third place winner
in each category. Notification of the results will be made via
ALCGPSC. Awards may be submitted electronically to
Michael.A.Criswell2@uscg.mil or mailed to: U. S. Coast Guard,
Community Services Command, Battlefield Technology Center 1, 510
Independence Pkwy, Suite 500, Chesapeake, VA 23320, Attn: Michael
Criswell. Please access the 2023 MWR CG Awards Submission Template
and the MWR Awards Program Guide at https://www.dcms.uscg.mil/mwr/
under Quick Links.

7. Released: RDML R. E. Dash, Commander, Personnel Service Center,
sends.

8. Internet release is authorized.