Southampton City Council will be tendering for a new water quality contract.
Southampton City Council is tendering for a long term water quality contract (including legionella risk assessment) and set out below is the main objectives of the Council’s strategic objectives for this contract:
(I). To reorganise the water quality compliance services and implement a sustainable, best practice, customer focussed and collaborative approach to the management of water quality compliance and standards.
(ii). To procure and maintain a comprehensive record of Mechanical and Electrical (M&E) asset lifecycle condition.
(iii). To successfully digitise all water quality compliance data and M&E asset management data.
(iv). To implement and sustain the use of a online Logbook at each site by Responsible Building Occupiers.
In line with strategic objectives (iii and iv) for the new water quality contract, the Council intends to introduce an online Logbook for the purposes of recording water quality monitoring and the management of risk assessment data, such as uploading Legionella Risk Assessments, water system schematic drawings and sampling results and recording remedial actions and hot and cold water infrastructure PPMs.
The online Logbooks are located on the Technology Forge (TechForge) asset management cloud database and the use of the online Logbook across the sites shall ‘go-live’ at the commencement of the new contract.
All sites having duties under the Control of Substances Hazardous to Health (COSHH) regulations which includes managing of legionella, will therefore need to migrate to using the online Logbook as a matter of routine, in much the same way and for same purpose as sites are doing currently for the recording of control measures such as flushing of outlets in the existing Logbooks.
The Council has issued all sites with the Technology Forge log-in details and the sites will need to ensure that they are able to access the database. Please note however, the Council is not in a position to provide access to laptops or mobile devices and these matters, if they are pertinent, must be resolved between the responsible persons on the site.
Arrangements shall be made prior to the commencement of the new contract to host a workshop for the sites. The Council shall provide further updates in due course.
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