ALCOAST 345/20 - SEP 2020 FY21 RESERVE ACTIVE DUTY FOR TRAINING (ADT) SCHEDULING REQUIREMENTS

R 161140 SEP 20
FM COMDT COGARD WASHINGTON DC//CG-R//
TO ALCOAST
UNCLAS//N01570//
ALCOAST 345/20
COMDTNOTE 1570
SUBJ: FY21 RESERVE ACTIVE DUTY FOR TRAINING (ADT) SCHEDULING REQUIREMENTS
A. Reserve Policy Manual, COMDTINST M1001.28 (series)
B. Financial Resource Management Manual (FRMM), COMDTINST M7100.3 (series)
1. This ALCOAST announces key deadlines Selected Reserves (SELRES) members and
commands must adhere to when scheduling Active Duty for Training (ADT) in FY21.
Duty must be performed IAW REFs (A) and (B), along with related Reserve
Instructions and Manuals, or may be subject to recoupment.
2. A ready Reserve Component (RC) is key to strengthening national preparedness,
resilience, and maintaining the Coast Guard's relevance and ability to respond
to contingencies. It requires leadership to create an environment that enables
reservists’ competency attainment. Commands and supervisors should forecast
unit training plans and link them to ADT schedules well in advance to maximize
SELRES training opportunities and resulting competency attainment.
3. SELRES members may complete ADT throughout FY21 (from 01 OCT 2020 to 30 SEP 2021)
if the requested ADT has been approved and scheduled in Direct Access (DA)
by the established deadline below. Particular attention should be paid to the
critical dates and scheduling deadlines in Paragraph 8 below to ensure
requested orders are funded. The scheduling deadlines are intended to promote
unit-level planning that supports both operational and financial management needs.
4. FY21 Active Duty Training – Other Training Duty (ADT-OTD) policy: COMDT (CG-R82)
anticipates limited ADT-OTD funding to be available for FY21. No SELRES member
is authorized to perform ADT-OTD until funds have been provided to, and duty is
authorized by the District (dxr)/PAC-13 AFC-90 funds manager. ADT-OTD must be
prioritized for “C” School quotas and structured training that leads to the
completion of a billet-assigned competency.
5. FY21 Initial Active Duty for Training (IADT) policy: IADT orders for recruit
training (Boot Camp, DEPOT, and "A" school) may be entered, processed, and
executed at any time during FY21. To ensure the correct generation of accounting
data to charge the Reserve Training (RT) appropriation, IADT orders for SELRES
members attending recruit training should be created and approved using the "RT"
funding DEPTID 007989.
6. FY21 Active Duty Training - Annual Training (ADT-AT) policy:
    a. In FY21, SELRES members are authorized 12 days of ADT-AT (exclusive of travel)
unless assigned to a PSU, Naval Coastal Riverine Squadrons (CORIVRON) and Naval
Coastal Riverine Groups (CORIVGRU). SELRES members assigned to a PSU,
CORIVRON or CORIVGRU are authorized 15 days of ADT-AT (exclusive of travel).
    b. Per Chapter 4.B.2 of REF (A), the ADT-AT requirement is met by the completion
of Initial Active Duty Training (IADT), ADT-AT, and by Active Duty Other than for
Training (ADOT)(e.g., Active Duty for Operational Support (ADOS), Extended Active
Duty (EAD)), as long as the duty is rating, specialty, or position related training.
The duty may be performed through on-the-job training (OJT) or formal school
completion. Members who enter the SELRES after completing 30 days or more of active
duty are not obligated to, nor prohibited from, completing the 12 days ADT-AT
requirement within the same fiscal year, or any other type of active duty, if funds
are available and with District (dxr)/PAC-13 approval.
    c. Priority must be given to billet-assigned competencies and advancement
requirements, then Watch Quarter and Station Bill (WQSB) qualifications. Only after
completing all three of these requirements may SELRES members request ADT
for other professional development. Commands and supervisors must validate ADT
requests against position competency requirements as well as formal school
schedules and available quotas in CG-TMS to ensure SELRES members do not
utilize their ADT prior to issuance of formal training orders.
    d. Per Chapter 3.G of REF (A), District (dxr)/PAC-13 staff may issue ADT-AT (and
ADT-OTD) orders in excess of 12/15 days for formal school attendance. However,
ADT-AT/ATD-OTD orders will not exceed 30 days. Orders that exceed 30 days must be
authorized by COMDT (CG-R82) subject to availability of funds.
    e. SELRES members (new accessions or members who RELAD from active duty and
complete DD Form 368) who affiliate at any time during FY21 are authorized to
perform ADT subject to availability of funds.
    f. SELRES members who have submitted a Reserve Retirement Transfer Request (Form
CG-2055A), or Change in Reserve Component Category (Form CG-1001), or who plan
to separate/retire during FY21, are not authorized to perform ADT-AT or ADT-OTD
unless duty is necessary to meet operational requirements or demands. This
requirement must be validated by a Commanding Officer, Officer-in-Charge or an O5
or above in the SELRES member’s chain of command, and is subject to funds
availability and District (dxr)/PAC-13 approval.
    g. Non-consecutive ADT-AT is generally only used when the SELRES member lives
close to the duty location (to minimize travel costs) and when the command
determines the nature of the training allows its accomplishment in small increments.
At times, non-consecutive orders may be needed to accommodate attendance at formal
training courses that are less than 12 days in duration. When non-consecutive
orders are authorized, travel allowances must be authorized IAW the Joint Travel
Regulations. Non-consecutive orders may be approved by the servicing
District (dxr)/PAC-13 subject to the availability of funds. Prior to approving
non-consecutive ADT-AT orders, the SELRES member must receive approval from their
command (Commanding Officer, Officer-in-Charge or an O5 or above).
District (dxr)/PAC-13 should carefully consider the service need and identify
increased travel costs (in excess of consecutive ADT-AT orders) resulting from
the non-consecutive duty.
7. ADT-AT Management Responsibilities:
    a. Accurate and timely management of ADT orders is a Command and
District (dxr)/PAC-13 responsibility. Reserve Activities User Guides are available
at http://www.dcms.uscg.mil/ppc/pd/da/. Senior Reserve Officers (SROs),
Senior Enlisted Reserve Advisors (SERAs), and supervisors of SELRES members
are highly encouraged to read these helpful materials.
    b. ADT orders will be scheduled in Direct Access by 01 May 2021.
    c. Active duty orders must be generated in writing, in advance of SELRES members
reporting for duty IAW Chapter 3.C of REF (A). Orders should be issued at least
30 days before the scheduled duty to allow SELRES members time to provide
notification to civilian employers and family members.
    d. Supervisors must notify the funding District (dxr)/PAC-13 staff of any change
to orders in an "authorized" status in Direct Access to facilitate reallocation of
training funds.
    e. Supervisors of SELRES members must ensure submission of ADT travel claims
within three business days of ADT order completion. Allocating time for SELRES
members to complete travel claims on the last day of the ADT period is highly
encouraged. SELRES members are also encouraged to submit completed travel claims
in TPAX prior to departing their units.
    f. AFC-90 funds managers must ensure obligations and expenditures do not exceed
FY21 distributions IAW Chapter 5.6 of REF (B). To comply with Chapter 5.6.4 of
REF (B), AFC-90 funds managers must continuously monitor their accounts to
ensure obligations for approved ADT (and other active duty orders) are executed
as scheduled by the deadlines established in Paragraph 8 below. Obligations
resulting from un-liquidated/un-expended FICA tax, and unexecuted or cancelled
orders, including travel orders, must be de-obligated in the Financial Procurement
Desktop (FPD), at least monthly to prevent accumulation of residual obligations
and undelivered orders (UDOs), and allow for reallocation of training funds.
    g. It is a violation of the Antideficiency Act (ADA), outlined in REF (B), for
Area/DOL/District funds managers to obligate or exceed funds over the amount
allotted to them. As such, any obligations to exceed the amount allotted to the
Area/DOL/District funds managers requires prior, written approval from
COMDT (CG-R82).
    h. FY21 Travel Guidance: COMDT (CG-R82) must continue to monitor Reserve Training
travel ceiling and policy limiting discretionary travel as established in DHS and CG
travel guidance. Travel is authorized for readiness training, formal schools, and
travel associated with scheduled qualification and certification training.
8. FY21 ADT Scheduling Deadlines:
    a. 01 OCT 2020: SELRES members may request ADT-AT orders in Direct
Access. District (dxr)/PAC-13 staff may begin to execute once FY21
funds have been allocated from COMDT (CG-R82).
    b. 01 MAY 2021: Deadline for SELRES members to request ADT-AT orders in
Direct Access. SELRES members who miss the 01 MAY 2020 deadline risk not
meeting satisfactory participation standards outlined in Chapter 4.B of
REF (A) and may only schedule ADT with approval from their
District (dxr)/PAC-13, that must only be approved if funding is available.
    c. 30 JUL 2021: Deadline for District (dxr)/PAC-13 to approve and obligate
funding for ADT-AT orders for the remainder of the fiscal year.
District (dxr)/PAC-13 staff may require earlier timelines. Deadline for
District (dxr)/PAC-13 to obligate funding for all remaining AFC-90 SELRES
management activities (IDT berthing and ADOS-RC).
    d. 09 AUG 2021: Office of Reserve Resource Management, COMDT (CG-R82) will
begin to sweep and re-obligate any unobligated District (dxr)/PAC-13 AFC-90 funds.
9. Rescheduling: ADT orders scheduled prior to the 01 MAY 2021 deadline may be
rescheduled in Direct Access subject to approval by the District (dxr)/PAC-13,
and must only be approved if funding is available.
10. Area/DOL/District (dxr)/PAC-13 POC responsible for managing the administration
of this ALCOAST across their areas of responsibility:
      a. LANT-1: CAPT Dirk Krause, (757) 398-3910.
      b. PAC-1: CAPT Sarah Reed, (510) 437-2738.
      c. DOL-1: CAPT Randy Meador, (757) 628-4849.
      d. PAC-13: CDR Monica Hernandez, (510) 437-3564.
      e. D1 (dxr): CDR Melissa Ransom, (617) 223-3475.
      f. D5 (dxr): CDR Andrew Brennecke, (757) 483-8579.
      g. D7 (dxr): CDR Tuan Luong, (305) 415-7070.
      h. D8 (dxr): LCDR Peter Webber, (504) 671-2333.
      i. D9 (dxr): CDR Scott Toves, (216) 902-6096.
      j. D11 (dxr): CDR Steve Donley, (510) 437-5352.
      k. D13 (dxr): CDR Katy Coombs, (206) 220-7164.
      l. D14 (dxr): LT Luke Maleski, (808) 535-3354.
      m. D17 (dxr): LCDR Terry-Ann Francis, (907) 463-2102.
11. COMDT (CG-R82) Point of Contact: CDR Brandi E. Bruno, (202) 475-5439.
12. RDML T.C. Wiemers, Assistant Commandant for Reserve, sends.
13. Internet release is authorized.