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Dear Colleagues,
The
Corporation for National and Community Service considers the persons identified
as the Authorized Representative (AR) and the Project Director (PD) on a funded
grant application to be the correct individuals to contact on all grant related
matters for a program. In fact, without manual intervention, eGrants will
only send official grant correspondence to these two individuals.
It
is essential that you keep your AR and PD designations accurate to ensure your
organization receives eGrants messages regarding your grant. When an AR
or PD changes for a CNCS-funded grant program, within three business days you
must take the following steps:
- Change
the Authorized Representative. This must be done by amending the grant;
contact your Grants Officer to initiate a "Change Authorized Representative" type of grant amendment.
- Change
the Project Director. This is done by opening the most current funded
grant application in eGrants and changing (overwriting and saving) the former
PD's information with the new PD's information.
- If
an employee leaves your organization, the organization's eGrants system
administrator must deactivate his/her eGrants account immediately. If the
deactivated individual was an AR or PD, the grantee's eGrants system
administrator must ensure that appropriate project staff are notified to take
action to designate a new AR or PD immediately.
Remember,
failing to identify replacement ARs and PDs as soon as possible leaves your
organization at risk of not receiving important grant-related communications
from CNCS.
If
you have any questions regarding these instructions, please contact your Grant
Officer.
In Service,
Office of Grants Management
Corporation for National and Community Service
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