ALCOAST 453/21 - DEC 2021 FINANCIAL SYSTEMS MODERNIZATION (FSMS) GO-LIVE STATUS

R 131429Z DEC 21
FM COMDT COGARD WASHINGTON DC
TO ALCOAST
BT
UNCLAS
ALCOAST 453/21
SSIC 7000
SUBJ: FINANCIAL SYSTEMS MODERNIZATION (FSMS) GO-LIVE STATUS
A. COMDT COGARD WASHINGTON DC 212055Z MAY 21/ALCOAST 194/21
B. COMDT COGARD WASHINGTON DC 301527Z JUN 21/ALCOAST 237/21
C. COMDT COGARD WASHINGTON DC 062015Z AUG 21/ALCOAST 286/21
D. COMDT (CG-91) FSMS Memo dtd 09AUG21 (NOTAL)
E. COMDT COGARD WASHINGTON DC 202022Z AUG 21/ALCOAST 300/21
F. PCN 05-12-2021
G. United States Coast Guard (USCG) Process Guide for FSMS
Cutover Period
H. COMDT COGARD WASHINGTON DC 141601Z SEP 21/ALCOAST 335/21
I. COMDT COGARD WASHINGTON DC 301111Z SEP 21/ALCOAST 356/21
J. COMDT COGARD WASHINGTON DC 091642Z NOV 21/ALCOAST 411/21
K. COMDT COGARD WASHINGTON DC 302340Z NOV 21/ALCGFIN 041/21
L. COMDT COGARD WASHINGTON DC 092116Z DEC 21/ALCGFIN 043/21
1. This ALCOAST provides a Financial Systems Modernization
Solution (FSMS) cutover and transition status update. The Coast
Guard's FSMS Go-Live is four weeks behind schedule; however, the
new scheduled Go-Live date is 17 December. All stakeholders are
working hard to execute the earliest possible Go-Live date.
2. Access Lifecycle Management (ALM): Users who successfully
provisioned through ALM will be able to log on as soon as the
system is available. The first activity will be to verify that
user responsibilities in FSMS align with the roles requested
through ALM. Note that there may initially be system performance
issues or latency due to a significant number of new users in the
FSMS system that previously only TSA, CWMD, and FINCEN used.
There are frequent issues in FSMS with JAVA so a user guide for
steps to overcome any JAVA issues and will be made available
before Go-Live.
3. Training: FSMS users can access training to help them prepare
for FSMS Go-Live on the Common Core Learning Platform:
(Copy and Paste URL Below into Browser)

https://cg.portal.uscg.mil/communities/cgcc/LP/Index2.html

4. FSMS Assistance Support Team (FAST): The FAST MS Teams page will
remain active following Go-Live but will be more robust. For the
first three weeks of FSMS, Field Liaison Officers (FLOs) will stand
a live watch of the teams' chat for questions from 0600-1800 (EST)
Mon-Fri. FLOs will be readily available to answer FSMS questions in
real-time. However, considering the unfamiliarity of FSMS, it is
likely that they will not know the answers to many of the questions.
In those cases, FLOs will direct users to the FAST Help Ticket
system where the questions will be directed to staff and program
SMEs. However, throughout this transition financial policies and
support team processes for emergency purchases remain unchanged.
If there is an emergent need, Support Teams/Units can implement
their emergency procurement process regardless of their
familiarity of FSMS. Like common troubles with our legacy systems,
system error or users' challenges should not be an impediment
supporting operations.
5. Open Obligations: Open obligations from the Core Accounting
System have been migrated and will be in FSMS in the new
appropriation structure, project, and task. Obligations from CFS,
ETS2, Aux Data, and some Direct Access obligations (PCS orders
and some reserve orders) will be loaded into FSMS before or shortly
after Go-Live. Not all CFS entries will migrate to FSMS, which
will create a difference in the amount FSMS shows for funds
available on a task and what was available in CFS. This will be
the case until all cutover period obligations are entered in FSMS
(manual and migrated). To avoid over obligating funds, project
owners should refer to their closing task balances in CFS as their
opening balances in FSMS and maintain a balance ledger until all
manual entries from the cutover period are completed in FSMS.
Any obligations from these systems that fail to transmit will need
to be obligated manually. Responsible offices will be notified if
any of their obligations failed to load. Any obligations that were
not entered into CAS or systems listed in the previous sentence
should be entered into FSMS as soon as possible to ensure vendors
and members can receive payment. Additionally, responsible offices
will be contacted after cutover regarding any FPD transactions that
could not be loaded due to reconciliation issues or where data
defaults performed during cutover will necessitate clean-up. Data
clean-up is also anticipated with regards to 183 Reimbursable
Agreements where cutover adjustments were needed in order to
facilitate migration.
6. Invoice Payment Priority: Upon Go-Live, FINCEN will have more
than 16,000 vendor invoices and employee vouchers in backlog.
Priority will be placed on utilities, small businesses, member
payments, and large dollar contract payments. The remaining
invoices will generally be processed on first in, first out
methodology.
7. Interagency Agreements - USCG as Requesting Agency: Any new
Interagency Agreements (IAA), both assisted (Interagency
Acquisitions (IA)) and non-assisted (Interagency Reimbursable Work
Agreements (IRWA)) that were not migrated from CAS or CFS should
be entered into FSMS manually as soon as possible. This includes
the various acceptable Order formats of IAAs including FS7600B,
DD448/DD448-2, etc.
8. Government Purchase Cards (Purchase and Fuel): Each purchase
card transaction will be matched to an obligation by the card
holder in FSMS. Approving officials will approve them in FSMS.
During cutover, Purchase Card Application (PCA) continued to be
used to validate and certify charges for DHS reporting. However,
any purchase card transaction that was not processed in CAS and was
included on PES will still need to be matched to the obligation by
the cardholder and approved by the AO. This reconciliation should
be accomplished as soon as possible.
9. Reporting Capabilities: FSMS has some reporting capability
available upon Go-Live. If not already done, users should request
the BI Inquiry (Business Intelligence) role in ALM. Provisioning
for BI Inquiry only requires supervisor approval in ALM, so users
can be provisioned for this role quickly. Additional reporting
capability will be available when the Financial Management and
Procurement Data Repository (FMPDR) is available in early calendar
year 2022.
10. Thank you for your continued professionalism and flexibility
during this complicated transition period. Additional information
can be found in REFs (A) thru (L).
11. POCs:
      a. Craig Bennett, COMDT (CG-8D), (202) 372-3476, Email:
Craig.A.Bennett@uscg.mil
      b. Keith O'Neill, USCG Head of the Contracting Activity (HCA),
(202) 475-3750, Email: Keith.O'Neill@uscg.mil
      c. CAPT William Arritt, FMPS Deputy Director, (202) 372-4674,
Email: William.L.Arritt@uscg.mil
      d. CAPT Adam Kerr, COMDT (CG-9336) FMSII Team Lead,
(202) 475-3039, Email: Adam.L.Kerr@uscg.mil
      e. CAPT Erich Klein, Deputy Director of Financial Operations/
Deputy Comptroller, (202) 372-3652, Email: Erich.F.Klein@uscg.mil
      f. Mr. Stephen J. Weagraff, COMDT (CG-86) Office of Financial
Systems Business Requirements, (202) 372-3675, Email:
Stephen.J.Weagraff@uscg.mil
12. RDML M. J. Fedor, Assistant Commandant for Resources (CG-8),
sends.
13. Internet release is authorized.