ALCOAST 291/19 - SEP 2019 FY20 RESERVE INACTIVE DUTY TRAINING (IDT), READINESS MANAGEMENT PERIOD (RMP) SCHEDULING REQUIREMENTS AND WAIVER PROCESS

R 130946 SEP 19
FM COMDT COGARD WASHINGTON DC//CG-R//
TO ALCOAST
UNCLAS//N01570//
ALCOAST 291/19
COMDTNOTE 1570
SUBJ:  FY20 RESERVE INACTIVE DUTY TRAINING (IDT), READINESS MANAGEMENT PERIOD (RMP)
SCHEDULING REQUIREMENTS AND WAIVER PROCESS
A. Reserve Policy Manual, COMDTINST M1001.28 (series)
B. Personnel and Pay Procedures Manual, PPCINST M1000.2 (series)
C. Financial Resource Management Manual (FRMM), COMDTINST M7100.3 (series)
1. This ALCOAST announces key dates SELRES members and their commands must adhere to when
scheduling Inactive Duty Training (IDT) drills, Readiness Management Periods (RMP), and
Additional Training Periods (ATP) in FY20. It also highlights IDT, RMP, and ATP policies
and management responsibilities contained in REFs (A) and (B). Duty performed that is not
in compliance with this policy is subject to recoupment of funds.
2. A ready Reserve Component (RC) is key to strengthening national preparedness, resilience,
and improves the Coast Guard's relevance and ability to respond. It requires hands-on
leadership to create an environment that fosters the attainment of PAL and unit-assigned
competencies by SELRES members. Unit commanders and supervisors should schedule IDT in
conjunction with unit training plans for their assigned SELRES members well in advance to
maximize training time for competency attainment and unit mission requirements. This level
of effort will help ensure the operational capability and readiness of their reserve workforce
to meet contingency response requirements. Establishing annual drill schedules covering the
entire fiscal year is strongly encouraged.
3. SELRES members may schedule and complete IDT during all months of FY20 (from 01 OCT 2019
to 30 SEP 2020). Particular attention should be paid to the critical dates and scheduling
deadlines in Paragraph 8 below. The scheduling deadlines are intended to promote unit-level
planning that supports both operational and financial management needs.
4. IDT Drills. The following policy applies to paid IDT drills for FY20:
    a. No SELRES member is authorized to schedule or complete more than 48 IDT drills for pay.
No waivers will be authorized. SELRES members who perform more paid IDT than authorized will
be in an overpaid status, and pay will be recouped when IDT drills are corrected from paid
to without pay (points only) status.
    b. SELRES members should follow local unit/District (dxr)/PAC-13 guidance with regard to
IDT lodging.
    c. With command approval, SELRES members may batch drills and perform in excess of the
quarterly allocation of 12 paid IDT drills during Q1, Q2, and Q3 of FY20 (from 01 OCT 2019
to 30 JUN 2020). In addition to command approval, SELRES members who require IDT lodging must
have approval from their servicing District (dxr)/PAC-13 prior to scheduling and batching
IDT drills.
    d. During Q4 (01 JUL-30 SEP 2020), except for SELRES members assigned to Port Security
Units (PSU) and Coastal Riverine Forces (CORIVRONs and CORIVGRUs), SELRES members are not
authorized to complete more than 12 paid IDT drills without an approved waiver from
COMDT (CG-R82). Waiver requests shall be submitted IAW Paragraph 10 below.
    e. Per Chapter 2.B.1.a.(3) of REF (A), SELRES members serving on active duty for a period
of 30 days or more shall not be eligible to make up drills for that period of active duty.
Example: BM2 Smith performs active duty from 01 DEC 19 to 01 FEB 2020, a total of two months.
BM2 Smith cannot make up the eight (8) IDT drills missed during the active duty period.
BM2 Smith's authorized paid IDT drill cap shall be adjusted to 40 drills.
    f. Per Chapter 2.B.1.a of REF (A), SELRES members leaving the service voluntarily
(retirement/discharge) or involuntarily (non-selected for promotion, non-continued, etc.) may
only complete the number of drills corresponding to their separation date. Example: CAPT Smith
is not selected for continuation and is required to leave active status NLT 30 JUN.
CAPT Smith may complete a maximum of 36 paid IDT drills for the period 01 OCT-30 JUN.
CAPT Smith is also subject to the limitations of Paragraph 4.E above.
5. ATPs. The following policy applies to paid ATPs for FY20:
    a. Specific ATP guidance will be provided SEPCOR.
    b. To support unit-level planning, SELRES members assigned to PSUs, CORIVRONs, and CORIVGRUs
are authorized to schedule up to 12 ATPs starting on 01 OCT 2019 in advance of specific ATP
guidance. No ATPs shall be completed or paid prior to the release of FY20 ATP guidance.
SELRES members shall utilize 48 paid IDT drills before utilizing ATPs.
    c. SELRES members not assigned to PSUs, CORIVGRUs and CORIVRONs are not authorized to
schedule or complete ATPs (paid or unpaid). The Office of Reserve Resource Management, (CG-R82)
will work with programs (e.g., COMDT (CG-731)) to identify if waivers are needed to support
operational requirements. ATP usage will be monitored and commands will be notified of SELRES
members scheduling/completing unauthorized ATPs. Unauthorized ATPs must be canceled and/or
rescheduled as IDT drills (with or without pay) IAW this ALCOAST.
6. RMPs. The following policy applies to paid RMPs for FY20:
    a. Per Chapter 2.B.3.e.(1) of REF (A), each SELRES member is authorized one RMP for pay
unless otherwise noted below. Per Chapter 2.B.3.e.(2) of REF (A), RMPs completed that are not
in compliance with policy are subject to cancellation and recoupment of payment.
    b. Each SELRES member who takes the OCT 2019 Reserve Service-wide Exam (RSWE) is authorized
one additional RMP for pay unless the SELRES member is already scheduled to perform IDT with
the assigned unit.
    c. Waiver requests for RMPs for CDAR-directed screenings, OMSEP medical appointments, and
command-directed medical screenings, as outlined in Chapter 2.B.3.a. (5)-(7) of REF (A),
shall be submitted to COMDT (CG-R82) IAW Paragraph 10 below.
    d. Only PSC-RPM will authorize paid RMPs for medical appointments in connection with a
Notice of Eligibility (NOE) as outlined in Chapter 2.B.3.a.(8) of REF (A).
7. IDT, ATP, RMP Management Responsibilities.
    a. IDT drills, ATPs, and RMPs for pay shall be scheduled in Direct Access by 01 May 2020
unless otherwise exempted by this ALCOAST.
    b. Accurate and timely management of IDT is a command responsibility. Per Chapter 12.B of
REF (B), SELRES members, supervisors, commands and SPOs must ensure timely management,
tracking, approval, and cancellation of IDT drills, ATPs and RMPs. Reserve Activities User
Guides are available at: http://www.dcms.uscg.mil/ppc/pd/da/. Senior Reserve Officers (SROs),
Senior Enlisted Reserve Advisors (SERAs), and supervisors of SELRES members are highly
encouraged to read these helpful materials.
    c. Supervisors of SELRES members must ensure IDT drills are validated, placed in a
"completed" status in Direct Access, and forwarded to the SPO within two (2) working days of
IDT drill completion. SELRES members should notify their supervisors of IDT completion before
leaving their units. IDT that remains in a "scheduled" status past the duty date is subject
to cancellation.
    d. SPOs should process payment vouchers within three (3) working days of receiving
notification that IDT drills have been completed.
    e. Per Chapter 2.A.C of REF (A), all IDT drills, ATPs and RMPs shall be scheduled and
approved in DA in advance of SELRES members reporting for duty. Upon a SELRES member request,
commands shall issue written orders as soon as possible before the scheduled duty period(s)
to allow the SELRES member time to provide notification to a civilian employer.
    f. District (dxr)/PAC-13 AFC-90 funds managers shall continuously monitor their IDT
lodging accounts, especially when authorizing batching of IDT, and provide funding concerns
to the appropriate Area POCs identified in Paragraph 11 below.
    g. To strengthen internal controls and oversight of Reserve Training funds, District (dxr)
/PAC-13/DOL-1 and RFRS staffs must complete regular (at least monthly) reviews of IDT, RPM,
and ATP drills to ensure drill periods are being requested IAW this ALCOAST and are executed
in a timely manner. Weekly Inactive Duty Status reports are available at the following URL:
https://cg.portal.uscg.mil/communities/reserve. Managers must select “Tools for RPA and FTS”
at the webpage to locate the reports. In addition, IDT Pay Validation and Closing Entry
Procedures, including the Quarterly Inactive Duty Status Report (QIS) validation process,
will be directed by COMDT (CG-R82) during FY20.
8. FY20 IDT Scheduling Deadlines.
    a. 01 OCT 2019: Scheduling commences for FY20 IDT drills and RMPs. SELRES members assigned
to PSUs, CORIVRONs and CORIVGRUs may schedule up to 12 ATPs IAW Paragraph 5.B above.
    b. 01 MAY 2020: Deadline for scheduling all paid IDT drills, RMPs, and ATPs in Direct
Access unless otherwise exempted by this ALCOAST. SELRES members who miss the 01 MAY 2020
deadline are at risk for not meeting satisfactory participation standards outlined in
Chapter 4.B of REF (A). When required, waivers shall be submitted IAW Paragraph 10 below.
9. Rescheduling. Paid IDT drills, RMPs, and ATPs scheduled prior to the 01 MAY 2020 deadline
may be rescheduled in DA without a waiver if all of the guidelines below are met.
    a. Notification to reschedule must be provided to the applicable Area/DOL (LANT-1/PAC-1
/DOL-1) and District (dxr)/PAC-13. This is very important if IDT lodging has been authorized
or is needed.
    b. The paid IDT drills, RMP, or ATPs cannot be rescheduled as a different type of duty.
    c. The total number of paid drills cannot exceed 12 in Q4 IAW Paragraph 4.D above without
an approved waiver.
    d. SELRES members who fail to follow rescheduling guidelines risk cancellation of duty or
performance of duty without pay (for points only).
10. Waivers. IDT scheduling waivers are not required for the following circumstances:
    a. SELRES member accessions from recruit training (boot camp or DEPOT) or members released
from active duty (RELAD) who report to their assigned units after 01 MAY 2020 may schedule
and complete IDT drills (not to exceed 4 drills per month for the remainder of FY20) and
ATPs (if authorized by Paragraph 5.B) without a waiver.
    b. SELRES members who cannot schedule IDT before 01 MAY 2020 due to a pending expiration
of enlistment (EOE) may schedule and complete IDT drills for the remainder of FY20 without
a waiver.
    c. SELRES members who cannot schedule IDT before 01 MAY 2020 due to Training Pay Category
(TRAPAY CAT) issue may schedule and complete IDT drills for the remainder of FY20 without
a waiver.
    d. RMPs for PHAs can be scheduled after 01 MAY 2020 without a waiver.
    e. When required, waiver requests must be submitted using COMDT (CG-R82) provided IDT/
RMP/ADT waiver form, to COMDT (CG-R82), thru the unit Commanding Officer (or CO, MILPERS) or
first O6 in the chain of command, the cognizant District (dxr)/PAC-13 (even if assigned to
a DOL unit), and Area/DOL (LANT-1, PAC-1, DOL-1) staff. Waivers shall be submitted at a
minimum of 14 days prior to requested drill convening date. Properly endorsed waivers shall
be submitted via email to: HQS-SMB-CG-R82-WAIVER. All waivers must be received by COMDT (CG-R82)
NLT 15 AUG 2020 for processing.
    f. IAW REF (C), Area/DOL/District funds managers are reminded that it is a violation of
the Antideficiency Act (ADA) to obligate or exceed funds over the amount allotted to them.
As such, obligations that are to exceed the amount allotted to the Area/DOL/District funds
managers shall not be made without prior, explicit approval from COMDT (CG-R82).
11. Area/DOL/District (dxr)/PAC-13 POCs responsible for managing the administration of this
ALCOAST across their areas of responsibility:
     a. LANT-1: CAPT Rebecca Drew, (757) 398-3910
     b. PAC-1: CAPT Sarah Reed, (510) 437-2738
     c. DOL-1: CAPT Lisa Schulz, (757) 628-4849
     d. PAC-13: CDR Monica Hernandez, (510) 437-3564
     e. D1 (dxr): CDR Melisa Ransom, (617) 223-3475
     f. D5 (dxr): CDR Richard Howell, (757) 483-8579
     g. D7 (dxr): CDR Tuan Luong, (305) 415-7070
     h. D8 (dxr): LCDR Peter Webber, (504) 671-2333
     i. D9 (dxr): CDR Scott Toves, (216) 902-6096
     j. D11 (dxr): CDR Steve Donley, (510) 437-5352
     k. D13 (dxr): CDR Katy Coombs, (206) 220-7164
     l. D14 (dxr): LT Luke Maleski, (808) 535-3354
    m. D17 (dxr): LCDR Terry-Ann Francis, (907) 463-2102
12. COMDT (CG-R82) POC: CDR Brandi E. Bruno, Brandi.E.Bruno@uscg.mil or (202) 475-5439.
13. RDML T. C. Wiemers, Assistant Commandant of Reserve, sends.
14. Internet release is authorized.