ALCOAST 099/22 - MAR 2022 PERMANENT CHANGE OF STATION (PCS) TRAVEL CLAIMS, ADVANCES AND TRAVEL RESERVATIONS FOR MILITARY MEMBERS

R 231543Z MAR 22 MID200001603342U
FM COMDT COGARD WASHINGTON DC
TO ALCOAST
BT
UNCLAS
ALCOAST 099/22
SSIC 1401
SUBJ: PERMANENT CHANGE OF STATION (PCS) TRAVEL CLAIMS, ADVANCES
AND TRAVEL RESERVATIONS FOR MILITARY MEMBERS
A. ALCGPSC 082/21 GUIDANCE FOR REQUESTING ADVANCE DISLOCATION
ALLOWANCE (DLA) DURING FINANCIAL SYSTEM MODERNIZATION SOLUTION
(FSMS) CUTOVER
B. ALCGPSC 087/21 GOVERNMENT TRAVEL CHARGE CARD (GTCC) PROGRAM:
FINANCIAL AND TRAVEL SYSTEM TRANSITION GUIDANCE
1. Since September 2021, CG Pay and Personnel Center (PPC) has
received and conducted pre-payment audits for TPAX submissions to
pay PCS travel claims. However, with the transition to the new
financial system TPAX no longer has the ability to pay members PCS
claims.
2. PPC developed a process guide for processing backlog and future
PCS claims.
3. Unit Commanders, Commanding Officers, OICs, and Supervisors
should query staff to identify members who were not reimbursed for
PCS moves and direct them to complete tasks necessary to liquidate
travel claims using the E-Government Travel System (ETS).
4. A guide for using the only approved method for paying these
outstanding claims is available on the PPC travel webpage at:
(Copy and Paste URL Below into Browser)

https://www.dcms.uscg.mil/Portals/10/CG-1/PPC/GUIDES/TRAVEL/
TPAXETSPCSGuide.pdf?ver=ija7XQoqwNIdFovr7J_uHg%3d%3d&timestamp=
1647265549503

5. Members requiring an advance for Dislocation Allowance (DLA)
should continue to follow guidance in REF (A). In the near future,
Direct Access (DA) will send a Line of Accounting for the DLA amount
and will allow ETS to pay DLA. Once the change is confirmed PPC will
update the guide and website.
6. If a member received an advance payment for DLA using DA, DLA
reimbursement should not be included in the TPAX submissions. The
TPAX reimbursable amounts paid by ETS are auditable and compared
to reports documenting previous payment(s) for DLA.
7. Due to the complexity of PCS travel, members requiring airfare
or use of the Alaska Marine Highway System should contact CWTSATO
Travel at 800-753-7286. Members departing Alaska should contact El
Sol Travel for reservations for either at 844-977-1157.
8. Instructions for separated and retired members will be released
in future correspondence. Members may consider using a travel
arranger to help process final travel claims.
9. Additional instructions for processing overpayments are being
developed.
10. There is current design work to automate PCS payments using a
new software which will interface with the new financial system.
Additional communications will establish transition timelines and
will determine which members will begin processing PCS travel in
the new system.
11. The Government Travel Charge Card (GTCC) is authorized for
specific PCS expenses. Members should follow guidance in REF (B).
12. The process to obligate funds and allow payments for backlogged
civilian PCS claims is still being developed.
13. For other related ETS or Travel Management Officer (TMO)
questions, please contact CDR William Suter, TMO Implementation
(CG-133) at (202) 475-5377 or William.W.Suter@uscg.mil.
14. Dr. D. M. Navarro, Deputy Assistant Commandant for Human
Resources (CG-1D), sends.
15. Internet release is authorized.