 The Actual Headcount task for the Spring funding period will be available on the Provider Portal from Monday 26 October 2026.
To help avoid any last-minute issues, we recommend checking that you can access your account before the task opens. If you need assistance with your login details or password, please contact the Synergy Support Team at synergysupport@portsmouthcc.gov.uk
Please submit your Actual Headcount by Friday 6 November 2026.
All providers will need to complete the Actual Headcount task to claim Early Education Funding for eligible children attending their setting during the Spring term. For providers who receive termly payments, funding will be processed during the first week of January and will be based on the information submitted in your headcount return. Providers who have opted for monthly payments can expect to receive their January payment on 15 January 2027.
Before adding new children, please take a few moments to review your existing list and remove any children who have left your setting or are no longer claiming funded hours with you. Guidance on how to do this can be found in the revised Synergy Guidance document under 'Deleting a Child Record from the Actual Headcount' (page 13).
Please remember:
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Parent declaration forms must be completed and signed before funded children are added to the headcount task. You may find it helpful to include this form as part of your registration process.
If a child starts at your setting after the submission deadline, you will still be able to claim funding for them through the Adjustment 1 Headcount task, which will be available in January 2027.
Thank you for submitting your headcount on time and helping us ensure that funding can be processed as smoothly as possible.
If you have any questions about funding or completing your headcount return, please contact the Funding Team at eyfunding@portsmouthcc.gov.uk, who will be happy to help.
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