ALCOAST 083/21 - MAR 2021 PERSONALLY PROCURED MOVEMENTS (PPM) OF HOUSEHOLD GOODS (HHG)

R 031938Z MAR 21
FM COMDT COGARD WASHINGTON DC
TO ALCOAST

UNCLAS
ALCOAST 083/21
SSIC 4050
SUBJ:  PERSONALLY PROCURED MOVEMENTS (PPM) OF HOUSEHOLD GOODS (HHG)
A. The Joint Travel Regulations (JTR)
B. Coast Guard Supplement to the Joint Travel Regulations (CGS-JTR),
COMDTINST M4600.17 (series)
C. Government Travel Charge Card (GTCC) Program Policies and
Procedures, COMDTINST M4600.18 (series)
1. The HHG transportation peak season, which runs from 15 May
through 31 Aug, is fast approaching. During peak season it may be
difficult to secure a Government-contracted transportation service
provider (TSP) that meets the member’s desired packing, pick-up,
and delivery dates. If a TSP cannot be contracted, or if a member
prefers, they may perform a full or partial PPM and receive the
incentive payment of 100% of the government’s constructed expense,
not to exceed the authorized weight allowance as published in
Par. 051401 of REF (A) at: https://www.defensetravel.dod.mil/Docs/
perdiem/JTR.pdf.
2. Members are responsible for understanding their HHG entitlements
found in REFs (A) and (B) and the proper PPM process contained in
this ALCOAST. Waivers of the requirements in this ALCOAST may not be
approved. To prevent delays or denial of PPM claims, commands are
highly encouraged to provide all members departing on PCS orders or
separating from the Coast Guard a printed copy of this ALCOAST, and
include HHG counseling on their PCS check-out sheets.
3. IAW Ch. 1, Par. D. of REF (C), https://media.defense.gov/2017/Mar
/28/2001722985/-1/-1/0/CIM_4600_18.PDF use of a GTCC for
transporting HHG is prohibited, to include expenses incurred from a
PPM, and may result in administrative and/or disciplinary action,
and closure of a member’s GTCC account.
4. Coast Guard members frequently receive PPM counseling from
transportation officers (TOs) operated by other military service
branches. To avoid confusion and ensure PPM claims are in compliance
with current Coast Guard requirements, members should visit
https://www.uscg.mil/fincen/dity/ for the PPM Checklist and further
guidance on obtaining accurate weight tickets, especially if towing
a privately owned vehicle (POV).
5. PPM authorization is made with an Application for Personally
Procured Move and Counseling Checklist, DD Form 2278 from their
point of origin TO, generated by the Defense personal Property
System (DPS) at: www.move.mil. Members must register for a username
and password with a valid civilian email account. Once the member’s
HHG move has been requested in DPS, a copy of the signed PCS orders
must be provided to the origin TO for approval.
6. PPM claims that do not include an authorized DD Form 2278 or
approved authorization for self-procured storage from origin are not
eligible for the incentive payment, unless the origin TO approves
via memorandum an “after-the-fact” PPM based on circumstances
beyond the member’s control (e.g., severe weather conditions,
medical emergencies, or short-fused PCS orders) that prevented
proper PPM counseling.
7. PPMs may be conducted in a variety of ways, including privately-
contracted TSPs, self-service moving companies, use of a privately
owned or rental vehicle or trailer, or any combination thereof.
Members should seek the guidance of their origin TO to best estimate
potential financial impacts of performing a PPM based on their
individual allowance and circumstance.
8. Members must provide certified unloaded and loaded weight tickets
from the weight scale nearest to the origin, destination, or any
combination thereof. Both the loaded and unloaded tickets must
notate the member’s name and employee identification number, clearly
indicate which vehicle is being weighed, and whether the weight
ticket is for an unloaded/loaded vehicle or trailer. Vehicle
registrations may not substitute for an unloaded weight ticket for
a PPM claim. PPM claims submitted without proper weight tickets will
be reimbursed only for actual costs as shown with itemized receipts.
PPMs performed before the date of this ALCOAST that were paid actual
costs because the weight tickets were not obtained at origin, may
not be resubmitted for incentive payment.
9. Boats with their associated trailers are considered HHG. Members
performing a PPM of a boat and trailer are only required to have
one weight ticket, clearly indicating the boat and trailer’s
combined weight. A trailer alone is not considered HHG, and if the
weight ticket does not clearly indicate the included boat, the
weight of the trailer axle will be subtracted from the total weight
used to calculate the PPM incentive payment. PPM claims for boat and
trailer moves must also include a copy of the registration for the
boat and/or trailer, as noted on the PPM checklist.
10. Members contracting their own TSP should be aware that full
replacement value insurance may not be included, and any damage
claims must be handled privately with their contracted TSP. Also,
members contracting a self-serve moving company must remind the
contractor that unloaded and loaded weight tickets for portable
containers are required to receive an incentive payment.
11. Locations not having HHG transportation rates on file are known
as one-time only (OTO) locations. Members conducting a PPM to,
from, or between OTO locations may only be reimbursed for authorized
actual expenses and not the incentive payment listed in Par. 1 of
this ALCOAST. For a member to be reimbursed for conducting an OTO
PPM they must request a memorandum from their local TO authorizing
an actual cost PPM, and submit the memorandum along with a completed
Travel Voucher or Subvoucher, DD Form 1351-2, a copy of their signed
orders, and receipts to the Coast Guard Finance Center. Members
mailing HHG through the U.S. Postal Service (USPS) can only be
reimbursed for actual costs. PPMs conducted through the USPS must be
entered in DPS as an actual cost PPM. When there are no OTO rates on
file the TO will need to request the rates from TRANSCOM and include
a written request from the member pertaining to the move. The TO
will need to calculate the farthest distance in the US and if the
rate that TRANSCOM provides exceeds the cost calculated by the TO
they will need to advise the member of any excess cost they may
incur for the move.
12. COMDT (CG-1332) POCs are CWO Petrice Blanco and YNC Jonathan
Newsom at: HQS-DG-lst-CG-1332-travel@uscg.mil
13. Dr. D. M. Navarro, Director of Military Personnel (CG-13),
sends.
14. Internet release is authorized.