ACN 070/19 - JUL 2019 CHANGE 2 TO COAST GUARD INFORMATION TECHNOLOGY ACQUISITION REVIEW (ITAR)

ALCOAST COMMANDANT NOTICE                             CANCEL DATE  07 JUL 2020

R 081209 JUL 19
FM COMDT COGARD WASHINGTON DC//CG-6//
TO ALCOAST
UNCLAS //N05230//
ACN 070/19
SUBJ:  CHANGE 2 TO COAST GUARD INFORMATION TECHNOLOGY ACQUISITION REVIEW (ITAR)
A. Coast Guard and Department of Homeland Security Chief Information Officer (CIO)
Review and Approval of Command, Control, Communications, Computers, and Information
Technology (C4&IT) Acquisitions, COMDTINST 5230.77 (series)
B. COMDT COGARD WASHINGTON DC 251410 OCT 18/ACN 117/18
C. Federal Acquisition Regulation (FAR), Clause 52.217-8
1. This ACN updates the Coast Guard ITAR process as established in REF (A) and
provides additional clarification regarding whether procurement actions do or do not
require an ITAR. This ACN supersedes REF (B).
2. Effective immediately, the following procurement actions with a Total Estimated
Procurement Value (TEPV) equal to or greater than $100,000 will require an ITAR:
    a. New awards and master contracts, including task orders/delivery orders/calls issued
under multiple-award Indefinite Delivery / Indefinite Quantity (IDIQ) contracts and
Blanket Purchase Agreements (BPAs).
    b. Grants, Reimbursable Agreements, and IAAs (Inter-Agency Agreement, Intra-Agency
Agreement, Interagency Assisted Agreement).
    c. Contract modifications which will result in a scope change and/or financial
obligation greater than 10% or $1 million, whichever is less.
    d. The purchase of Operating Material and Supplies (OM&S) project stock or ‘seed stock’
(i.e. parts that are tied to a 'project' that should be administratively approved;
typically for either the technical refresh of a system/capability or a new capability).
    e. Commodity purchases and any other contractual activity that includes an obligation
for IT assets or services.
3. The following actions will NOT require an ITAR:
    a. The execution of new task order/delivery order/call under a previously approved DHS
or USCG single award master contract/BPA/IDIQ. (NOTE: the BPA or IDIQ must have been
previously submitted to USCG or DHS and approved through the ITAR process in order for
subsequent task orders/delivery orders/calls to be exempt from further CIO review.)
    b. Contract options previously approved under a 'base + options' contract. These may
use the original base ITAR approval for the exercise of all options in which any cost
changes are not greater than 10% or $1 million, whichever is less.
    c. The renewal of any type of IT subscription, warranty, annual software license,
annual maintenance / assurance of software with no change in existing scope or language
and/or no cost changes greater than 10% or $1 million, whichever is less.
    d. A contract extension where the extension may be exercised more than once and the
total extension of performance shall not exceed 6 months, in accordance with REF (C).
(NOTE: USCG CIO may request that planned extensions be reported; extensions are subject
to evaluation on a case-by-case basis.)
    e. Contract modifications which will result in a scope change and/or financial
obligation NOT greater than 10% or $1 million, whichever is less.
    f. For the purchase of OM&S spare parts that are fully enrolled in the Naval and
Electronics Supply Support System (NESSS). A fully enrolled spare part is defined as a
part with an assigned National Supply Number (NSN) or Activity Control Number (ACN), and
a NESSS Master Item Record (MIR) number or a NESSS Master Stock Record card. (Note: These
spare parts support the 'sustainment' of fielded system/capability and are 'like kind'
replacements of operational components.)
    g. For the purchase of OM&S spare parts through the Asset Logistics Management
Information System (ALMIS), supporting sustainment of a current operationally installed
system/capability.
    h. USCG Yard Program Orders, executed via Form CGY-75, which transfer funds internally
to the USCG Yard similar to a Funds Transfer Authorization (FTA).
4. These policy changes have been approved by the Commandant and are effective immediately.
These changes will be incorporated into the next revision of REF (A), which will be
released within the next year.
5. POC is LCDR Amy Haas, COMDT (CG-6822), Amy.J.Haas@uscg.mil.
6. Released by RDML David M. Dermanelian, Assistant Commandant for C4IT.
7. Internet release is authorized.