ALCOAST 382/22 - OCT 2022 FY23 RESERVE ACTIVE DUTY FOR TRAINING (ADT) SCHEDULING REQUIREMENTS

R 061521Z OCT 22 MID200080321163U
FM COMDT COGARD WASHINGTON DC
TO ALCOAST
BT
UNCLAS
ALCOAST 382/22
SSIC 1570
SUBJ: FY23 RESERVE ACTIVE DUTY FOR TRAINING (ADT) SCHEDULING
REQUIREMENTS
A. Reserve Policy Manual, COMDTINST M1001.28D
B. Reserve Duty Status and Participation Manual, COMDTINST M1001.2
C. Financial Resource Management Manual (FRMM), COMDTINST M7100.3F
1. This ALCOAST announces key deadlines for Selected Reserve
(SELRES) members and commands scheduling Active Duty for Training
(ADT) in FY23.
2. A ready Reserve Component (RC) is key to strengthening national
preparedness, resilience, and maintaining the Coast Guard's ability
to respond to contingencies. It requires leadership to create an
environment that promotes SELRES competency attainment. Commands
and supervisors should forecast unit training plans and link them
to ADT schedules well in advance to maximize SELRES training
opportunities and resulting competency attainment.
3. In accordance with REFs (A) through (C) SELRES members may
complete ADT throughout FY23 (01 October 2022 to 30 September
2023) if the requested ADT has been approved and scheduled
in Direct Access (DA) by the established deadlines below.
Particular attention must be paid to the critical dates
and scheduling deadlines in paragraph 8. Scheduling deadlines
are intended to promote unit-level planning and support both
operational and financial management needs.
4. Initial Active Duty for Training (IADT): IADT orders for
recruit training (Boot Camp, DEPOT, and "A" school) may be
entered, processed, and executed at any time during FY23.
To ensure orders are funded correctly, IADT orders for SELRES
members must be created and authorized in Direct Access
using the Reserve Training (RT) funding DEPTID: 048206.
5. Active Duty for Training - Other Training Duty (ADT-OTD):
COMDT (CG-R82) anticipates limited ADT-OTD funding in FY23.
No member is authorized to perform ADT-OTD until funds have
been provided to, and duty is authorized by the District
(dxr)/PAC-13 RT funds manager. ADT-OTD funding must be
prioritized for "C" School quotas. ADT-OTD orders
must provide training related to the member’s position,
specialty or rating.
6. Active Duty for Training - Annual Training (ADT-AT):
a. SELRES members are authorized 12 days of ADT-AT (exclusive
of travel) unless assigned to a Port Security Unit (PSU),
Maritime Expeditionary Security Group (MESG), or Maritime
Expeditionary Security Squadron (MSRON). SELRES members
assigned to a PSU, MESG, or MSRON are authorized 15 days
of ADT-AT (exclusive of travel).
b. The ADT-AT requirement is met by the completion of IADT,
and by Active Duty Other than for Training (ADOT), as long as
the duty is rating, specialty, or position related training in
accordance with 3.B.1.r of REF (B). Members who enter the SELRES
after completing 30 days or more of active duty are not
obligated to complete the annual ADT-AT requirement within the
same fiscal year. However, members who have completed more
than 30 days of active duty may complete ADT-AT, if funds
are available and with District (dxr)/PAC-13 approval.
c. Funding priority for ADT-AT must be given to position-
assigned competencies and advancement requirements, followed
by Watch Quarter and Station Bill (WQSB) qualifications. Only
after completing all three of the requirements may SELRES members
request ADT for other professional development. Commands and
supervisors must validate ADT requests against position competency
requirements as well as formal school schedules and available
quotas in CG-TMS to ensure SELRES members do not utilize
their ADT prior to issuance of formal training orders, such
as CPOA. Utilization of ADT-AT prior to receipt of a formal
training quota may result in forfeiture of the training
opportunity. Additional orders to attend the formal training
will be subject to District (dxr)/PAC-13 approval and
funds availability.
d. District (dxr)/PAC-13 staffs may issue ADT-AT (and ADT-OTD)
orders in excess of 12 days (15 for PSU/MESG/MSRON) for formal
school attendance. However, ADT-AT/ATD-OTD orders shall not
exceed 30 days without prior authorization from COMDT
(CG-R82).
e. SELRES members (new accessions or members who RELAD
from active duty) who affiliate at any time during FY23 are
authorized to perform ADT subject to availability of funds.
f. SELRES members who have submitted a Reserve Retirement
Transfer Request (Form CG-2055A), Change in Reserve Component
Category (Form CG-1001), or who plan to or are required to
separate/retire during FY23, are not authorized to perform
ADT-AT or ADT-OTD unless duty is deemed necessary by the
member’s command. This requirement must be validated by a
Commanding Officer, Officer-in-Charge or an O5 or above in
the SELRES member’s chain of command, and is subject to
funds availability and District (dxr)/PAC-13 approval.
g. Servicing District (dxr)/PAC-13 may authorize non-
consecutive ADT-AT when the command (Commanding Officer,
Officer-in-Charge or an O5 or above) determines the nature
of the training allows its accomplishment in small increments
or when needed to accommodate attendance at formal training
courses that are less than 12 days in duration. When
non-consecutive orders are authorized, travel allowances
must be authorized IAW the Joint Travel Regulations.
District (dxr)/PAC-13 should carefully consider the
service need and identify increased travel costs (in
excess of consecutive ADT-AT orders) resulting from
discretionary non-consecutive duty.
7. Management Responsibilities:
a. Duty not performed IAW this message and REFs
(A) through (C) may be subject to recoupment.
b. Accurate and timely management of ADT orders
is a Command and District (dxr)/PAC-13 responsibility.
Direct Access User Guides are available on the Pay and
Personnel Center (PPC) website at:
(Copy and Paste URL Below into Browser)

http://www.dcms.uscg.mil/ppc/pd/da/

Commands, Reserve Force Readiness System (RFRS)
staffs, Senior Reserve Officers (SROs), Senior
Enlisted Reserve Advisors (SERAs), and supervisors of
SELRES members shall familiarize themselves with the
Direct Access User Guides outlining reserve processes.
c. Active duty orders must be generated in writing, in
advance of SELRES members reporting for duty IAW Chapter
2.B.3 of REF (B). Orders should be issued at least 30 days
before the scheduled duty to allow SELRES members time to
provide notification to civilian employers and family members.
d. Supervisors must notify the servicing Personnel and
Admin (P and A) staff of any change to orders in Direct
Access to facilitate reallocation of training funds.
e. Reserve Training funds managers must ensure
obligations and expenditures do not exceed FY23 distributions
IAW Chapter 5.6 of REF (C). To comply with Chapter 5.6.4 of
REF (C), RT funds managers must continuously monitor their
accounts to ensure obligations for approved ADT (and other
active duty orders) are executed as scheduled and by the
deadlines established in paragraph 8. Special attention
should be given to obligations resulting from unexecuted
orders, including travel orders. Districts (dxr) and PAC-13
shall review unexecuted orders (including proposed) no less
than monthly to ensure past due orders are executed or
cancelled, as appropriate. Minimizing unexecuted past due
orders is a crucial step to minimizing accumulation of
residual obligations and undelivered orders (UDOs) and
allow for reallocation of training funds.
f. It is a violation of the Antideficiency Act (ADA),
outlined in REF (C), for Area/DOL/District funds managers to
obligate or exceed funds over the amount allotted to them.
Obligations that exceed the amount allotted to Area/DOL/District
RT funds managers requires prior, written approval from COMDT
(CG-R82).
8. Deadlines:
a. 01 October 2022: SELRES members may request ADT-AT orders
in Direct Access. District (dxr)/PAC-13 staff may begin to
execute once FY23 funds have been allocated by COMDT (CG-R82).
b. 30 June 2023: Deadline for SELRES members to request ADT-AT
orders in Direct Access. SELRES members who miss the 30 June 2023
deadline risk not meeting satisfactory participation standards
outlined in Chapter 3.B of REF (B) and may only schedule ADT with
approval from their supporting District (dxr)/PAC-13, if funding
is available. District (dxr)/PAC-13 staffs may require earlier
timelines.
c. 21 July 2023: Deadline for District (dxr)/PAC-13 to
authorize and obligate funding for orders for the remainder of
the fiscal year.
d. 01 August 2023: COMDT (CG-R82) will begin to sweep and
re-obligate any unobligated District (dxr)/PAC-13 RT funds.
9. Rescheduling: ADT orders may be rescheduled after the
30 June 2023 deadline subject to the approval by the
District (dxr)/PAC-13 and must only be approved if
funding is available.
10. Area/DOL/District (dxr)/PAC-13 POCs responsible for
managing the administration of this ALCOAST across their
areas of responsibility:
a. LANT-1: CDR John Hughes, (757) 398-3911
b. PAC-1: CDR Stephen Donley, (510) 437-3564
c. DOL-1: LCDR Jasmine Barnard, (757) 628-4868
d. PAC-13: LCDR Toni Zimmerle, (510) 437-3354
e. D1 (dxr): CDR Melissa Ransom, (617) 223-3475
f. D5 (dxr): CDR Andrew Brennecke, (757) 483-8579
g. D7 (dxr): CDR Greg Peck, (305) 415-7070
h. D8 (dxr): CDR Diana Harris, (504) 671-2333
i. D9 (dxr): LCDR Eric Meaders, (216) 902-6096
j. D11 (dxr): CDR Victoria Taylor-Davis, (510) 437-5352
k. D13 (dxr): CDR Kelly Turner, (206) 220-7164
l. D14 (dxr): LCDR Jacqueline Bethel, (808) 535-3354
m. D17 (dxr): LCDR David Holden, (907) 463-2102
11. COMDT (CG-R82) Point of Contact: CDR Jarod Ross, (202) 475-5439
12. RADM M. L. Lafferty, Assistant Commandant for Reserve
(CG-R), sends.
13. Internet release is authorized.