ALCOAST 091/22 - MAR 2022 AY2022 PERSONALLY PROCURED MOVEMENTS (PPM) OF HOUSEHOLD GOODS (HHG)

R 171820Z MAR 22 MID600051619862U
FM COMDT COGARD WASHINGTON DC
TO ALCOAST
BT
UNCLAS
ALCOAST 091/22
SSIC 4050
SUBJ: AY2022 PERSONALLY PROCURED MOVEMENTS (PPM) OF HOUSEHOLD
GOODS (HHG)
A. The Joint Travel Regulations (JTR)
B. Coast Guard Supplement to the Joint Travel Regulations (CGS-JTR),
COMDTINST M4600.17 (series)
C. Government Travel Charge Card (GTCC) Program Policies and
Procedures, COMDTINST M4600.18 (series)
1. The HHG transportation peak season, which runs from 15 May
through 31 August, is fast approaching. During peak season it may be
difficult to secure a Government-contracted transportation service
provider (TSP) that meets the member's desired packing, pick-up,
and delivery dates. If a TSP cannot be contracted, or if a member
prefers, they may perform a full or partial PPM and receive the
incentive payment of 100% of the government's constructed expense,
not to exceed the authorized weight allowance as published in
Par. 051401 of REF (A) at:
(Copy and Paste URL Below into Browser)

https://www.defensetravel.dod.mil/Docs/perdiem/JTR.pdf

2. Members are responsible for understanding their HHG entitlements
found in REFs (A) and (B) and the proper PPM process contained in
this ALCOAST. Waivers of the requirements in this ALCOAST will not
be approved. To prevent delays or denial of PPM claims, commands are
highly encouraged to provide all members departing on PCS orders or
separating from the Coast Guard a printed copy of this ALCOAST, and
include HHG counseling on their PCS check-out sheets.
3. IAW Ch. 1, Par. D. of REF (C), use of a GTCC for transporting
HHG is prohibited, to include expenses incurred from a PPM, and may
result in administrative and/or disciplinary action, and closure of
a member's GTCC account.
4. Coast Guard members frequently receive PPM counseling from
transportation officers (TOs) operated by other military service
branches. To avoid confusion and ensure PPM claims are in compliance
with current Coast Guard requirements, members should visit
(Copy and Paste URL Below into Browser)

https://www.uscg.mil/fincen/dity/

for the PPM Checklist and further guidance on obtaining accurate
weight tickets, especially if towing a privately owned
vehicle (POV).
5. PPM authorization is made with an Application for Personally
Procured Move and Counseling Checklist, DD Form 2278 from their
point of origin TO, generated by the Defense personal Property
System (DPS) at:
(Copy and Paste URL Below into Browser)

www.militaryonesource.mil

Members must register for a username and password with a valid
civilian email account. Once the member's HHG move has been
requested in DPS, a copy of the signed PCS orders must be
provided to the origin TO for approval.
6. PPM claims that do not include an authorized DD Form 2278 or
approved authorization for self-procured storage from origin
are not eligible for the incentive payment, unless the origin
TO approves via memorandum an "after-the-fact" PPM based on
circumstances beyond the member's control (e.g., severe weather
conditions, medical emergencies, or short-fused PCS orders)
that prevented proper PPM counseling.
7. PPMs may be conducted in a variety of ways, including privately-
contracted TSPs, self-service moving companies, use of a privately
owned or rental vehicle or trailer, or any combination thereof.
Members should seek the guidance of their origin TO to best estimate
potential financial impacts of performing a PPM based on their
individual allowance and circumstance.
8. Members must provide certified unloaded and loaded weight tickets
from the weight scale nearest to the origin, destination, or any
combination thereof. Both the loaded and unloaded tickets must
notate the member's name and employee identification number, clearly
indicate which vehicle is being weighed, and whether the weight
ticket is for an unloaded/loaded vehicle or trailer. Vehicle
registrations may not substitute for an unloaded weight ticket for
a PPM claim. PPM claims submitted without proper weight tickets will
be reimbursed only for actual costs as shown with itemized receipts.
PPMs performed before the date of this ALCOAST that were paid actual
costs because the weight tickets were not obtained at origin, may
not be resubmitted for incentive payment.
9. Members contracting their own TSP should be aware that full
replacement value insurance may not be included, and any damage
claims must be handled privately with their contracted TSP. Also,
members contracting a self-serve moving company must remind the
contractor that unloaded and loaded weight tickets for portable
containers are required to receive an incentive payment.
10. Locations not having HHG transportation rates on file are known
as one-time only (OTO) locations. Members conducting a PPM to,
from, or between OTO locations may only be reimbursed for authorized
actual expenses and not the incentive payment listed in Par. 1 of
this ALCOAST. For a member to be reimbursed for conducting an OTO
PPM they must request a memorandum from their local TO authorizing
an actual cost PPM, and submit the memorandum along with a completed
Travel Voucher or Subvoucher, DD Form 1351-2, a copy of their signed
orders, and receipts to the Coast Guard Finance Center. Members
mailing HHG through the U.S. Postal Service (USPS) can only be
reimbursed for actual costs. PPMs conducted through the USPS must be
entered in DPS as an actual cost PPM. When there are no OTO rates on
file the TO will need to request the rates from TRANSCOM and include
a written request from the member pertaining to the move. The TO
will need to calculate the farthest distance in the US and if the
rate that TRANSCOM provides exceeds the cost calculated by the TO
they will need to advise the member of any excess cost they may
incur for the move.
11. COMDT (CG-1332) POCs are CWO Petrice Blanco and YNC Brittney
Gatewood at: HQS-DG-lst-CG-1332-travel@uscg.mil.
12. CAPT Thomas H. King Acting Director of Military Personnel
(CG-13), sends.
13. Internet release is authorized.