ACN 080/18 - AUG 2018 APPROPRIATED FUND CIVILIAN EMPLOYEE DRUG-FREE WORKPLACE PROGRAM

ALCOAST COMMANDANT NOTICE                                                               CANCEL DATE 15 AUG 2019

R 160752 AUG 18
FM COMDT COGARD WASHINGTON DC//CG-12//
TO ALCOAST
UNCLAS //N12792//
ACN 080/18
SUBJ: APPROPRIATED FUND CIVILIAN EMPLOYEE DRUG-FREE WORKPLACE PROGRAM
A. Civilian Employee Drug-Free Workplace Program, COMDTINST M12792.4
B. DHS Drug-Free Workplace Program, Directive 066-05 (series), 11 August 2014
C. DHS Drug-Free Workplace Plan, 6 February 2013
1. This ACN announces the promulgation of REF (A) and provides information regarding
the Coast Guard Civilian Employee Drug-Free Workplace Program. IAW REF (B) and (C),
it is DHS Policy to ensure a drug-free workplace per Executive Order 12564, Drug-free
Federal Workplace. Accordingly, DHS components are required to develop and implement a
drug-free workplace program that meets the requirements of the DHS program. REF (A) is
a mandatory requirement for federal agencies and replaces the civilian employee drug-free
workplace provisions of the legacy program currently in use, DOT Order 3910.1D.
2. It is the policy of the Coast Guard to prevent and eliminate illegal use, possession,
distribution, or trafficking of controlled substances by its employees. REF (A) informs
civilian employees about the testing program, the consequences of drug use, and the
resources available for meaningful assistance to employees and family members experiencing
the challenges associated with illegal drug use. The Program is designed to improve the
safety and security of the Government, its employees, and the public.
3. The following types of drug testing are required: random, pre-employment/appointment,
reasonable suspicion, post-accident/incident, return-to-duty/follow-up, and voluntary.
Per REF (A) and (C), the Coast Guard may test employees for the following drugs on
Schedule I or II of the Controlled Substances Act: amphetamines, cocaine, marijuana, opiates,
Ecstasy (MDA, MDMA), and phencyclidine (PCP). Although some states allow for the use of
medical and/or recreational marijuana, it remains a Schedule I drug under the Controlled
Substances Act and is a prohibited substance for all federal employees, on and off-duty.
Therefore, its use, possession, distribution, and trafficking are prohibited.
4. A general notice of REF (C) was sent to all DHS employees on 27 October 2014, informing
the workforce of the implementation of the DHS program. This ACN serves as a reminder
of the DHS general notice. Within 30 days of the release of this ACN, the Civilian Drug
Program Coordinator (COMDT (CG-122)) will provide supervisors a list of employees currently
employed in Testing Designated Positions (TDPs), along with an individual notice memorandum
which outlines specific rights and obligations. The individual notice serves as a reminder
for employees currently occupying TDPs. TDPs are safety-sensitive positions subject to random
testing. Additionally, positions requiring a Top Secret or higher clearance are also subject
to random drug testing, IAW Chapter 8, Section B of REF (A). Employees in TDPs must acknowledge
receipt of the individual notice memorandum by signature. Supervisors must return a copy to the
DPC (COMDT (CG-122)) at the following email address: CivDFWP@uscg.mil within 60 days of issuance.
Program activity, including random testing of TDPs under REF (A), will transition from the
legacy program no sooner than 60 days from issuance of the individual notice.
5. One time mandatory supervisory training: “Drug and Alcohol Awareness”, can be found at the
following link: https://uscg.skillport.com/skillportfe/main.action#summary/COURSES/CDE$28550:
_ss_cca:esh_trns_a01_sh_enus. All supervisors must complete this training no later than 60 days
after the date of this ACN. Employee educational resources: “Promoting a Substance-free
Workplace”, can be found at the following link: https://uscg.skillport.com/skillportfe/main.
action#summary/COURSES/CDE$123458:_ss_cca:lchr_01_b03_lc_enus.
6. Site Coordinators (SC) play an important role in the drug testing program. Site coordinators
assist the contract collection provider in the facilitation of the random testing process.
Specific guidance for SCs can be found in Enclosure (2) of REF (A). No later than 60 days after
the release date of this notice, a SC shall be designated (or re-designated) by Unit Commanders,
Commanding Officers, Officers-In-Charge, Deputy/Assistant Commandants, and Chief of Headquarters
Staff in organizations with civilian employees subject to random testing. Reports available
in Coast Guard Business Intelligence (CGBI) will allow organizations to review their drug testing
positions and assigned personnel. The link to CGBI is: https://cgbi.osc.uscg.mil/2.0/; in CGBI,
search for “drug testing” to find reports, “Civilian TDPs by Org” or “Civilian TDPs by ATU/OPFAC”,
to determine if an SC is needed. Names of SCs must be submitted to the Civilian Drug Program
Coordinator (DPC) at: CivDFWP@uscg.mil. Individuals identified to serve as SCs may be civilian
or military members. The SC identified cannot also be a TDP. The DPC (COMDT (CG-122)) shall
provide training for SCs within 60 days of designation.
7. Questions about the civilian drug-free workplace program may be directed to: CivDFWP@uscg.mil.
8. Released by Ms. Michelle Godfrey, Director Civilian Human Resources, Diversity and Leadership.
9. Internet release authorized.