united states coast guard


R 221453 MAR 18
UNCLAS //N04050//
ALCOAST 101/18
A.  Joint Travel Regulations
B.  Government Travel Charge Card (GTCC) Program Policies and Procedures,
COMDTINST M4600.18 (series)
C.  Coast Guard Supplement to the Joint Federal Travel Regulations (CGS-JFTR),
COMDTINST M4600.17 (series)
1.  Transfer season 2018 is quickly approaching, as is the HHG transportation peak season,
which runs from 15 June through 31 July.  During peak season it may be difficult to secure a
Government-contracted transportation service provider (TSP) that meets the desired packing,
pick-up, and delivery dates of everyone affected.  If a TSP cannot be contracted, or if a
member prefers, they may perform a full or partial PPM and receive the incentive payment of
95% of the government’s constructed expense, not to exceed the authorized weight allowance as
published in REF (A).
2.  Members are responsible for understanding their HHG entitlements found in REF (A) and the
proper PPM process contained in this ALCOAST.  Waivers of the requirements in this ALCOAST
may not be approved.  To prevent delays or denial of PPM claims, commands are highly
encouraged to provide all members departing on PCS orders or separating from the Coast Guard
a printed copy of this ALCOAST, and include HHG counseling on their PCS check-out sheets.
3.  IAW Ch. 1, Par. D. of REF (B), use of a GTCC for transporting HHG is prohibited, to
include expenses incurred from a PPM, and may result in administrative and/or disciplinary
action, and closure of a member’s GTCC account.
4.  Members electing to perform a PPM must receive counseling and an approved Application for
Do It Yourself Move and Counseling Checklist,  DD Form 2278 from their point of origin
transportation officer (TO).  PPM claims that do not include the DD Form 2278 approved by the
origin TO and signed by the member are considered “after-the-fact,” and may not be eligible
for the full incentive payment, unless the member can prove circumstances beyond their control
(e.g., severe weather conditions, medical emergencies, or short-fused PCS orders) prevented
proper PPM counseling.
5.  Coast Guard members frequently receive PPM counseling from TOs operated by other military
service branches.  To avoid confusion and ensure PPM claims are in compliance with current
Coast Guard requirements, members should visit for the
PPM Checklist and further guidance on obtaining accurate weight tickets, especially if towing
a privately owned vehicle (POV).
6.  To schedule HHG shipments, including PPM authorization, members must access the Defense
personal Property System (DPS) at  Members must register for a username and
password with a valid civilian email account.  Registration may take up to 72 hours, so
members should plan accordingly.  Once the member’s HHG move has been requested in DPS, a
copy of the signed PCS orders must be provided to the origin TO for approval.
7.  PPMs may be conducted in a variety of ways, including privately-contracted TSPs,
self-service moving companies, use of a privately owned or rental vehicle or trailer, or any
combination thereof.  Members should seek the guidance of their origin TO to best estimate
potential financial impacts of performing a PPM based on their individual allowance and
8.  To receive the incentive payment for performing a PPM, members must provide certified
loaded and unloaded weight tickets from the point of origin.  Both the loaded and unloaded
tickets must notate the member’s name and employee identification number, clearly indicate
which vehicle is being weighed, and whether the weight ticket is for an unloaded/loaded
vehicle or trailer.  Vehicle registrations may not substitute for an unloaded weight ticket
for a PPM claim.
9.  Boats with their associated trailers are considered HHG.  Members performing a PPM of a
boat and trailer are only required to have one weight ticket, clearly indicating the boat
and trailer’s combined weight.  A trailer alone is not considered HHG, and if the weight
ticket does not clearly indicate the included boat, the weight of the trailer axle will be
subtracted from the total weight used to calculate the PPM incentive payment.  PPM claims for
boat and trailer moves must also include a copy of the registration for the boat and/or
trailer, as noted on the PPM checklist.
10.  Members contracting their own TSP should be aware that full replacement value insurance
may not be included, and any damage claims must be handled privately with their contracted TSP.
If a member desires insurance beyond their contracted TSP’s coverage, they should contact a
commercial service provider.  Also, members contracting a self-serve moving company must
remind the contractor that unloaded and loaded weight tickets for portable containers are
required to receive an incentive payment.
11.  If a member owns HHG at more than one location, weight tickets (loaded and unloaded),
and an approved DD Form 2278 is required for each point of origin.  HHG shipping rates vary
per location, and the incentive payment for the combined PPMs of all HHG may not exceed the
Government’s best value cost of transporting the member’s authorized PCS weight allowance in
one lot between authorized locations.
12.  Members must plan ahead to ensure that certified weight scales are available at origin
at the time and date they begin their move.  The importance of this requirement cannot be
overstated.  PPM claims without unloaded and loaded weight tickets from the point of origin
may only be reimbursed for authorized actual cost.
13.  Locations not having HHG transportation rates on file are known as one-time only (OTO)
locations.  Members conducting a PPM to, from, or between OTO locations may only be reimbursed
for authorized actual expenses and not the incentive payment listed in Par. 1. of this ALCOAST.
For a member to be reimbursed for conducting an OTO PPM they must request a memorandum from
their local TO authorizing an actual cost PPM, and submit the memorandum along with a completed
Travel Voucher or Subvoucher, DD Form 1351-2, a copy of their signed orders, and receipts to
the Coast Guard Finance Center.  Members mailing HHG through the U.S. Postal Service (USPS) can
only be reimbursed for actual costs.  PPMs conducted through the USPS must be entered in DPS as
an actual cost PPM.
14.  Eligible Members who elect to ship a second privately owned vehicle (POV) in CONUS are
encouraged to review the guidance at to determine requirements,
reimbursement, excess costs, and restrictions that may apply to their respective vehicle,
destination, and dependency status.  Members shipping in CONUS are not entitled to
reimbursement for delivery to, or pick-up from the carrier.  Member’s orders must reflect
entitlement and maximum reimbursement to ship a POV.  Proof of POV ownership by member or lawful
dependent must be provided.  Authorization to ship a POV in CONUS when a member is physically
unable to drive, or there is insufficient time in accordance with 0529 of REF (A) and 5416 of
REF (C) may only be granted by COMDT (CG-1332).
15.  COMDT (CG-1332) POCs are CWO Sara Pepin at 202-475-5402, or
Mr. Tony Pearson at 202-475-5368,
16.  RDML Andrew S. McKinley, Director of Reserve and Military Personnel, sends.
17.  Internet release authorized