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A big hello to our host colleagues, new and existing, we hope you've had a great month. As many of you will know, this is your monthly round-up of important news and updates from the team at Lead Employer. Please do share these updates with your trainees as appropriate.
We're always looking to improve our updates and welcome any feedback about the news and tools you'd like to see. Get in touch by emailing the Communications team at lead.employercommunications@sthk.nhs.uk
In this month's edition you can find:
- GP practice manager engagement sessions
- Chat to Catherine
- Host contact audit update
- Absence Management knowledge session
- Annual host survey (raising awareness)
- Sickness Absence Reporting
- November wellbeing calendar of events
- Movember 2023
- Suicide prevention and awareness
- Shout - 24 hour wellbeing service
- 16 Days of action against domestic violence
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We would like to invite GP practice managers to information and guidance sessions on 21st and 22nd November 2023.
This Absence Management Reporting session will be hosted by Adam O’Toole, HR Project Support Manager and Beth Potter, Absence Support Analyst & Advisor for MWL Lead Employer. All areas of absence reporting including long and short-term sickness, annual leave, special leave and industrial action will be covered.
Please can we ask that a member of your practice who is responsible for absence recording attends this session.
The session will also provide an opportunity for you to ask any questions you may have around our absence policy and processes.
We have two dedicated sessions:
Tuesday 21st between 2-3pm
North West - GP Practice Managers
Wednesday 22nd between 2-3pm
East Mids, West Mids, Thames Valley, East of England, Yorkshire & Humber, London & South East - GP Practice Managers
We look forward to seeing you at the guidance session, if you have any questions before the event, please do not hesitate to contact Adam on 0151 430 1345 alternatively you can send an email to Lead.employer@sthk.nhs.uk. Please include ‘GP Host Guidance Session’ in the email subject header.
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Catherine Lothian - Assistant Director of HR - Lead Employer
This week, we have launched Chat to Catherine, a new route for both colleagues-in-training and hosts to speak directly to Lead Employer. If you have an issue or concern you feel can't be remedied by contacting the relevant Lead Employer team, Catherine is available to discuss this with you.
Please note: Before completing the form, please ensure you have considered all other options of how to contact us.
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Host contact audit update
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We're currently undertaking an audit of our host contacts and we want to thank you for your ongoing patience. Many of you have submitted new contacts or requested a change to an existing contact. These requests are being logged and we are looking to complete a full update by the end of the year.
For any further contact changes, removal of contact or to add a new contact, please use the below form:
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 Annual host surveys
Coming soon...
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We're committed to ensuring that we provide a service that supports you in the right way, so it's important we learn more about how we're performing. This allows us to identify where we're doing well and to explore the key areas in which improvements can be made.
Further information and links to complete the surveys will be shared with you soon.
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It's our hosts responsibility to update any colleague-in-training sickness absences in real time within Electronic Staff Record (ESR).
 Why is it important to record absence?
Once an absence is recorded in ESR, this gives us sight of the absence and ensures the following:
- It allows our processes to be followed to ensure colleagues are appropriately supported when required
- It ensures accuracy of pay, as payroll runs from the records that have been entered into ESR and failure to do so may result in a overpayment
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Movember 2023
Movember is the leading charity changing the face of men’s health, focusing on mental health and suicide prevention, prostate cancer and testicular cancer.
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The annual event involves the growing of moustaches during the month of November to raise awareness of the above. You can find many valuable Movember resources on the NHS Employers website.
Far too many men are in the mindset that they should stay quiet to protect their masculinity and live by the harsh standards that society has set - Movember is helping to end this stigma.
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Our Health, Work and Wellbeing teams are running two invaluable virtual sessions in the coming weeks focusing on suicide prevention and awareness.
Open to all, the sessions will take place on the following dates:
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Shout offer silent, anonymous text message support, designed to help individuals take positive steps towards improving their mental health.
Anyone working for the NHS can text the word 'FRONTLINE' to 85258, to be connected to a trained volunteer at any time - 365 days a year.
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is an international campaign that runs from 25th November - 10th December.
The aim of the annual campaign is to encourage action and awareness against all forms of violence against women and girls.
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Each year more than 100,000 people in the UK are at imminent risk of being murdered or seriously injured as a result of domestic abuse. Anyone can be a victim, but some people - particularly women - are statistically more likely to be. However, it's also important to remember that men are not immune to being victims of domestic violence.
You can find resources including a contact us in confidence form on our website.
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The GMC’s Good Medical Practice guidance details the behaviour expected of all colleagues on social media, and discusses key areas such as the expected standards, confidentiality, privacy, plus much more.
We would like to remind all that when using social media applications or corresponding within a public platform, it should always be approached cautiously to avoid actions and comments being viewed as offensive.
Check out our social media policy.
IG is the framework for handling information in a secure and confidential manner that enables organisations and individuals to manage patient, personal and sensitive information legally, securely, efficiently and effectively in order to deliver the best possible healthcare and services. Please take a moment to familiarise yourself with our Information Governance Policy.
The GMC provides ethical guidance on the ethical and legal duties of confidentiality.
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