ALCGPSC 048/21 - OFFICER POSTGRADUATE AND ADVANCED EDUCATION APPLICATION PROCESS FOR ASSIGNMENT YEAR 2022 (AY22)

07 MAY 21

ALCGPSC 048/21
UNCLASS //N01500//
SUBJ: OFFICER POSTGRADUATE AND ADVANCED EDUCATION APPLICATION
PROCESS FOR ASSIGNMENT YEAR 2022 (AY22)
A. CG PERFORMANCE, TRAINING, AND EDUCATION MANUAL, COMDTINST
M1500.10 (SERIES)
B. ACTIVE DUTY OFFICER POSTGRADUATE AND ADVANCED EDUCATION
APPLICATION PROCESS GUIDE ASSIGNMENT YEAR 2022
C. OFFICER ACCESSIONS, EVALUATIONS, AND PROMOTIONS, COMDTINST
M1000.3 (SERIES)
1. This message announces postgraduate and advanced education
(PG/Adv Ed) opportunities offered by the Coast Guard to qualified
officers and select enlisted members. It clarifies the PG/Adv Ed
application procedures outlined in Ref B. Where the application
process guidance in this message conflicts with Ref A, guidance
herein and in Ref B takes precedence. These procedures also
govern enlisted members applying to the Physician Assistant and
Juris Doctorate programs. Separate guidance will be released via
message regarding Senior Education and Fellowship Panels.
2. This season yields many important changes to the PG/Adv Ed
process. Of note:
a. FORCECOM has not released TAB Allocations for AY22. That
message will be released at a later date, but PG season is now
open for research and applying in Direct Access (DA). Reference
paragraph 21 for details. The program DA codes can be found in
the PG Shopping List.
b. OPM-1 will publish a comprehensive PG Shopping List similar to
the Assignment Shopping List released by OPM-2 in AY21. This
excel document can be found on the OPM-1 PG/Adv Ed portal page:
https://cg.portal.uscg.mil/units/psc/psc-
opm/1/c/SitePages/Home.aspx
c. Programs will not be releasing individual solicitation
messages, with few exceptions such as Law, Prevention Industry
Training, IPAP, and OLMSTED. All the information normally
contained in the solicitation messages will be contained in the
PG Shopping List excel document.
d. OPM-1 will be publishing individual program podcasts to
publicize recurring questions about specific programs.
e. The PG panel schedule will be posted in the coming weeks and
is projected to commence OOA 21 June 2021. Do not delay OER
submissions ahead of this panel so as to ensure a complete
record.
3. In order to maintain fairness to all applicants in this highly
competitive process, the published requirements and deadlines are
enforced. Applicants bear the responsibility for ensuring their
application is submitted on time, complete, and in compliance
with applicable instructions and requirements. Applicants are
responsible for working with their command, SPO, Education and
Training Quota Management Command, and PSC Records Branch (BOPS-
MR) to correct any record errors or omissions. Applicants who
fail to meet the established requirements will not be considered
by the selection panels.
4. Eligibility requirements:
a. Must be an ADPL officer. Drilling Reservists and
officers/enlisted members recalled to active duty under Title 10
or ADOS are not eligible to apply.
b. Tour complete in AY22. Officers who are not tour complete,
including those who are in zone for promotion and may transfer
due to promotion, are required to submit a tour completion waiver
if their rotation date is not in AY22. Waiver submission
guidelines are in Ref B, and are due the same date as the “My
Panel Submission” in DA.
c. Unless otherwise stated, must have a minimum of two years
commissioned Coast Guard service at the time of enrollment in the
AY22 academic program.
d. Must receive a positive command endorsement in DA.
e. Not currently enrolled in a PG/Adv Ed program or currently
serving in a follow on tour following completion of a PG/Adv Ed
program.
f. Those members who have attended full-time Coast Guard funded
PG/Adv Ed programs will not normally be selected for additional
programs. However, there are exceptions that will be evaluated on
a case by case basis.
g. Must have a conferred baccalaureate degree at the time of
their My Panel Submission. The only exceptions to this
requirement are those members applying to: Advanced Computer,
Engineering and Technology (ACET), Aviation Engineering Officer
Training (AEOT), Naval Engineering Technology (NET), and
Physician Assistant (IPAP) programs. Applicants to these programs
should consult the respective program information in the PG
Shopping list for specific academic requirements.
h. Officers who are not selected for promotion during the PG/Adv
Ed panel season will be disqualified.
i. Officers who submit retirement or resignation requests will be
withdrawn from further consideration and removed from any PG/Adv
Ed programs for which they were selected.
j. Any member recalled from retirement is not eligible to apply
for PG/Adv Ed opportunities.
k. Permanent and Provisional Reserve Component Managers (RCM’s,
formerly RPA) are only eligible to apply for the Reserve
Resources Management program.
l. Chief Warrant Officers are only eligible to apply for the
Advanced Computer, Engineering and Technology (ACET), and Naval
Engineering Technology (NET) programs.
m. Except for programs specifically designated for senior
officers, applicants who are either O-5, O-5 select, or who will
be in-zone for O-5, will not be selected unless specifically
outlined in the program’s description.
5. Ref B is the primary source for information on properly
completing the application process in Direct Access. Do not use
the "PCS E-Resumes" link when applying to PG/Adv Ed programs,
instead use the "My Panel Submission" link. The Process Guide
(Ref B) contains several checklists and amplifying guidance to
complete the application and command endorsement portion
correctly. Applicants, units, and SPOs should use this guide and
its checklists to ensure eligibility requirements are met.
6. Selection panels are guided by the panel precept and base
their decisions on information in official records and
applications. Panels will see the following for each applicant:
a. OMPF (formerly known as EI-PDR) (note: all service entries,
whether enlisted or officer, will be viewed).
b. Applicant's “My Panel Submission”: PG/Adv Ed choices in
preference order and member Comments.
c. Command endorsement comments.
d. Education and test data from DA.
e. Tour completion date and assignment history.
f. Employee Summary Sheet (ESS) - Panel View.
g. Letters of recommendation are required for the Law, Physician
Assistant, Olmsted, and Dental residency programs only. Letters
of recommendation will not be considered for applicants to any
other program.
h. Some programs require standardized test scores – while they
are not explicitly required for selection at the panel, they
might be required to apply and be accepted to school.
Standardized test scores should be submitted in accordance with
Ref B. NOTE: Standardized test scores are not authorized to be
entered into the OMPF. All AY22 applicants must submit a pdf copy
of standardized test scores, if required by the program, to the
submission inbox listed in paragraph 19, regardless if the scores
were previously entered into the member’s OMPF.
i. OPM-1 recognizes this year, like last year, may pose unique
challenges for members interested in competing for post-graduate
education opportunities. In order to maximize applicant pools,
members will not be disqualified from selection if standardized
test scores are required but not present in a member’s record. If
you have not had an opportunity to complete a standardized test
due to the virus pandemic, you are still eligible for
competition. Applicants are expected to schedule and complete a
test as soon as possible. If selected, attendance to a school’s
program will be contingent upon you demonstrating minimum test
score requirements when you are able to test. This will be
managed with your individual student manager on a case by case
basis.
j. Separate communications to the panel, other than your “My
Panel Submission” comments, are not permitted.
7. Prospective applicants should act now to ensure their OMPF is
complete (e.g., OERs, CG-4082, and academic transcripts).
Officers applying for PG/Adv Ed programs should not delay their
regular annual/semiannual OER submissions.
8. Officers are encouraged to review their Employee Summary
Sheet. The ESS provides a consolidated view of their information
as it appears in DA. This serves as a means for every Coast Guard
member to review his/her personal data and to ensure the
information in Direct Access is updated and accurate.
9. In recent years, the Service has implemented workforce
management tools to improve pilot availability and retention
including Aviation Career Continuation Pay (ACCP) and limiting
Aviator participation in advanced education. These initiatives
have helped increase retention of aviators in operational
assignments. In order to ensure the Service can meet its aviation
mission requirements, in AY22 there will again be restrictions on
aviator eligibility for postgraduate and advanced education
participation. These restrictions will be the same as AY21’s.
This decision will help balance the professional growth
opportunities for aviators and the need for qualified aviators in
our cockpits.
Aviators may apply to the following programs:
a. Academy Company Officer Leadership Studies
b. Academy Instructor
c. Acquisition Systems
d. Advanced JPME
e. Aeronautical Engineering – STEM MBA
f. Aeronautical Engineering – Structures
g. Aeronautical Engineering – Avionics/Project Management
h. Aviation Safety Systems
i. Aviation Engineering Officer Training
j. Flight Safety Officer
k. Financial Management
l. International Affairs
m. Olmsted Scholarship Program
n. Operations Research
o. Organizational Leadership
p. Performance Technology
q. Public Administration
r. Public Affairs
s. Air War College (Command & Staff)
t. Army War College (Command & General Staff)
u. Marine Corps War College (Command & Staff)
v. Naval War College (Command & Staff)
w. Systems Engineering
The AY22 Postgraduate and Advanced Education general precept will
provide direction to limit non-aviation postgraduate panels to
select no more than 3 total Aviators as either primary or
alternate candidates if found best-qualified for selection.
The limits and restrictions to aviator eligibility for
postgraduate and advanced education participation will be
evaluated on an annual basis and will be adjusted as the needs of
the Service dictate.
Aviators should carefully examine Aviation Incentive Pay (AvIP)
gates and upcoming assignment windows when considering
application for any of the aforementioned programs. Follow-on
tours within each field of educational study will not be
deferred. Aviators completing their first operational tour should
expect to remain in an operational assignment for a second
consecutive tour. Questions regarding aviation career decisions
should be referred to the Aviation Assignment Officers.
10. Specific guidance for Reserve officers: Reserve officers on
Extended Active Duty (EAD), as defined in Ch. 1.B of Ref C, may
apply for PG/Adv Ed opportunities. Selected members must sign a
new EAD contract prior to enrollment. The new contract will
include existing obligated service as well as obligated service
incurred upon completion of the PG/Adv Ed program. These periods
of obligated service do not run concurrently. Enlisted members on
EAD may apply for the IPAP program and, if selected, must sign an
active duty agreement extending through the required obligated
service. Only officers on the ADPL are eligible to apply for
PG/Adv Ed opportunities. Officers and enlisted members recalled
to active duty under Title 10, ADOS, or drilling reservists are
not authorized to apply. Permanent and provisional Reserve
Component Managers (RCMs) are only eligible to apply for the
Reserve Resources Management program (repeated above).
11. Specific guidance for PHS officers: PHS officers may only
apply for the Dental residency and Public Health programs when
offered. PHS officers may apply to other health-related programs
(e.g., Health Care Administration) on a case-by-case basis using
PHS-only tabs. PHS officers will incur the same obligated service
commitment for PG/Adv Ed attendance as regular officers.
Questions regarding these issues should be referred to the
respective Headquarters program manager.
12. In accordance with Ref A, PG/Adv Ed school graduates incur
obligated service and should expect to go immediately to program
related staff assignments. See Refs A and B for further
information on obligated service and delayed enrollment.
13. Applicants are encouraged to consider their application and
selection to PG/Adv Ed in the context of their overall career
strategy. Timing of PG/Adv Ed attendance can be critical as the
education and follow-on assignment period together may total up
to seven years.
14. Upon message release, primary selectees will be afforded 5
days to formally accept or decline the TAB offered if the program
selected for is the selectee’s first choice, or if it is the last
program still available for that selectee in the season. This
policy will be strictly enforced, regardless of participation in
Special Assignment Shortlists or Command Screening running
concurrently.
15. Members selected during the AY22 PG/Adv Ed season will be
assigned to Duty Under Instruction (DUINS) in 2022.
16. Primary and alternate selections will be announced via msg
after the PG/Adv Ed panel adjourns and the results are approved.
17. Commandant’s Guidance to PY22 Officer Selection Boards and
Panels will be made available on the PSC (opm-1) PG/Adv Ed Portal
page listed below. All members are encouraged to review this
Guidance.
18. The PG/Adv Ed panel schedule and generic precept will be
available prior to selection panel convening dates on the PSC
(opm-1) PG/Adv Ed Portal page listed below.
19. Deadlines:
a. Application/”My Panel Submission” for all PG/Adv Ed programs
are due on 10 June 2021. The following must be received by this
deadline:
1) “My Panel Submission” including a Command written endorsement
marked final.
2) Waiver requests for eligibility requirements.
b. The following must be completed 10 days prior to the convening
date of the panel for which programs you applied:
1) Test scores correctly entered in DA.
2) Test scores sent to CG PSC (opm-1). If unable to send due to
issues mentioned in 5.i., please ensure you schedule and complete
a test as soon as possible.
3) Completed degree information and corresponding GPA correctly
entered in Direct Access. See the Process Guide for detailed
instructions.
4) Applications submitted in one single PDF document if required.
Please reference specific requirements for Law JD, Law LLM, and
IPAP.
20. For field validation purposes, CG PSC (opm-1) will post the
list of applicants OOA 17 June 2021. This roster signifies that
your DA application was successfully received but does not
confirm an accurate and correct submission or application
package. It remains the member’s responsibility to ensure
accurate application packages are received by opm-1. Please refer
to the guidance in Ref B for verification purposes prior to this
deadline.
21. In the event a program receives no TABs this year, OPM will
contact those who applied directly to re-apply to other programs
if desired. This should not inhibit the fleet from applying to PG
effective immediately.
22. POCs:
a. PG/Adv Ed Questions/Submission inbox: HQS-SMB-CGPSC-opm-1-
PGPanels@uscg.mil.
b. PG/Adv Ed Coordinator: LT Anna Ruth, 202-795-6441.
c. OER Questions: Email PSC (opm-3) via HQS-SMB-PSC-OPM-
OER@uscg.mil.
23. Web Sites:
a. CG PSC (opm-1) Portal Postgraduate/Advanced Education (PG/Adv
Ed) https://cg.portal.uscg.mil/units/psc/psc-
opm/1/c/SitePages/Home.aspx
b. CG PSC (BOPS-MR) OMPF information (formerly PSD-MR, records
branch): https://www.dcms.uscg.mil/Our-Organization/Assistant-
Commandant-for-Human-Resources-CG-1/Personnel-Service-Center-
PSC/BOPS/PSC-BOPS-C/PSC-BOPS-C-MR/PSC-BOPS-C-MR_PDR/
c. CG PSC (opm-3) OER information:
https://cg.portal.uscg.mil/units/psc/psc-opm/opm-
3/SitePages/Home.aspx
d. CG PSC (opm-4) Career Management:
https://cg.portal.uscg.mil/units/psc/psc-opm/opm-
4/SitePages/Home.aspx
e. CG PPC guide to Direct Access:
https://cg.portal.uscg.mil/units/ppc/RoboHelp/DAGP/index.aspx
f. Employee Summary Sheet:
http://cgbi.osc.uscg.mil/2.0/contentpanes/personal_files/summary_
sheet.cfm/
24. RDML Shannon N. Gilreath, Commander, CG Personnel Service
Center, sends.
25. Internet release is authorized.