ALCOAST 377/21 - OCT 2021 E-GOV TRAVEL SYSTEM (ETS) IMPLEMENTATION UPDATE ONE

R 131305Z OCT 21
FM COMDT COGARD WASHINGTON DC
TO ALCOAST
BT
UNCLAS
ALCOAST 377/21
SSIC 7000
SUBJ: E-GOV TRAVEL SYSTEM (ETS) IMPLEMENTATION UPDATE ONE
A. COMDT COGARD WASHINGTON DC 011331Z OCT 21/ALCOAST 361/21
1. The initial 72-hour period for establishing ETS accounts is
complete. Members who did not establish accounts are encouraged
to wait for a second email invitation from CWTSato Travel on 21
October 2021 which will open another 72-hour window to activate
an account. Members who did not establish an account that have
travel prior to 21 October should notify their Approving
Official (AO) to initialize their accounts. Invitations will be
delivered from etravelservices@cwtsatotravel.com. Some members
have not received invitations due to conflicts with migrated
profile information. AOs will verify member's existence within
ETS and select the "initialize user" function. If member is not
located in ETS, the AO should submit PPC trouble ticket to build
an ETS profile.
2. Initial security login information requests an E2 User ID
followed by a request for Social Security Number (SSN) or Employee
ID. Coast Guard members will not use a SSN for ETS. The E2 User ID
is USCG-EMPLID. (NOTE: Do not type "EMPLID". Enter your unique
employee identification number.) Additional guidance is
available on the PPC Website located at:
(Copy and Paste URL Below into Browser)

https://www.dcms.uscg.mil/ppc/travel/ets/

3. AOs have administrative privileges to unlock and initialize any
CG member accounts. AOs also have the ability to pull reports.
REF (A) provides guidance to verify approver pools. AOs can make
adjustment to Funds Approver pools and AO pools to ensure proper
routing of travel claims.
4. Members requiring ETS Pool correction should request assistance
from their AO. AOs will serve as the liaison to PPC Travel Assist
Team (TAT). If a member is required to travel within 48 hours, and
the AO is unable to assist, the member may call the TAT.
5. Travel during cutover period: Members should continue to use CG
Form 2070 submitted to their administrative support personnel, as
previously required when using TPAX. For an urgent travel need or
members needing to use the Centrally Billed Account (CBA),
administrative support personnel shall provide orders using CG Form
4251. The forms have not been updated for the new Lines of
Accounting (LOA) information, however, there are sufficient fields
to capture the appropriate LOA for later entry into ETS when
submitting the settlement.
6. Travelers with a need to travel within 48 hours will need to
contact CWTSato at 800-753-7286 to ensure ticketing. Members using
the CBA will be required to submit orders via methods outlined in
REF (A). Orders for any member traveling using the CBA should state
that the member is authorized to use the CBA.
7. Members that were not paid for their FY21 travel prior to
cutover will need to access ETS once the new financial system is
active and submit for settlement. Open obligations will be migrated
to ETS to allow members to submit travel claim.
8. Members are highly encouraged to participate in training sessions
scheduled through the end of the calendar year. Members with
connectivity issues may review information on the PPC website,
which includes copies of training presentations. AOs are required
to register for and attend an online session. Links to registration
are located on the PPC website.
9. Email inquiries regarding ETS travel policy, workforce training
schedule, or general questions must be routed through an AO to
Travel Management Office at:
HQS-SMB-CG-1332-TravelManagementOffice@uscg.mil.
10. For other related ETS or Travel Management Officer (TMO)
questions, please contact CDR William Suter, TMO Implementation
(CG-133) at (202) 475-5377 or William.W.Suter@uscg.mil.
11. RADM E. C. Jones, Assistant Commandant for Human Resources
(CG-1), sends.
12. Internet release is authorized.