ALCOAST 391/20 - OCT 2020 COAST GUARD FOUNDATION REVALIDATED SHIPMATE FUND REQUEST LIST 2020-2021: STATUS REPORT AND GUIDANCE

R 231044 OCT 20
FM COMDT COGARD WASHINGTON DC//DCMS-DPR//
TO ALCOAST
UNCLAS //N01710//
ALCOAST 391/20
COMDTNOTE 1710
SUBJ:  COAST GUARD FOUNDATION REVALIDATED SHIPMATE FUND REQUEST LIST 2020-2021:
STATUS REPORT AND GUIDANCE
A. COMDT COGARD WASHINGTON DC 271424 AUG 20/ALCOAST 322/20
B. Coast Guard Morale, Well-Being, and Recreation Manual, COMDTINST M1710.13 (series)
C. Coast Guard Nonappropriated Fund Instrumentalities (NAFI) Manual, COMDTINST
M7010.5 (series)
1. Field interest and submissions for the Shipmate Fund have generated
significant enthusiasm within the Coast Guard Foundation (CGF) and provide
significant benefits to Coast Guard members and their families. Due to the
COVID-19 pandemic, we decided to validate the 2019-2020 list in lieu of making a
new list. REF (A) solicited a refreshed list of Shipmate Fund requests. The final
list of items totaling nearly $1.7 million was approved by the Vice Commandant and
submitted to the Foundation for consideration. The current approved, prioritized
Shipmate Fund list may found at: https://cglink.uscg.mil/2b36f052.
2. The Foundation is currently using this validated list to generate additional
donations for Shipmate Fund requests.
3. Units whose projects are selected from the 2020-2021 list will be notified by
email as funds become available throughout the year. Funds may be directed to items
or projects specified by donors, or may be provided to the Coast Guard for broad
application to the Shipmate Fund Request list. Please note, this is a request list
of desired shipmate fund items by units, not a list of items that will actually be
funded by the Foundation. Funding will be supported by donors, therefore it is
unknown what items will be selected and units should not expect funding.
4. It is the Foundation’s desire to provide immediate benefit to CG units, members
and families. To facilitate efficient procurements, Shipmate Funds will be
electronically transferred by the Community Services Command (CSC) to field MWR
accounts using the regular MWR funds distribution process. Shipmate Funds will be
sent to the cognizant authority for MWR purposes, as defined in REF (B), for further
distribution as necessary. Commands in receipt of funds for further distribution
for procurement must act expeditiously to ensure proper, but rapid acquisition of
items. Units are encouraged to consider using the Coast Guard Exchange System as
a source for their Shipmate Fund Request List procurements as discounts are
provided on morale fund purchases.
5. If the actual costs are more than approved, the unit must cover the additional
cost. Should the unit be unable to cover these costs, the Shipmate Funds must be
returned to the CSC. If the actual costs are less than funds received and the
difference is five percent or greater, the unit must return these funds to the CSC.
Substitution of items is not authorized. For example, a unit funded for a treadmill
may not procure a kayak. 
6. All procurements must be made in accordance with REF (C). Items that meet the
requirements for inclusion on the unit property records must be recorded in Oracle
FAM as required. Items procured with Shipmate Funds that meet this requirement will
be recorded as appropriated fund property. Units must retain copies of this ALCOAST,
the purchase request, and the invoice (marked received) in their MWR file. CSC or
the cognizant authority for MWR purpose may request copies of this documentation.
7. Members of the Foundation greatly enjoy seeing the benefits Coast Guard members
derive from their contributions. The Foundation also enjoys receiving pictures of
equipment being used. Benefiting units are required to promptly assemble equipment
and email at least one photo (mandated) and videos are highly encouraged, of unit
personnel enjoying the item to the following address: shipmate@cgfdn.org.
8. Unit Commanding Officers and Officers in Charge must promptly mail written thank
you letters directly to the Foundation: Coast Guard Foundation, 394 Taugwonk Road,
Stonington, CT 06378-1807. The Foundation donors may wish to visit units to see the
benefits derived from their generosity. Benefitting units should make all efforts
to accommodate such requests. Commands are not authorized to contact the
Foundation regarding the status of their Shipmate Fund Request List items.
9. Any questions must be directed to the appropriate cognizant authority for MWR
purposes. POCs by district:
D1:  CIV Jennifer Young       (617) 223-3467 or Jennifer.M.Young@uscg.mil
D5:  CIV Sandra Hardison      (757) 483-8671 or Sandra.D.Hardison@uscg.mil
D7:  CIV Stephen Ondriezek    (305) 535-4564 or Stephen.C.Ondriezek@uscg.mil  
D8:  CWO Christopher Hedrick  (504) 253-4795 or Christopher.T.Hedrick@uscg.mil
D9:  CWO Megan Johnson        (216) 902-6282 or Megan.E.Johnson@uscg.mil
D11: CIV Laurie Capp-Carter   (510) 437-3579 or Laurie.A.Capp-Carter2@uscg.mil
D13: CIV James Graddy         (206) 217-6357 or James.A.Graddy@uscg.mil
D14: CIV Neil Morgan          (808) 842-2953 or Neil.L.Morgan@uscg.mil
D17: CIV Richard Carmen       (907) 487-5390 or Richard.C.Carmen@uscg.mil
CSC: CWO Stephen Bishop       (757) 842-4929 or D05-SMB-CSCMWR@uscg.mil.
10. RADM Paul F. Thomas, Deputy for Personnel Readiness, sends.
11. Internet release is authorized.