062-23 - 2023 OER SUBMISSION AND PROMOTION YEAR (PY) 2024 OFFICER SELECTION BOARDS

ALCGPSC 062/23
SUBJ: 2023 OER SUBMISSION AND PROMOTION YEAR (PY) 2024 OFFICER SELECTION BOARDS
A. Officer Evaluation System Procedures Manual, PSCINST M1611.1D
B. Officer Accessions, Evaluations, and Promotions Manual, COMDTINST M1000.3A
C. ALCGPSC 045/23, 2023 Register of Officers
D. ALCGOFF 013/23, Officer Evaluation System (OES) Administration and Updates
E. Coast Guard Officer Specialty Management System Manual, COMDTINST M5300.3A
F. ALCGPSC 129/16, Specialty Considered Selections (SCS)
G. Performance, Training, and Education Manual, COMDTINST M1500.10 (series)
H. ALCGPSC 052/23, Postgraduate and Advanced Education Selection Panel Schedule
1. Officers indicated in this message and officers above zone for selection
shall not delay submission of their biennial/annual/semiannual OER past the
scheduled due date per ref A, unless the Reported-on Officer has an approved
retirement letter or separation on file for this year and plans to submit a
continuity OER IAW Article 5.E.9. of ref B.
2. In preparation for the PY24 Selection Board season, the following information
is provided for planning purposes only. PY24 zone sizes, numbers to select,
opportunities of selection, controlled grade authorizations, etc. pend
finalization. Please note all zone projections provided below include a
protective buffer to ensure all potential candidates proceed with a timely OER
submission. Actual zone sizes will be published by ALCGOFF once all personnel
decisions are made and may be significantly less than what are indicated in
paragraphs 3(c-e) and 4(b-f). Signal Numbers (SIGNO) noted below are from the
recently published 2023 Register of Officers, ref C, available at https://uscg.sharepoint-mil.us/sites/psc_spo/psc-opm/SitePages/ProjectHome.aspx
3. The following Active Duty Promotion List (ADPL) officers may be considered by
a Selection Board and shall not delay their regularly scheduled OER (except
those submitting a continuity OER per para 1):
a. RDML Sel: Captains with a date of rank (DOR) of 01JUL21 or earlier.
b. CAPT Continuation: Captains with a DOR of 01JAN20 or earlier, not
previously considered.
c. CAPT Sel: Commanders with SIGNO less than/equal to 765.
d. CDR Sel: Lieutenant Commanders with SIGNO less than/equal to 1959.
e. LCDR Sel: Lieutenants with SIGNO less than/equal to 3639.
f. LT Sel: Lieutenants (junior grade) with a DOR of 01JUL22 or earlier.
g. LTJG Sel: Jun 2023 Board: Ensigns with a DOR of 31JUL22 or earlier. (See Note
1)
h. LTJG Sel: Nov 2023 Board: Ensigns with a DOR of 31JAN23 or earlier.
i. CWO4 Sel: CWO3 with a DOR of 15DEC20 or earlier. (See Note 2)
j: CWO3 Sel: CWO2 with a DOR of 15DEC20 or earlier. (See Note 2)
4. The following Inactive Duty Promotion List (IDPL) officers/PCTS are also
considered for selection if their ADPL running mate is considered for
selection. The following IDPL officers shall not delay their regularly
scheduled OER:
a. CAPT Retention: Captains with 18 or more years of service towards retirement.
b. CAPT Sel: Commanders with SIGNO less than/equal to 733A.
c. CDR Retention: Commanders with 18 or more years of service towards
retirement.
d. CDR Sel: Lieutenant Commanders with SIGNO less than/equal to 1934C.
e. LCDR Retention: Lieutenant Commanders with 18 or more years of service
towards retirement.
f. LCDR Sel: Lieutenants with SIGNO less than/equal to 3618A.
g. LT Sel: Lieutenants (junior grade) with a DOR of 01JUL22 or earlier.
h. LTJG Sel: Jun 2023 Board: Ensigns with a DOR of 31JUL22 or earlier. (See Note
1)
i. LTJG Sel: Nov 2023 Board: Ensigns with a DOR of 31JAN23 or earlier.
j. CWO4 Sel: CWO3 with a DOR of 15DEC20 or earlier.
k. CWO3 Sel: CWO2 with a DOR of 15DEC20 or earlier.
Note 1: The Jun 2023 Lieutenant (junior grade) Selection Board is a PY23 Board.
Note 2: Temporary lieutenants in zone for promotion to CWO3 and CWO4 cannot
delay their annual 31MAY23 OER (applies to CWO to LT only).
5. OERs for all officers should arrive at CG PSC NLT 45 days after the end of
period (EOP) date to provide ample opportunity for review, corrections (when
required), validation, and entry into an officer’s official record. Ensure that the correct forms (Revision 02/19) are used. Current forms are found via OPM-3 Share Point Page: https://uscg.sharepoint-mil.us/sites/psc_spo/psc-opm/opm-3/SitePages/OPM-3.aspx
Overtyping previous forms may cause delay in validation. Send ADPL OER submissions to OPM-3 at HQS-SMB -PSC-OPM-OER@uscg.mil and IDPL OER submissions to RPM-1 at HQS-SMB-CGPSC-RPM-OER@uscg.mil. OERs for board or panel candidates should be marked URGENT: BOARD/PANEL CANDIDATE, should include the ROOs last name and be specific as to which
Board/Panel in the subject line to ensure priority review (e.g. URGENT: BOARD
CANDIDATE-SMITH AB-O2 PROMOTION).
6. Refs A and D contain OER procedures and best practices. Of note:
a. Ensigns going before the NOV23 ADPL LTJG Board will have an OER with EOP
30SEP23; rating chains shall ensure OER submissions reach PSC no later than
31OCT23. This is less than the normal 45-day submission timeframe.
b. Lieutenants (junior grade) above and in zone (ADPL and IDPL) must have a
current OER ending on or before 30JUN23 vice 31JUL23 to ensure enough time to
complete the validation process and enter the OER into officer records.
7. Reserve Officers on Active Duty for Operational Support (ADOS) or Involuntary
Active Duty must follow procedures outlined in ref A.
8. Officers assigned to Duty Under Instruction (DUINS) who are in or above zone
for promotion shall follow the regular DUINS submission schedule. Ensigns
assigned to flight school for their first tour shall receive a DUINS OER with
an end of period date of 30 April. This OER is optional if a regular OER was
completed within the previous 184 days. All other DUINS OER submissions,
regardless of pay grade, are annual and end on 30 June (exception: detachment
of officer). The period of report for DUINS OER shall not exceed 18 months,
this includes ensign and lieutenant (junior grade) submissions.
9. Officers eligible for consideration by Boards and Panels should review their
Official Military Personnel File (OMPF) via iPERMS for accuracy. Members with documents that
require upload to a member's OMPF should contact their Servicing Personnel
Office.
a. Employee Summary Sheet (ESS): The ESS is routinely used by Boards and Panels
and draws information from Direct Access. Officers should ensure correctness
and completeness by updating Direct Access well before the convening date of
the applicable Board or Panel.
b. Officer Specialty Management System (OSMS): Officer Specialty Codes (OSCs)
appear on an officer's ESS and in Direct Access. Ref E details the application
process for assigning/deleting OSCs. Important notes:
i. Legacy OSCs: OSCs earned prior to 2019 are not invalidated will still appear on both the ESS and in Direct Access.
ii. Specialty Considered Selection (SCS): Per refs B and F, SCS may be authorized by individual promotion boards; candidates should ensure their OSCs are current and accurate.
iii. Submission requirements: Board or panel candidates should apply for OSCs at
least 90 days in advance of board/panel convening date and must include URGENT:
BOARD/PANEL CANDIDATE (with the specific board/panel) in the application email
subject line (e.g. URGENT O5 BOARD CANDIDATE). Without the appropriate email subject line your application may not be prioritized. Applicants will receive an auto
-reply to signal the application was received. Please be patient as application
processing time may take up to 60 days. Local Servicing Personnel Offices are not authorized to assign OSCs to an officer's record.
iv. OSC applicants should ensure they use 5319A to apply for Specialties (OAR10, OAP10, FIN10, etc) and use 5319B to apply for Subspecialties (OAR11, AVI12, SEI17, etc.)
v. Combine and submit multiple OSC applications in a single email.
vi. Application endorsements should be signed by those designated IAW ref E.
vii. OSC applications and questions should be directed to the OSMS
Program Manager at HQS-SMB-CGPSC-OPMOSMS@uscg.mil. All OSMS resources are
available on the OSMS Share Point Page https://uscg.sharepoint-mil.us/sites/psc_spo/psc-opm/opm-3/SitePages/Officer-Specialty-Management-System-(OSMS).aspx. OPM-3 is not authorized to release copies of OERs or any documents contained in a member's Coast Guard Official Military Personnel File (OMPF). Members can check their record in iPERMS https://iperms.mymilrecord.uscg.mil/login/ . OPM-3 and RPM-1 ensure OERs are validated and uploaded into an officer's record. Board/panel candidates should confirm their imaged record is complete.
10. The Record of Professional Development (CG-4082): All officers are
recommended to submit an updated CG-4082 prior to a promotion board. When
submitting a new CG-4082, any previous CG-4082s will be removed from the OMPF.
If there is information from a previous CG-4082 that should be included in the
record, ensure that information is included on the new CG-4082. Guidance on
what is authorized on a CG-4082 can be found in Chapter 4.c of ref G. More
information is available on the OPM-4 Share Point Page: https://uscg.sharepoint-mil.us/sites/psc_spo/psc-opm/opm-4/SitePages/OPM-4.aspx.
11. AY24 Postgraduate and Advanced Education program applicants are reminded of the OER submission deadlines published in ref (h).
12. For additional information regarding OER submission requirements, contact CG
PSC-OPM-3 (ADPL officers) at HQS-SMB-PSC-OPM@uscg.mil or CG PSC-RPM-1 (IDPL
officers) at HQS-SMB-CGPSC-RPM-OER@uscg.mil.
13. RDML D. C. Barata, Commander, CG Personnel Service Center sends.
14. This message will remain effective for 1 year from date of promulgation.
15. Internet release is authorized.
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